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What is your primary job function? A. Association Meeting Planner - PDF document

Jan 21, 2024 •355 likes •424 views

Young Professional Lunchtime Learning: Best Practices for the New & Mid-level Meeting Planner Aaron D. Wolowiec, MSA, CAE, CMP Lloyd Doubleday III, CMP Director, Education & Associate Partnerships Director of Event Planning Health

  1. Young Professional Lunchtime Learning: Best Practices for the New & Mid-level Meeting Planner Aaron D. Wolowiec, MSA, CAE, CMP Lloyd Doubleday III, CMP Director, Education & Associate Partnerships Director of Event Planning Health Care Association of Michigan JW Marriott Orlando, Grande Lakes Michael Smith Vice President of Convention Sales Travel Portland ��������������������������������������� Best Practices for the New & Mid-Level Meeting Planner � Aaron Wolowiec, Meeting Planner (MP) � Lloyd Doubleday, Convention Services Manager (CSM) � Mike Smith, Convention and Visitors Bureau representative (CVB) www.asaecenter.org www.asaecenter.org What is your primary job function? A. Association Meeting Planner B. Third-party Meeting Planner C. Supplier/Vendor D. Other www.asaecenter.org www.asaecenter.org

  2. How long have you been in the association industry? A. Less than one year B. 1-2 years C. 3-5 years D. 6 or more years www.asaecenter.org www.asaecenter.org Have you ever used a CVB as part of your meeting planning process? A. Yes B. No www.asaecenter.org www.asaecenter.org Preliminary Planning � The very first steps are crucial to event success � MP drafts a preliminary meeting profile � Each association and event is different - seek out locations that fit your specific needs � Conduct research www.asaecenter.org www.asaecenter.org

  3. Preliminary Planning � MP contacts a CVB rep in desired city, who will provide information on a numbers of hotels for site visits. � Following the site visits, MP will decide on a hotel and negotiate contract www.asaecenter.org www.asaecenter.org Pre-Conference � Meeting Planner and Convention Services Manager work together www.asaecenter.org www.asaecenter.org Pre-Conference � MP and CSM can determine where to further involve the CVB for other needs: � transportation, temporary workers, off-site properties, etc. � informative websites for the attendees’ review prior to event www.asaecenter.org www.asaecenter.org

  4. Conference � Evolution of MP/CSM relationship � Honest and straightforward give-and- take of important information � Pre-conference staff member attendance? � How will problems be handled on site? � What kind/how much daily information should be expected during event? www.asaecenter.org www.asaecenter.org Conference � CVB helps manage temporary workers/volunteers on site www.asaecenter.org www.asaecenter.org ��������������� During post-conference meeting, honest constructive criticism/feedback is crucial for any future relationship � Should the CVB rep be included? � Billing and payment www.asaecenter.org www.asaecenter.org

  5. Thank You! Any questions? www.asaecenter.org www.asaecenter.org

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