• ENTER YOUR NAME WHEN YOU ENTER THE CONFERENCE ROOM. • ALL VIRTUAL ATTENDEES ARE MUTED BY THE MEETING HOST FROM THE BEGINNING. • IF YOU ARE A BOARD MEMBER JOINING BY BOTH PHONE Board AND COMPUTER, PLEASE LET ADAM KNOW WHAT PHONE NUMBER YOU USED TO DIAL IN SO YOU CAN BE UN-MUTED. Meeting • IF YOU ARE JOINING BY COMPUTER , THE CHAT FEATURE IS AVAILABLE TO ALL ATTENDEES AND PARTICIPANTS. • IF YOU ARE JOINING USING BOTH , TURN AUDIO OFF ON THE COMPUTER TO PREVENT FEEDBACK.
July 15, 2020 Board Meeting 120 Madison Avenue Montgomery, AL
Agenda Introduction Reports Closing Call to Order Committee Reports Old Business (Tabs 3-5) Roll Call New Business Staff Reports Agenda Approval (Tab 1) Public Comments (Tabs 6 - 8) Minutes Approvals (Tab 2) Next Meeting • Director’s Report Guest Introductions • Financial Report Adjournment • ANGEN Report If you haven’t done so, please sign in.
Committee Reports (Tabs 3-5)
July 8, 2020 Education & Outreach Committee Meeting 1 Commerce Street Montgomery, AL
Education & Outreach Learning Management Systems Committee Meeting Agenda Alabama EMD Policy Review Alabama 9-1-1 Education Program July 8, 2020 Montgomery, AL
Learning Management Systems Applications Key Features Bridge/Transcript PowerDMS Virtual Academy Education & Content authoring tools Outreach Multi-format compatible Committee Supplemental industry related content provided Track changes to existing Meeting documents CEU tracking and management Agenda Certificate management Administer and track testing and evaluations Historical data migration Learning User support Management Billing frequency Annual Upfront Annual Upfront Annual Upfront Systems Pricing $12,500 Minimum Package Minimum Quote 600 Users 500 Users * 1,920 Users Alabama EMD Policy Non-Recurring Costs $12,700.00 $2,500.00 Review Recurring Costs $21,259.20 $12,749.44 $62.00/user Total Cost $33,959.20 $15,249.44 $31,000.00 Alabama 9-1-1 Education Program *based on TN program
Considerations: • Operating platform Education & • Bandwidth needed to access Outreach • Hardware/software requirements • Security features Committee • Accessibility from multiple devices Meeting • Technical support Agenda • Capturing and archiving of classes • Interaction between instructors/learners Learning • Licensing requirements • Closed captioning availability Management • Upgrade frequency Systems • Custom content creation Alabama EMD Policy • Testing processes Review • Access configuration (state level and/or local level) • Online and live course availability Alabama 9-1-1 • Evaluation/feedback mechanism Education Program • Reporting mechanism • Transferability with user/agency
Policy 1.2 – Student Qualifications and Education & Outreach Prerequisite Requirements Committee Meeting • Adding language of all prerequisite requirements Agenda Policy 1.5 – ALEMD Practitioner and Learning Management Instructor Renewal Requirements Systems Alabama EMD • New policy to define continuing education hours to be Policy Review eligible for renewal Alabama 9-1-1 Education Program
Education & Where do we go from here? Outreach • Funding rule takes effect July 13 th Committee • Budget estimate Meeting Agenda • Goals of Alabama 9-1-1 Education Program • Short-term • Long-term Learning Management Systems • How do we best use the ALNENA Education Committee? Alabama EMD Policy Review • Training/Simulation/Testing Lab Alabama 9-1-1 Education Program
Education & Outreach Committee Authorize staff to release an RFP for Meeting a Learning Management System Recommendations platform Adopt the policy amendment to Alabama EMD Policy 1.2 and addition of Alabama EMD Policy 1.5 July 8, 2020 Montgomery, AL
June 30, 2020 Finance Committee Meeting 1 Commerce Street Montgomery, AL
Finance Committee Office Space Lease Meeting Agenda GIS Program FY21 Budget June 30, 2020 Long-term Funding Montgomery, AL
