STUDENT’S ROLE: Pre-Departure • Ensure you have an active Carleton email account and check your email, application and course status in Carleton Central often. • Frequently asked questions • Exchange course equivalencies database • After this session (beginning Monday April 16 th ) you will be able to check the exchange database course listing within your Exchange application in Carleton Central for courses that have already been evaluated. • You are strongly encouraged to meet with your Program Advisors to ensure you are fully aware of the courses you require for your program now and when you return. • By the end of July the Registrar’s Office will register you in the full time course indicator, you will then need to visit Carleton Central to make the required fee payments.
Course Equivalency database on RO website
Exchange institution information
Carleton Central – Outgoing International Exchange Application
Adding courses
Be careful of ‘NO CREDIT’ COURSES!
Add course from existing equivalency list 6 ECTS = 0.5 Carleton credit, unless notified otherwise.
COURSE DESCRIPTIONS In order to enter courses you must provide: *Host Institution Course Subject and Number *Start of Term *Host Institution Website Link *Course Website Link *Course Title *Credit Value Definition at Host Institution Course start and end date (approximate) *Course Outline/Syllabus (copy and paste from institution website) Additional Comments about the course: (eg. you could indicate if the course information was translated using Google)
You must provide all course info even when the course equivalency is listed.
Create course for evaluation
Adding course for evaluation
BIB and BCOM STUDENTS! BIB and Commerce students – while in Carleton Central to ‘Add Courses’ you will be directed to the Sprott Course Evaluation page outside of Carleton Central when adding BUSI courses for evaluation.
Messaging in Central for BIB/BCOM students
Submit courses for evaluation
Course Evaluation Pending
Course Evaluation Complete
Confirmation of course registration
Registration Confirmed by Student
Copy of email sent after course registration is confirmed
Registration Finalized by RO
STUDENT’S ROLE: After You Arrive • In many cases you will likely not be able to register in your courses until you arrive at the Host University • Registration issues may include: changes to courses after you arrive; no guarantee of space in courses; timetable conflicts • If you need to make course registration adjustments the course will have to be added via Carleton Central so that it can be evaluated and/or deemed Acceptable (as shown in previous slides) – ‘Add Courses’ then select ‘Create Course’
COURSE LOAD • Students are required to register in a full-time course load as defined by Carleton University for academic and financial purposes. • One course at another university does not necessarily equal 0.5 Carleton credits. Eg. 6 ECTS = 0.5 Carleton credits, 30 ECTS = 2.5 Carleton credits. (there are a few ‘BIB’ schools that use different calculations) • Number of credits transferred depends on the number of credits completed.
TRANSFER OF CREDIT TO CARLETON UNIVERSITY RECORD • Once you have confirmed your registration, your Registrar Specialist will build the courses on your Audit – the courses and a notation of CEX (current exchange) will appear and you will receive a confirmation email. • Successful credit (or pass) will appear as EXC on your audit (the grade itself is not transferred). • If a course appears on your final transcript that has not been submitted for evaluation, no credit will be given until the course has been evaluated.
TRANSFER OF CREDIT TO YOUR CARLETON UNIVERSITY RECORD • Failures or absent without withdrawal will transfer to your Carleton record and will appear on your official transcript as UNS. • Transferred UNS’s are NOT calculated into your CGPA. • You will be notified through Carleton email when the transfer of credits to your Carleton record is complete. • If credits are not transferred where you expect them to count in your program, please contact your program advisor.
BEFORE YOU RETURN • Prior to your departure, please make arrangements for your transcripts to be sent to: Exchange Program Coordinator International Student Services Office (ISSO) Room 128 University Centre Carleton University
BEFORE YOU RETURN • Make sure to receive a copy or copies of the transcripts for your own files!! • Remember that transcripts may be delayed. • Year level increase for registration purposes for the following Fall/Winter terms only occurs when we have confirmed your course registration for all terms of your exchange.
