Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting Agenda Leftfield Introduction MSBA feasibility study deliverables Review conceptual feasibility schedule MSBA designer selection process Review designer selection process / schedule Options to be studied (general discussion)
Who We Are Firm Overview LEFTFIELD SERVICES PROVIDED: is a full service Owner’s Project Owner Representation Management Firm; having been in business for 10 Clerk of the Works years Cost Management and Reporting LEFTFIELD ’s staff has completed over $1 Billion in Construction Administration Public Construction in Massachusetts Audit Services Estimating Services LEFTFIELD ’s staff has worked with the MSBA since its MEP Expertise inception LEFTFIELD ’s staff has completed over $1 Billion in DEPTH OF OUR FIRM: 1 Principal MSBA K‐12 projects in Massachusetts 7 Project Managers LEFTFIELD has significant experience and success 5 Clerks managing complex construction logistics and phased 2 MEP Specialists construction projects on occupied sites 1 Administrator
Who We Are Public Clients
Who We Are Current MSBA Work $176M Billerica Memorial H.S. 400,000 SF Durfee High School Billerica, Massachusetts Fall River, Massachusetts Springfield ARP Projects (6) Carver Middle/High School Garfield K‐8 School Balliet Middle School Carver, Massachusetts Revere, Massachusetts
Who We Are Prior MSBA Work Wayland High School; 200,000 SF; $70.8M; Concord‐Carlisle Regional High School; 235,000 Delivered ahead of schedule; $3.4M under SF; $92.6M; Delivered on schedule; $2M under budget budget Salem High School; 430,000 Square Foot; $67.3m; Occupied, Phased Renovation; Delivered on schedule and under budget
Who We Are HIGHER ED ‐ PUBLIC Fox Hall Elevator Addition and $62M Isenberg School Modernization UMass Amherst UMass Lowell $25M Mainstage Theater Salem State University
Your Team Team Organizational Chart
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Feasibility Study Deliverables – Process
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting Conceptual Schedule
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Modules COMPLETED ONGOING
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Designer Selection Process 1. Introduction 2. Designer Selection Panel 3. Public Notice 4. Master File Brochure and Application 5. Selection Criteria 6. Selection Process 7. Award of Contract 8. RFS overview 9. Schedule of tasks/activities
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Designer Selection Process Introduction • A designer selection process adopted by the MSBA to serve as an exemption from the jurisdiction of the Commonwealth Designer Selection Board. • Process required for projects with an estimated construction value to be equal or greater than $5mm.
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Designer Selection Process Designer Selection Panel (DSP) • Composed of 13 members appointed by the Executive Director of the MSBA with varying areas of expertise, plus…. • 3 members proposed by the respective city/town/district, etc. • 1 member shall be designated by the school committee. • 1 member shall be the superintendent of schools. • 1 member shall be the CEO of the city/Town. • Min. of 9 members shall constitute a quorum. • Meetings are open to the public and are typically held every two weeks.
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Designer Selection Process Public Notice • Contracts for designer services shall be advertised in a local newspaper and the Central Register at least two weeks before filing deadlines. Master File Brochure and Application • Prior to filing on any project Designers are required to file a Master File Brochure to the DSP and update on an annual basis.
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Designer Selection Process Selection Criteria • Qualified Designer within the meaning of M.G.L. Ch. 7C, section 44. • MCPPO certified. • Must agree to contract with MBE/WBE businesses at a min. of 17.9% of the contract value. • Prior and past experience/performance. • Workload. • Qualifications of personnel / consultants assigned to the project. • Financial stability. • Geographical proximity of the firm.
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Designer Selection Process Selection Process • The 3 member District DSP participants or any of the MSBA appointed DSP members shall not rank or pre‐rank applicants. Rankings shall only occur by vote of the DSP or after interviews (if required by the DSP). • Rankings (points assigned) are done via ballot form at the DSP meetings. Example: number one choice shall receive 3pts, number two choice shall receive 2pts., etc. • Ballots are collected and tallied. Total points are read aloud. Continued…….
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Designer Selection Process Selection Process – Continued Selection Process Options • DSP may request interviews with highest point total applicants. After interviews are completed, the DPS shall rank the firms in order of qualifications. • If the DSP choses not to conduct interviews, then the DSP shall rank the 3 highest point total firms in order of qualifications. • In the event of ties, the chairperson of the DSP shall determine a procedure to break such tie.
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Designer Selection Process Award of Contract • Contract is subject to the approval of the MSBA. • If the Applicant (Marblehead) choses not to proceed with the highest ranked designer a written justification shall be issued to the DSP and the applicant shall not proceed until they have received written approval to proceed from the Executive Director. Additional information on the MSBA selection process can be found at: http://www.massschoolbuildings.org/building/team/dsp
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting MSBA Designer Selection Process RFS overview • Standard MSBA RFS (Request For Services) shall be utilized. • Edits to the RFS shall be reviewed and approved by the MSBA prior to public advertising. • Sample edits: • Project background data. • Specific project goals can be defined. • Scopes of services can be refined. • Project specific schedule milestones.
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting Draft Designer Procurement Schedule
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting Options – Project Understanding
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting Options – Project Understanding
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting Preliminary Option List
Elbridge Gerry Feasibility Study May 11, 2017 – Gerry School Building Committee Meeting Beacon/Green Site – Options 7 | 12 Coffin Site – Options 6 | 11
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