Finance Office Space Synapsis as presented in the May 2020 Board Meeting Committee 1) Board’s last action -- Authorized Executive Director in conjunction with the Finance Committee, to renegotiate the existing lease with Aronov to include an Meeting expansion of office space. 2) Proposal provided to staff a few days ago: Agenda 7-year term ~4,000 3,200 additional square feet @ current rate per square foot ($18.57) for three years and then 3% increase per annum $250,000 worth of tenant improvement Office Space Up to 17 15 parking spaces Includes utilities, janitorial, taxes, insurance, janitorial supplies, trash removal, Lease maintenance supplies, HVAC maintenance, electrical repairs, plumbing and elevator maintenance GIS Program 11 offices 10 offices + reception FY21 Budget Classroom/teaching lab 3) Need to meet with Finance Committee. Long-term Funding
NG911 Parts, Functions, and Components Finance currently being measured: Committee • NG Core Services • CPE (Hosted or Standalone) Meeting • Database (GIS Services) Agenda • CAD • Recording Office Space Lease Future Metrics: GIS Program • QA/QC • Cybersecurity FY21 Budget • Enhanced Training • Systems Interoperability Long-term • Radio (RoIP, LMR, VoLTE, etc.) Funding
Finance Preview of FY21 Budget Committee • 3-year “look back” Meeting • 5-year projection Agenda • Showed the sustainability of additional office space Office Space Lease Where do we go from here? GIS Program • How do we best use the Reserves? FY21 Budget • When and how much do we adjust the 9-1-1 Long-term service fee? Funding
Finance Committee Meeting Recommendation Approve the Office Space Lease proposed by Aronov minus the additional “training/workstation area” (~797 square feet) June 30, 2020 Montgomery, AL
June 2, 2020 Technical Committee Meeting Birmingham, AL
Meeting Agenda Introduction Action Items Closing GIS Program Call to Order Public Comments • Timeline Roll Call Next Meeting • Funding and Deliverables from RFP Agenda Approval Adjournment • Evaluation Guest Introductions • Next Steps CPE RFP • Vendor Qualification If you haven’t done so, please sign in.
2018 • 3/31/2018 Federal Grant Performance Period Starts • 4/18/2018 NG9-1-1 GIS Kick Off Meeting GISA Conference 2018 • 5/14/2018 Deputy Director Hired • 8/17/2018 Federal Grant Initial Application and Certification filed • 8/23/2018 GIS in Alabama's NG9-1-1 ACCA Annual Convention • 10/15/2018 GIS in Alabama's NG9-1-1 28th Annual Gulf Coast Conference
2019 2018 • 3/31/2018 Federal Grant • 3/29/2019 Performance Period Starts Federal Grant Final Application Submission • 4/18/2018 NG9-1-1 GIS Kick Off Meeting • 4/15/2019 GISA Conference 2018 Federal Grant Application Accepted by NHTSA • 5/14/2018 Deputy Director Hired • 8/29/2019 • 8/17/2020 Federal Grant Federal Grant Alabama Awarded $2.5M in Grant Funding Initial Application and Certification filed • 11/22/2019 • 8/23/2018 GIS in Alabama's NG9-1-1 RFP Publicly Released ACCA Annual Convention • 10/15/2018 • 12/2019 GIS in Alabama's NG9-1-1 Pre-proposal Conference, Received Five (5) Letters of Intent, Written 28th Annual Gulf Coast Conference Questions from Vendors Due, Responses to Written Questions Returned, Amended Technical Section Posted
2018 2019 2020 • 3/31/2018 • 3/29/2019 • 2/14/2020 Federal Grant Federal Grant Vendor Proposals Received Performance Final Application Period Starts Submission • 3/16/2020 • 4/18/2018 • 4/15/2019 GIS Program Manager Hired NG9-1-1 GIS Federal Grant Kick Off Meeting Application • 4/2020 GISA Conference Accepted by Questions and Clarification Statements For Vendor Presentations 2018 NHTSA Distributed, Vendor Oral Presentations and Demonstrations • 5/14/2018 • 8/29/2019 Deputy Director Federal Grant • 5/13/2020 Hired Alabama Vendor Questionnaire Received from INdigital Awarded $2.5M • 8/17/2020 in Grant Funding Federal Grant • 5/20/2020 Initial • 11/22/2019 Application and RFP Publicly Recommendation to Board to begin negotiating contract Certification filed Released • 7/15/2020 • 8/23/2018 • 12/2019 Vendor Contract Approved by the Alabama 9-1-1 Board GIS in Alabama's Pre-proposal NG9-1-1 Conference, • 7/16/2020 ACCA Annual Received Five Convention (5) Letters of GIS Project-Phase I Begins Intent, Written • 10/15/2018 -NG9-1-1 Call Routing Platform Questions from GIS in Alabama's -Aggregation of PSAP Boundaries Vendors Due, NG9-1-1 Responses to (12 month estimated time of completion) 28th Annual Gulf Written Coast Conference Questions Returned, Amended Technical Section Posted
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