Air Force Space Command Guardians of the High Frontier Thule Base Maintenance Contract (BMC) Industry Days 24, 25 & 26 Jun 13 I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Welcome � Evacuation & Safety Instructions � Restrooms � Agenda � Introductions 2
BMC Industry Day Agenda � Government Introductions � Opening Remarks � Purpose of Industry Days � Senior Leadership Perspective - Mr. Jeffrey Allen � Allowable Sources � Requirements/Draft PWS � Risk Assessment � Draft RFP Overview � Contract Periods of Performance � Doing Business with USG 3
BMC Industry Day Agenda (cont.) � Source Selection � Future Requirements/Consolidation � Government Furnished Information � Contractor Acquired Property � Projected Milestones � Questions and Answers � One-on-One Discussions: 24, 25 & 26 Jun 4
BMC Government Team Introductions Jeffrey C. Allen - Director, Logistics, Installations and Mission Support Major John Schoonmaker - Commander, Det 1 Tracie O’Donovan - Chief, Policy & Clearance Nicole Pilato - Acquisition Program Manager Patrick King - Procuring Contracting Officer Carlo Mosca - Contracting Officer René Streander - Contracting Specialist 5
BMC Government Team Introductions MFT Members Unable to Attend James Huber – Quality Assurance Specialist Bryan Wolford – Contracting Specialist 6
Industry Day � The following is preliminary, pre-decisional information only � All information provided is subject to change � Government is not currently soliciting proposals � Submit today’s questions in writing (form) � Questions (non-attribution) and responses will be posted on FedBizOpps (FBO) � Some questions may be addressed today � Both verbal and written answers are not binding: the circumstances of the proposed acquisition may change over time 7
Purpose of Industry Days The purpose of this Industry Day Conference is to provide information and to solicit feedback on the upcoming BMC contract requirements. This conference will provide an information exchange opportunity between the Government and Contractors. Please do not use this as a marketing opportunity, but as an opportunity to better understand requirements. 8
Opening Remarks Mr. Jeffrey C. Allen Director, Logistics, Installations and Mission Support HQ AFSPC/A4/7 Jeffrey C. Allen, a member of the Senior Executive Service, is the Director of Logistics, Installations and Mission Support, Headquarters Air Force Space Command, Peterson Air Force Base, Colo. He is responsible for the development, implementation and oversight of plans and policies for command logistics and installation operations supporting five space wings, 10 stations and 88 locations worldwide and deployed to an additional 35 global locations. The directorate oversees lifecycle sustainment for a global network of satellite command and control, missile warning, aerospace weather, spacelift and range systems. It also manages a $700-million annual portfolio supporting $23 billion in physical plant activities, including base development, housing, facility and infrastructure construction, and is responsible for all security forces support throughout the command. Mr. Allen is a career logistician who has served in a wide range of positions during his tenure with the federal government. Prior to assuming his current assignment, Mr. Allen was the Deputy Director of Logistics, Office of the Deputy Chief of Staff for Logistics, Installations and Mission Support, Headquarters U.S. Air Force, Washington, D.C. 9
Leadership Perspective � Thule mission importance: � Air Force � Program Executive Office for Combat and Mission Support (PEO/CM) � Air Force Space Command � Other agencies 10
Leadership Goals � Attain uninterrupted base operations support � Teamwork � Effective communication � Maximize performance-based requirements � Reduce costs � Realize base footprint consolidation savings 11
Leadership Focus � Competition � Critical importance to all � Shrinking budget vs escalating costs � Exchange rate � Footprint consolidation 12
Allowable Sources � Full and Open Competition After Exclusion of Sources � Authority FAR 6.302-4 International Agreement � 10 U.S.C. 2304(c)(4) � Aide Memoire of 1962 � Dip Note of July 16, 2008 � “In accordance with their respective laws and regulations, either Party may award contracts to commercial enterprises for goods and services, including construction projects, in Greenland, and shall procure directly from Danish/Greenlandic sources.” 13
