WASHINGTON COUNTY Budget Committee Meeting April 23, 2013 Agenda - PowerPoint PPT Presentation

WASHINGTON COUNTY Budget Committee Meeting April 23, 2013

Agenda • Introductions • Facilities Capital Projects • Information Technology Services Projects • Legislative & Economic Updates • General Fund Update • Meeting Schedule

Facilities Capital Projects • Overview • Project Priority Matrix • Funding Sources • Replacement Projects • Capital Projects/Other Initiatives

Facilities Project Priorities (Matrix) • Life/Safety • Security • Environmental Remediation • Operational Necessity • Energy Efficiency/Sustainability • Damage Repair Other Factors: Type of resources, their availability, and timing

Facilities Capital Project Categories Type of Service Funding Source Org. Unit • Maintenance/Repair Cost Plan 100-3535 • Equipment Replacement Cost Plan 232-3555 • Capital Projects Special/General 356-3580

Replacement Projects Facilities Equipment

Facilities Capital Projects/Initiatives (Subject to change)

Information Technology Services (ITS) Projects • Standard Client Configurations • Network Infrastructure • Major Business Applications • Web-based Resources • Voice Network Initiative • Security Compliance • Foundation for Innovation

Standard Client Configurations Challenge: Solution: • Support for existing • Deploy new software software products with extended support ends by 2014 to 2020 • Reaching end of • Continue to target desktop and laptop hardware extended hardware service life service life with new for 25% of users equipment Budget Impact: – FY 2013-14 $884,000 – FY 2014-15 $375,000

Network Infrastructure Solution: Challenge: Refresh and expand • Storage and general network resources reflecting issues • Storage area network relating to technology age, • Backup environment performance, capacity and • Core network switching support • WiFi coverage for access to • County WiFi network core network resources available in some County facilities, while mobility demand increases Budget Impact: – FY 2013-14 $787,320 – FY 2014-15 $540,000

Major Business Applications Challenge: Solution: • Major enterprise • Multi-year projects applications at end of with critical service life participation among department staff, • Software platforms consultants and ITS becoming obsolete • Major upgrade to • Hardware aging and financial system insufficient to sustain (WISARD) • Replace tax system

Major Business Applications Budget Impact: $6.9 million over five years Including : • Tax system replacement $3.7 million • Financial system upgrade and budget module system replacement $1.2 million • Permitting System $1.3 million

Web-based Resources Solution: Challenge: • Sustained levels of high • Major upgrade of County utilization of County- web infrastructure underway hosted web resources and – 64-bit architecture e-Government concepts – Advanced version of • Limited capacity to expand authoring tools on current platforms – Industry-leading search • Early-generation technology technology limiting • Multi-phased projects potential of content engaging department features content owners, consultants and ITS analysts Budget Impact: – FY 2013-14 $120,400 – FY 2014-15 $125,000

Voice Network Initiative Challenge: Solution: • Legacy voice network • Refresh underway continuing to provide through multi-year critical voice services at project late stage of service life – Voice Over IP (VOIP) • Legacy environment sustains separation – Convergence of voice and data between voice and networks data networks Budget Impact: FY 2013-14 to FY 2014-15 $1.7 to $2.25 million

Security/Compliance Solution: Challenge: • Security • Critical layers of – Desktop security security and suite compliance – Firewalls infrastructure – Intruder approaching end detection/intruder of service and protection systems support life • Compliance – Email archiving replacement – Expand electronic retention solutions Budget Impact: – FY 2013-14 $275,000 – FY 2014-15 $100,000

Foundation for Innovation • Mobility – Mobile Device Management (MDM) – Bring Your Own Device (BYOD) • Expanded access – Wireless – Content access for non-PC mobile devices • Cloud computing integration

Legislative Updates • PERS Reform Senate Bill 822 • Gain Share

Economic Updates • Unemployment – 7.1% February 2013 7.3% February 2012 8.3% February 2011 9.3% February 2010 8.6% February 2009 4.4% February 2008 • Home values – 8.3% increase over last 12 months • Building permits – 1,134 filed in February The region has not seen more than 1,000 filed in a single month since the summer of 2007 .

GF Ending Fund Balance Actual and projected ending General Fund balance as a percentage of net revenues

Meeting Schedule Upcoming meetings: • Tuesday, May 14, 2013, at the Law Enforcement Center Training Rooms from 11:30 a.m. – 1:30 p.m. – Election of officers – Receive proposed budget • General Fund • MSTIP Projects • Overview of service district budgets • URMD • North Bethany CSDR • ESPD

Meeting Schedule Upcoming meetings: • Thursday, May 23, 2013, at 8:30 a.m. in the Shirley Huffman Auditorium of the Charles D. Cameron Public Services Building – Public hearing to approve proposed budget – Service district budgets: • ESPD • URMD • SDL • North Bethany CSDR – Time certain, 10:30 a.m., to hear public testimony – Total County budget

Meeting Schedule Upcoming meetings: • Tuesday, June 24, 2013, regularly scheduled Board of Commissioners meeting in the Shirley Huffman Auditorium of the Charles D. Cameron Public Services Building beginning at 6:30 p.m. – Public hearing – Board considers adoption of FY 2013-14 approved budget – Board considers adjustments to FY 2012-13 budget – Board considers adjustments to FY 2013-14 budget

Questions?