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WE L COME Public Forum: High-Volume Priority Use Overview - PowerPoint PPT Presentation

Aug 04, 2023 •271 likes •685 views

WE L COME Public Forum: High-Volume Priority Use Overview Agenda Introductions, announcements, objectives Community use program overview Available subsidy programs to qualifying groups How community feedback

  1. WE L COME Public Forum: High-Volume Priority Use Overview

  2. Agenda Introductions, announcements, objectives • Community use program overview • Available subsidy programs to qualifying groups • How community feedback has shaped our program • High-volume priority • Available resources • Open discussion, Q&A, community feedback • Public Forum: High-Volume Priority Use Overview

  3. Introductions Elected officials/representatives • Interagency Coordinating Board members • Community Use of Public Facilities staff • Staff from other departments/offices • Public Forum: High-Volume Priority Use Overview

  4. Announcements Restrooms • Vending machines • Time allotted for presentation and discussion • Slides will be posted on CUPF web site • Public Forum: High-Volume Priority Use Overview

  5. Objectives 1. Define high-volume use 2. Provide clarity on high-volume use processes 3. Obtain feedback on high-volume use processes Public Forum: High-Volume Priority Use Overview

  6. PROGRAM OVE RVI E W Public Forum: High-Volume Priority Use Overview

  7. Interagency Coordinating Board Impartial and independent body striving to meet the • needs of many program stakeholders Board consists of stakeholder representatives • including community member chairperson Establish, monitor, and modify policies/procedures • Promote interagency projects and collaborations • Public Forum: High-Volume Priority Use Overview

  8. Community Use of Public Facilities Implement policies/procedures established by ICB • Staffed by County employees & partner staff on loan • Manage day-to-day operations • Public Forum: High-Volume Priority Use Overview

  9. What We Do Facilitate access to public space • Administer childcare bid and placement at schools • Manage enterprise fund • Oversee operations of Silver Spring Civic Building at • Veterans Plaza and ice rink Support ICB quarterly meetings • Public Forum: High-Volume Priority Use Overview

  10. Where We Do It 17,000 facilities permitted by CUPF • Schools • Regional Centers • Fields (schools, parks, recreation sites) • Executive & Council Office Buildings • Silver Spring Civic Building • Libraries • Public Forum: High-Volume Priority Use Overview

  11. Why We Do It Provide access to space equitably and efficiently • Maximize efficient use of limited public space • Balance affordable access and cost recovery • Minimize bureaucracy and confusion • Facilitate service delivery and activities in the local • community Public Forum: High-Volume Priority Use Overview

  12. Strengths/Core Competencies Interagency leadership participation on ICB • Community involvement in policy decisions • Recognized as a national model • Nimble organization that embraces technology with • the ability to implement change quickly Stable enterprise fund—investing in future • ICB and CUPF are fully committed to our community • Public Forum: High-Volume Priority Use Overview

  13. SUBSI DY PROGRAMS Public Forum: High-Volume Priority Use Overview

  14. Community Access Program • Silver Spring Civic Building at Veterans Plaza • Fee reductions • Community Access Program Information Guide • Community Access Program Application Public Forum: High-Volume Priority Use Overview

  15. Facility Fee Assistance Program • Schools, libraries, County government office buildings • Fee waivers or reductions • Maryland non-profits providing direct services to at-risk youth and limited income individuals • Stadium fields, kitchens, equipment and extra MCPS staff are not covered Public Forum: High-Volume Priority Use Overview

  16. WE ARE L I ST E NI NG Public Forum: High-Volume Priority Use Overview

  17. We Are Listening Bundled fees  Elimination of most submission windows  Ability to view available facilities online  Request reservations with real-time data  Receive quick reservation confirmation via email  Additional payment options  Account transactions available online  Communications and public outreach staff  Public Forum: High-Volume Priority Use Overview

  18. We Are Listening (continued) How we got here TODAY and the need to address our primary topic “High-Volume Priority Use”: High-volume groups need more space and more • flexibility Smaller groups and individual residents feel as if • large/high-volume use prevents them from using facilities in their community Public Forum: High-Volume Priority Use Overview