BMC Personnel � Only Danish and US Citizens can work in the Thule Defense Area � All BMC personnel subject to DK/GL Labor Law � Weather and airfield manager positions exempt � Contractor personnel will not have access to or process any classified information � Danish Ministry of Foreign Affairs (MFA) clearance requirement for BMC personnel � Personnel labor requirements will be evaluated in technical 14
BMC Requirements Thule AB Mission: Support Thule AB Missions and Operations � 12 Space Warning Squadron (SWS) for 21 st � Space Wing (SW): Solid State Phased Array Warning System (SSPARS) 23 SOPS for 50 th Space Wing (SW): Air Force � Satellite Control Network (AFSCN) � Provide Re-Supply Support Danish and Canadian Arctic weather stations � Arctic Research � United States Government agencies, foreign � governments, academia and private organizations 15
BMC Requirements (cont.) Overall Objective: To obtain a contract vehicle to support the non-personal services for operations and maintenance (O&M) of the BMC � Chapter 1: Mission/Scope � Chapter 2: General Requirements � Chapter 3: Performance Requirements � Chapter 4: Special Requirements � Chapter 5: Deliverables � Chapter 6: Related Documents 16
BMC Requirements (cont.) � Contractor shall provide all necessary personnel, administrative, and managerial resources necessary for continuous, 24-hours-a-day, 7-days-a-week (24/7) basis to meet mission requirements as specified in the PWS � Quality Assurance Surveillance Plan (QASP) � Performance plan for Government assessment � Surveillance matrix structure � Monthly Certificate of Service (COS) � Yearly Contractor Performance Assessment Report (CPAR) 17
BMC Requirements (cont.) � QASP Surveillance Matrix EXAMPLE: 3.14.3 Provide continuous a) STD: 4160 Volts Alternating Current What: Maintenance Met or Not Met Records regulated power from “M” (VAC), 60 Hertz (HZ) Plant (Building 1391). How: Periodic AQL: VAC +/ ‐ 5%; HZ +/ ‐ 3% Inspection Who: COR 3.16.1 Staff the main base a) STD: 13 firefighters during normal airfield What: Duty Rosters fire department. opening hours Met or Not Met How: Periodic Standards / AQLs inspection b) STD: 11 firefighters during airfield non ‐ Requirement Inspections operating hours Ratings Who: COR c) STD: Staffing entered into Automated Civil Engineer System ‐ Fire Department (ACES ‐ FD) What: Drinking 3.24.2.1 Collect drinking a) STD: FGS C1.3 Met or Not Met Water Sampling water samples and ship Results samples to an independent b) STD: Monthly; NLT 7 Nov XX after contract laboratory. performance start date; as of EOM + 7 days How: 100% thereafter Inspection Deliverables Who: MCOR c) STD: Laboratory’s sampling, preservation A088, Drinking Water Sampling 18 (holding times) and shipping requirements Results
BMC Requirements (cont.) � QASP Surveillance Matrix EXAMPLE: a) STD: Each meal will include: What: Menu 3.25.1 Provide a cafeteria ‐ Records; customer style base restaurant on feedback At least one American ‐ style • main base to feed all base entrée (utilize the AF recipe How: Periodic personnel and visitors. system as guidance) Inspection; Customer Feedback Deliverables Short order grill • Who: COR A001, Workload Data; Salad bar Standards / AQLs • Met or Not Met regarding the BMC and non ‐ Requirement Inspections BMC restaurant patronage Fresh fruit • Ratings by meal Desserts • Pastries • Low ‐ fat and non ‐ fat milk • Other beverages • b) STD: Each meal will have at least one option for each food category from the “Eat Often” column in AFI 40 ‐ 104, Attachment 2 Figure A2.1.1 19
BMC Risk Assessment � Overall Program Risk: Low � Individual Risk Areas of Concern: � Maintenance and repair of real property installed equipment � Examples: � Electrical power generation equipment � Navigational aids on the airfield � Skilled personnel � Contractor quality program 20
BMC Contract Periods of Performance � Total 7 years, 8 months Phase In FY15 1 Feb 2015 – 30 Sep 2015 Basic Period FY16 1 Oct 2015 – 30 Sep 2016 Option 1 FY17 1 Oct 2016 – 30 Sep 2017 Option 2 FY18 1 Oct 2017 – 30 Sep 2018 Option 3 FY19 1 Oct 2018 – 30 Sep 2019 Option 4 FY20 1 Oct 2019 – 30 Sep 2020 Option 5 FY21 1 Oct 2020 – 30 Sep 2021 Option 6 FY22 1 Oct 2021 – 30 Sep 2022 21
Draft RFP Overview � Solicitation #: FA2523-12-R-0006 � 7 year, 8 month Firm-Fixed Price Contract � Fixed Price CLINs: Operations & Maintenance � Operations and maintenance services for BMC will be on separate CLINs � Economic Price Adjustment (EPA) on labor CLINs only � Cost Reimbursable (CR) CLINs: � Subsistence, travel & unit supplies � Government will provide estimated CR CLIN amounts in RFP 22
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