QUESTIONS Registrar’s Office 300 Tory Building 613-520-3500 registrar@carleton.ca
Christina Callingham Manager of Student Care and Support HEALTH TIPS
BUILDING POSITIVE MENTAL HEALTH WHILE ABROAD Pre-Departure Orientation Christina Callingham, Manager of Student Care and Support (Acting) OFFICE OF THE VICE-PRESIDENT (STUDENTS AND ENROLMENT)
BUILDING BLOCKS OF POSITIVE MENTAL HEALTH Meaning Support Coping Mindset Self-Care and and Skills Purpose Resources Building Positive Mental Health
MINDSET Mindfulness Gratitude Optimism Self-Compassion Grit *Five Factor Model of Resiliency (Ryerson)
SELF-CARE Physical Psychological Emotional Spiritual Personal Professional Pre-departure reflection – what are 3 forms of self-care that work for you in Canada? What will you need to practice these forms of self-care abroad?
COPING SKILLS IN UNIVERSITY Ongoing stress can impact your learning and lead to: • Indecisiveness • Difficulties with concentration and attention • Racing thoughts • Memory challenges • An inability to organize • An inability to communicate effectively DEMANDS • Lack of motivation and/or procrastination RESOURC ES
Meaning and Purpose MEANING AND PURPOSE
Social Network and Support SOCIAL NETWORK AND SUPPORT Why do we need people in our lives? • Emotional support • Practical support • Sharing points of view • Sharing information • Fun and play • Vital to good mental and physical health
Resources and Support RESOURCES AND SUPPORT 1. Resources at the Host University • Health and Counselling Services • International Student’s Office • Residence Life Services 2. Technology Assisted Online (TAO) Self Help • Stress Management • Well-being and Resilience • Healthy Choices and Conflict Resolution https://carleton.ca/wellness/living-well/self-help/tao-self-help/tao-custom-courses/
Do One Thing ONE THING What is one small thing that you can do each day to improve your mental health?
QUESTIONS? Christina.callingham@Carleton.ca OFFICE OF THE VICE-PRESIDENT (STUDENTS AND ENROLMENT)
Maria Walt Intercultural Programs Coordinator, ISSO TIPS FOR A SUCCESSFUL STUDENT EXCHANGE
Tips for a Successful Student Exchange
The Exchange Experience
Activity Making Connections
Academics � Teaching style & directness � Support and services available � Work load and assessment � Use of local examples � Classroom etiquette � Language barriers
Human Rights Concerns
Financial Planning � Develop a realistic budget – include social and cultural experiences - travel, museums, etc. � Be clear about all of your sources of income/funding and be prepared for additional/hidden expenses. � Know preferred local methods of payment and have a plan for transferring funds internationally.
Sample Expenses & Resources Expenses: Resources: � Tuition & Books/academic � Savings supplies � Summer earnings � Airfare & Transportation (local and travel) � Part-time earnings � Housing, Internet/utilities, � Government student Phone, & Laundry loans, grants, � Personal Items & clothes bursaries � Food � Scholarships � Health insurance � Parents/family � Entertainment contributions � Other: visas, vaccines, shipping, etc.
Housing Before you arrive: � Confirm if there are student housing options � Secure temporary accommodation arrangements � Research: neighborhoods, costs, inclusions/exclusions, etc. When you arrive: � Arrive early – before the start of the term � Ask local students/staff for recommendations – safe areas, etc. � Visit neighborhoods during the day and night. � Be aware of nearby amenities, distance to transportation hubs, and the university.
Food & Nutrition � The What, Where, When, and Why of food � Sensitivities and allergies � Products: Peanut butter, gluten free, vegan, etc.
Questions? “A student who participates in an international exchange program comes back a different person. More prepared to succeed in adverse or unfamiliar conditions, having a better perspective of the global marketplace, and aware of the fact that other nationalities have different norms and habits, they have laid the groundwork to become leaders…” – Hubert B. Van Hoof
Break -> 11:30 am – 12:00 pm
Maria Walt Intercultural Programs Coordinator, ISSO CROSS-CULTURAL LIVING
Cross-Cultural Living & Transition Maria Walt Coordinator, Intercultural Programs maria.walt@carleton.ca
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