  19. HI GH-VOL UME PRI ORI T Y Public Forum: High-Volume Priority Use Overview

  20. Priority Use in Schools Primary tenant • MSDE licensed childcare selected by MCPS • PTA meetings and activities in schools • Government administrative bodies • Other publicly supported programs • High-volume use • General public • Public Forum: High-Volume Priority Use Overview

  21. Balanced Process for High-Volume Use in Schools Sports leagues • Weekly cultural & religious education & assembly • Large events • Summer camps • Public Forum: High-Volume Priority Use Overview

  22. General Information Applicable to All High-Volume Use Facility Use License Agreement is required • Procedures subject to change; notice will be provided • Seasoned staff assigned to handle high-volume use • Level of service requires adherence by users • Groups should assign one primary representative • Public Forum: High-Volume Priority Use Overview

  23. Guidelines Applicable to All High-Volume Use Review page 109 of handout, top section, items 1 • through 8 Public Forum: High-Volume Priority Use Overview

  24. Religious/Cultural Education Definition (page 109-110 of handout) • Guidelines (page 110 of handout) • Public Forum: High-Volume Priority Use Overview

  25. Religious/Cultural Assembly Definition (center of page 110 of handout) • Guidelines (page 110-111 of handout) • Public Forum: High-Volume Priority Use Overview

  26. Sports Leagues/Clubs (outdoor) Definition (page 111 of handout) • Guidelines (page 111-112 of handout) • Public Forum: High-Volume Priority Use Overview

  27. Sports Leagues/Clubs (indoor) Definition (bottom of page 112-113 of handout) • Guidelines (page 113-114 of handout) • Public Forum: High-Volume Priority Use Overview

  28. Summer Camp Programs Definition (page 114 of handout) • Guidelines (page 114 of handout) • Public Forum: High-Volume Priority Use Overview

  29. Large Events Definition (page 116 of handout) • Exemptions (center of page 116 of handout) • Guidelines and processing (page 116-118 of • handout) Public Forum: High-Volume Priority Use Overview

  30. RE SOURCE S Public Forum: High-Volume Priority Use Overview

  31. Stay Informed eSubscription: • www.MontgomeryCountyMD.gov/GOVDELIVERY CUPF Web Site: • www.MontgomeryCountyMD.gov/CUPF Click on Resour urces es tab Public Forum: High-Volume Priority Use Overview

  32. Contact CUPF Customer Service Email: • cupf@montgomerycountymd.gov MC311 Call Center: Call all 3-1-1 • (240-777-0311 if outside Montgomery County) Direct Assistance: 240-777-2725 725 • Public Forum: High-Volume Priority Use Overview

  33. Tell Us How We’re Doing Your feedback is important: One-question survey for each reservation • Large event survey at the completion of each event • Safe and Secure Schools survey on our homepage • Detailed survey twice annually, coming soon • Public Forum: High-Volume Priority Use Overview

  34. DI AL OGUE Open Discussion | Questions & Answers | Community Feedback Public Forum: High-Volume Priority Use Overview

  35. Breakout Group – Cultural Schools Staff: • Kathy Crabtree • Mike Moua Public Forum: High-Volume Priority Use Overview

  36. Breakout Group – Weekly Assembly Staff: • Nancy Petzold-Earp • Trina Green Public Forum: High-Volume Priority Use Overview

  37. Breakout Group – Sports Leagues Staff: Sara Tenenbaum • Melida Somarriba • Public Forum: High-Volume Priority Use Overview

  38. Breakout Group – Summer Camps Staff: Debbie Daymude • Lucie Lancaster • Public Forum: High-Volume Priority Use Overview

  39. Breakout Group – Large Events Staff: Carrie King • Cathy Bowles • Public Forum: High-Volume Priority Use Overview

  40. Breakout Group – Subsidy Programs Staff: • Liz Habermann • Kareem Davis Public Forum: High-Volume Priority Use Overview

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