Westborough Public Schools Warrant Article Presentation & Building Projects Update Selectmen Meeting September 26, 2017 Superintendent of Schools & School Committee
Overview: Warrant Article Presentation & Building Projects Review: Article 4 Contracts finalized for all units ● Article 1 & 5 Hastings Preschool & Hastings office and entry ● repair, & two K room updates Article 2, 3 & 6 High School Athletic Fields repair & ● improvements Article 7 Facilities Revolving Account ● Article 8 Home Rule Petition for School Learning Lab Store ● PROJECT UPDATES: Fales MSBA Project ● Gibbons Renovation ● Armstrong Modular repair ●
Article 4 School Budget Appropriation ARTICLE 4: School Budget Appropriation (School Committee) To see if the Town will vote to raise and appropriate the sum Implementation of all contract ● of One Hundred Ninety Five Thousand Three Hundred settlements Dollars ($195,300), in addition to the $48,806,484 previously appropriated to the Fiscal Year 2017-2018 School Paraeducators ○ Department General Fund Appropriation the warrant for the Tutors ○ March 18, 2017 Town Meeting, for the purpose of paying the ratified union contract stipulated increases, or take any other Custodians & Maintenance ○ action thereon. All unaligned ○ Secretarial Town Manager’s Statement - At the time the School Department’s ○ appropriation request went before the Town on March 18, 2017 the union Cafeteria Staff ○ contract negotiations had not started. There was no way to estimate increases to salaries and other financial compensation contract increases. At the March 18, 2017, the School Committee made a budget proposal presentation and acknowledged that they would be coming back to the Fall 2017 Town Meeting to request additional funding to support the School Department’s 2017-2018 budget appropriation.
Summary Things to Fix and Enrollment Space to Create 6 Essential School Properties in our Town
Communication and Planning on Projects: Where have we been? DRA Report: Full facilities assessment: ● Collaborative Planning meetings in ● Report Received Nov. 2014 ○ anticipation of Fall Town Meeting 2016 WPS Strategic Plan: ● Jim Malloy, Gary Wells, George Barrett, ○ Developed in 2014-2015 ○ Ian Johnson, Alan Grady, Steve Doret, Approved October of 2015 ○ Amber Bock, Jody Hensley. Joint Committee on Enrollment and School ● Capacity Study 2014-15 Discussed debt load and timelines ○ ○ of all town projects Amber Bock, Superintendent Daniel Mayer, Assistant Superintendent Jody Hensley, School Committee James Robbins, Jim Malloy presented town ○ Town Planner Charlie Diamond, Planning Board Jim Malloy, Town overview at Fall TM Manager Tim Dodd, Selectman George Barrette, Selectman, Gary Wells, FINCOM. Town Meeting Updates and progressive ● Report presented June 30, 2015 ○ Warrant articles moving each project Presented data at all future town meetings ○ forward
Hastings School & Westborough Preschool Fall Town Meeting Project Request
Fall Town Meeting: (TWO articles) Project: Article 1 & 5 Presentation overview on project ● Zoning Article for project envelope ● PreK-3 Building Committee Article for cost of project ● Steve Doret (Chair) , Jim Malloy, ● $12.5 million ○ Amber Bock, Gary Wells. Chris 10% contingency/plus ■ Jayavendra; Irene Oliver, Maryann Final number for TM ■ Stannard, Bob Ferguson. Project Scope: HMFH Architects ● Preschool Wing: ● Vertex OPM ● 8 rooms ○ NOT MSBA connected: Full Town ● multi-purpose meeting room ○ Project Cost offices ○ play space ○ Hastings School ● Target: Office reconfigured to front ○ Fall 2018 Opening of new Preschool Wing Two bathrooms renovated to adult ○ bathrooms Mid-year ‘18 Hastings interior Two Kindergarten classrooms created ○ from three spaces Parking and lighting improvement ●
Hastings: Stage II PreK-3 Building Committee work: Tabled additional work at Hastings based on preliminary cost discussions ● Why? Because this $ is on the town fully and new SPACE is the tier one NEED ○ Geothermal: trying to ‘hold’ and include repair with fast track MSBA repair process. Moving ○ inside building to install the HVAC triggered other scope issues that become mandated. MSBA Repair Track: ● Allows for tight scope fast track repair with reimbursement ○ Geothermal fully inclusive of HVAC ■ Roof ■ Windows ■ Anticipated Cost to town: 53% of estimate. ○ Estimate: $27 million less the project and the geothermal ■ Around 12.3 million (of which we carry 53%) ●
High School Athletic Fields Repair and Improvements
Project: Article 2, 3 & 6 Fall Town Meeting: (THREE articles) Presentation overview on project ● Rangers on Track-Subcommittee Zoning Articles for project (2) ● of School Committee Article for cost of project ● $3.5 million ○ $500,000 target for private fund raising & ○ Identified in NEASC HS Accreditation report ● some budget funds 2014 Set out in Strategic Plan 2015 ● Project Scope: Huntress Associates Contract ● Lower Field: ● Hired Spring 2016 ○ Replace turf; use alternative fill ○ Resurface track & add straight away ○ Project Report to SC 5/24 & 6/7 2017 ● Add much needed storage ○ Turf past useful life & site not ADA ● Make bleacher ADA compliant ○ compliant. One playable field has been Replace sound system ○ outgrown. Turf is 13 yrs. Old and becoming Add landscaping ○ a safety hazard. Upper Field ● Turf surface & make game field ○ Add seating ○ Target: Fall 2018 Build retaining wall ○ ● Field Lighting (separate article to overall project Opening of repaired fields request. Not in cost of $3.5 request)
Article 7: Re-establish Facilities Revolving Account ARTICLE XX School Facilities Revolving Account (School Committee) Long standing revolving account ● accessed to cover upkeep and maintenance. To see if the Town will vote to accept the provision in Accessed account for the purposes ● G.L. c. 40, §3 that, with respect to monies received of project design for Hastings. As a from rental or lease of school buildings pursuant to result were able to utilize that section and held in a separate account in $400,000.00 compliance therewith, the balance of such monies Account must formally be ● remaining in such account at the close of a fiscal reestablished by vote at TM year shall remain in said account and may be expended for the upkeep and maintenance of any facility under the control of the school committee.
The ‘Boro 18-22 yr. Post Grad Program “Bridging Over to Right Opportunities” WPS
18-22 Special Education Program Need & Planning Community Support: ● Public Schools provide special ● Transitional planning team in ○ place education services for students Rotary Club Partnership ○ ages 3-22. Penta Marketing planning support ○ & design This educates students in their ● Groups coming forward to help ○ community. School Committee ■ recognitions will be shared Is cost effective and matches our ● after donations finalized values of community centered Boro Program will open this year and the ● store learning lab will open soon after public education for all children when planning is finalized
Project: 18-22yr old program 15 East Main Street ● ○ Lease in place Demo underway ○ ● Student Program and Learning Lab business ● TARGET OPENING: OCTOBER Fall Town Meeting: (One Article) Brief presentation update ● Warrant article to establish revolving ● account for Learning Lab No $ attached to request ○ Meetings with state legislators ○ underway
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