21 MONTHS & 28 DAYS S until the FUN & ADVENTURE 2 starts - PowerPoint PPT Presentation

WELCOME W So the countdown begins …………….. 21 MONTHS & 28 DAYS S until the FUN & ADVENTURE 2 starts 0 1 7

W S 2 0 1 7

W What is our aim for WS2017 ? How we will achieve the aim for WS2017? S Who are the WS2017 Team Members ? 2 0 How are we going to make WS2017 as good, if not better than WS2013 ? 1 7

Aim of WS2017 W To provide a unique summer camping experience to West Sussex & International Scouts & Guides. S We strive to encourage Scouts & Guides by 2 engaging them in activities that are challenging, 0 adventurous and fun whilst developing International friendships . 1 7

How we will achieve the aim? • Form a dedicated & enthusiastic team W • Actively encourage Groups & Volunteers to participate in the camp S • Encourage & support each Group to find an International link • Provide a range of challenging, varied & exciting activities for 2 both daytime & evening 0 • Facilitate an informed, safe & healthy environment for all involved 1 7

By forming a dedicated & enthusiastic team W Camp Chiefs Dave & Debbie Phillips Treasurer Anna Jones Registrations Rosie Cornish & Amanda Teasel Site Services Brian Riches & Tony Baulch International Janet Samuel S Sub Camp Leaders Camp Centre Gordon & Alison Weller Rob Marsh - Tina Lukins 2 Logistics Gwyn & Christine Cheesmur Neil Laws - Sarah Kelly Lee Murphy - TBC Information Carol Stevenson 0 Christine MacCourt - Peter Few Medical EDSFAT Tony Tunnell - Gillian Almond 1 Activities TBC Camp Secretary TBC Guest Services TBC 7

Girlguiding Su Sussex We West West Su We Sussex Sc Scouts Girlguiding Su Sussex Ce Central Annabel Gray An Irene Orford De Deborah Ph Phillips CC CC CC CC CC CC W Camp Leader Dave Phillips Registrations Admin Treasurer S Ast Camp leader Rosie Cornish Medical team Anna Jones Debbie Phillips Amanda Teasel EDSFAT Camp Centre Secretary Gordon & Alison TBC Weller 2 Camp Media Camp office Team TBC Activities Core Team Site Services TBC Brian Riches Tony Baulch 0 Logistics Gwyn & Christine Guest Services Cheesmur TBC 1 International Sub Camp Leaders Camp Re Reception Janet Samuel Rep Carol St Ca Stevenson Rob Marsh 7 1 3 2 4 5 Sub Camp Leader Sub Camp Leader Sub Camp Leader Sub Camp Leader Sub Camp Leader Lee Murphy Sarah Kelly Tony Tunnell Rob Marsh Christine MacCourt Neil Laws Peter Few Tina Lukins TBC TBC

Actively encourage Groups & Volunteers to W participate in the camp Website S Facebook Leaflets & information distributed abroad 2 WS Camp reputation & experiences of previous WS participants 0 All supported by Registrations 1 7

W Update (14/10/15) 35 Groups already registered comprising of :- S Scout Groups x 13 Guide Units (Central) x 17 2 Guides Units (West) x 4 0 International x 1 1 7

Encourage & support each Group to find an W International link Introduction of WS2017 International Coordinator to focus the team to maximise all the International opportunities S 2 Support structure in place to assist Groups finding a link 0 Team dedicated at camp to assist Sub Camp leaders making sure our International visitors are supported if needed 1 7

W Provide a range of challenging, varied & exciting activities for both daytime & evening Use the previous feedback & ideas to enhance activity S experience further & develop an enjoyable social evening environment via the following teams 2 Activity Sub Camp Leaders 0 Camp Centre Teams 1 7

W Facilitate an informed, safe & healthy environment for all involved S Site Services Logistics 2 Information HQ Staff 0 Guest Services EDSFAT 1 7

WS2017 DRAFT TIMELINE WS2017 ALL WS2017 LEADERS Appoint Launch Meeting WS2017 Meeting Tanbridge Final Core Team Registrations 28/09/16 School payment Leaders WS2021 CLOSE Tanbridge January due September 30/04/17 School 2017 2015 31/05/17 ??? WS2017 ALL WS2017 LEADERS ALL LEADERS WS2017 Meeting Meeting WS2017 Initial Second Meeting with Tanbridge deposit CLOSE payment TO ARDINGLY OPEN CC’s School payment due June February May due 12/08/17 05/08/17 10/02/17 2017 2017 2015 24/10/16 Core Initial Core Core Core Core Core Core Arrival of HELPERS Team Core Team Intro Team Team Team Team Team Team Core REQUIRED meeting Meeting meeting meeting meeting meeting meeting &Sub RETURN meeting 07/09/16 October 30/03/16 January May July June Camp EQUIPMENT March 2015 2017 2017 2017 2017 2017 Teams TO WS STORE 03/08/15 13/08/17 Core Team Core STAFF Core Core Site Ardingly Core meeting Team Team Team Layout Site ASSIST Team April meeting WS2017 meeting issued meeting Starts TO meeting 2017 CORE TEAM February 20/01/16 29/06/16 31/05/15 to be 30/11/16 STRIKE At 2017 & SUB CAMP 2017 prepared CAMP ARDINGLY LEADER for Camp PM POST CAMP 01/08/17 12/08/17 REVIEW MEETING November 2017

What is our initial forecasted Budget? W Anticipated numbers / Income:- 1800 (1900 at WS2013) Scouts & Guides @ £170 = £306,000 500 (571 at WS2013) Leaders/Young Leaders @ £55 = £ 27,500 60 (69 at WS2013) Children over 2yrs no activities @ £10 = £ 600 2360 participants (2540 at WS2013) Estimated Income = £334,100 S Site Services £70,000 Activities £120,200 Camp Centre £24,000 2 Sub Camps (divide by 5) £10,000 Guest Services / Security £8,000 International £1,800 0 Site Fees £40,300 Misc £59,800 (eg. Insurance, All Sections Day, T Shirts, Badges, First Aid, Printing, Admin, Travel, etc) 1 Estimated expenditure £334,100 7

W So as you can see we all need each other & by working together as a team, WE WILL S create that fantastic & memorable experience for ALL involved in WS2017 2 0 1 7