BANKING STAFFING WHAT IS IT? HOW DOES IT WORK? What is banking - PowerPoint PPT Presentation

BANKING STAFFING WHAT IS IT? HOW DOES IT WORK?

What is banking staffing? For schools - a system for managing staffing entitlement For MoE - a mechanism for paying teachers  Boards of trustees hire and employ teachers  MoE pays teachers’ salaries

Staffing entitlement The value of teachers MoE will pay for at each school Staffing Provided in units of FTTE: entitlement is based on: F ull- T ime T eacher E quivalent Student Roll (# of students)  1.0 FTTE = 1 full-time teacher + Additional  Decimals correspond to part-time Staffing (e.g. special 0.60 FTTE = 60% employed education)

Calculating staffing usage 1 pay period = 14 days  Teachers are paid fortnightly  Schools’ banking staffing is charged fortnightly 1 full-time teacher = 1.0 FTTE per pay period. 0.07 1.0 FTTE 14 days FTTE per day

Day relief/ Additional hours  The rate for 50 hours (10 days) is 1.368 FTTE  One day (5 hours) rounds to 0.14 FTTE # days 0.1368 FTTE

The banking staffing year 26 pay periods per year Start pp23 End pp22 23 24 25 26 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 Holidays Holidays Holidays Holidays Term 1 Term 2 Term 3 Term 4 Boards can over- or under-use staffing during the year. Goal: zero balance by end of year.

The balancing period Pp23-26 – first 4 pay periods of new year If a board doesn’t reach zero balance at the end of the year... Balancing Balancing Period Period 23 24 25 26 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 Holidays Holidays Holidays Holidays Term 1 Term 2 Term 3 Term 4 They can use staffing during balancing period to offset previous year’s balance.

How the balancing period works End of year balance As at pay period 22 Underuse Overuse E.g. +2.70 FTTE E.g. -2.70 FTTE (Positive FTTE) (Negative FTTE) Over use entitlement Under use entitlement through pay periods 23 to 26 through pay periods 23 to 26 E.g. Employ more teachers or E.g. Transfer teachers transfer teachers from BG to TS from TS to BG Zero balance as at pay period 26

Automatic Adjustments During the balancing period, the system automatically applies a school’s over/underuse against the previous year’s balance.

If a school still doesn’t reach zero...  Charged for overuse  Reimbursed for underuse (up to 10% of staffing entitlement) Charge/reimbursement is applied to July operational funding instalment.

School banking staffing report Only shows 7 most recent pay periods Advises how to reach zero balance Schools may request a copy of MoE report for full year snapshot.

Modelling Spreadsheet Tool that allows schools to forecast their staffing  Schools can request from MoE at any point  Pre-populated with school’s current information  Schools add information from each Banking Staffing report

Modelling Spreadsheet Total usage for each period Enter entitlement automatically totals from below Dates YTD Pay Period Number 23 24 25 26 ADJ 1 2 3 4 Total Total staffing usage for period 6.00 6.00 6.28 6.70 6.20 6.20 6.20 6.20 49.78 6.16 6.16 6.16 6.16 6.16 6.16 6.16 6.16 49.28 Entitlement Ministry adjustment 0.00 0.16 0.16 Automatic adjustment 0.32 Difference for period 0.00 0.00 -0.12 -0.54 -0.04 -0.04 -0.04 -0.04 -0.82 Required average staffing level to 6.16 6.16 6.15 6.13 6.13 6.12 6.12 6.11 finish year with zero balance (FTTE) YTD Teacher's Name 23 24 25 26 ADJ 1 2 3 4 Total TEACHER ONE 0.7 0.2 0.2 0.2 0.2 1.50 TEACHER TWO 1 1 1 1 1 1 1 1 8.00 TEACHER THREE 1 1 1 1 1 1 1 1 8.00 TEACHER FOUR 1 1 1 1 1 1 1 1 8.00 TEACHER FIVE 0.28 0.28 TEACHER SIX 1 1 1 1 1 1 1 1 8.00 TEACHER SEVEN 1 1 1 1 1 1 1 1 8.00 TEACHER EIGHT 1 1 1 1 1 1 1 1 8.00 Enter teacher names and FTTE YTD will automatically total from Banking Staffing report

Costing adjustments Boards can employ teachers from: Operational Staffing Entitlement Funding Board can switch  Uses $  Uses FTTE teachers between  Board pays salary  MoE pays salary TS and BG  Funding code: 11010  Funding code: 11900 (Bulk Grant) (Teachers’ Salaries)

Costing adjustments – how they work If a school wants to backdate a funding code change... Pay centre processes change School requests funding code change Backdates up to 2 pay periods only If a school wants to backdate more than 2 pay periods... BS team School requests Pay centre Banking staffing approves & funding code processes automatically notifies pay change change adjusted centre

Costing adjustments- SUE reports

Costing adjustments- Banking Staffing Reports

Overpayments Occur when a school is charged incorrectly for a teacher. School Notifies pay Pay Centre centre Calculates $ value of overpayment Sends letter to school & Banking Staffing Teacher Sends letter teacher copy to BS Adjusts team Repays MoE school’s balance

Holiday Pay Teachers accrue approximately 21 days of holiday pay per term: • 14 for term break • 7 for summer holiday Schools are charged 14 days holiday pay during each term break.

Holiday Pay Capping When a teacher leaves mid-year, the amount of holiday pay charged to the school’s banking staffing is capped: Term 1 Term 2 Term 3 Term 4 Teacher is 21 days 28 days 35 days 42 days paid out School is 14 days 14 days All 0 days charged max max remaining Why? Ensures school is not penalised for hiring replacement teacher.

Query/Requesting a change

End of Year At the end of the balancing period, Cut off = we have the school’s final banking pay period 26 staffing balance. We will turn this  Previous year’s figure into a $ value that is either balance is set. reimbursed to the school or recovered from it. Recoveries/reimbursements  School is charged/reimbursed are applied to the school’s July ops for remaining grant instalment. over/underuse.

Additional Staffing Teacher specific allowances;  Beginning, Overseas and Retrained teacher time allowances (BTTA) Release time for new teachers for professional development.  First time Principal Release allowances (FTPR) Release time for new principals in the first 18 months for professional development.  Specialist Classroom Teacher allowances (SCT) Secondary and Area schools only. They provide professional learning support to other teachers in the school, including beginning teachers, to enhance quality teaching practices.

Additional Staffing  Classroom Release Time (CRT) Formulas vary per school type. Calculated based on entitlement but considered additional staffing.  Itinerant Teachers of Music time allowance (ITM) Secondary schools only, time allowance to coordinate the programs and for the professional development of these teachers. Calculated based on entitlement but considered additional staffing.  Reading Recovery (RRA) Schools apply to Local Office and the school matches what the ministry provides.  Special Reasons staffing (SR) Unique situation outside of the boards control, reviewed on a case by case basis.