OVC Fiscal Year (FY) 2019 Discretionary Training and Technical Assistance Program for Victims of Crime Act (VOCA) Victim Assistance Grantees June 17, 2019 The webinar will begin shortly.
Important Information for Today’s Webinar • Locate WebEx Features mouse over/hover on bottom center of your screen to see the Chat, Q&A, and Media Viewer icons. • Live-captioning is available for the deaf or hard of hearing. Please click on the “Media Viewer” to log in. • Difficulty hearing via your computer? Click on “Communicate” at the top left, and then “Audio Connection” to adjust the speakers. Still can’t hear? Dial -in using the information located in the meeting invite. • Need technical assistance? Please use the Chat Box and send your issue to the Host. • Questions about the presentation? Submit questions at any time by using the Q&A box and selecting all panelists. Questions will be answered at the end of the presentation. A recording of the webinar will be made available at www.ovc.gov/grants/webinars.html.
Presenter Brian E. Sass-Hurst Grants Management Specialist Office for Victims of Crime
Agenda • OVC Mission • Purpose/Background • Eligibility • Goal and Objectives • Award Information - Grant Agreement • Critical Application Elements • How To Apply Note : Have a copy of the solicitation • Q & A available to follow along and make notes.
OVC Mission Statement OVC is committed to enhancing the Nation’s capacity to assist crime victims and to providing leadership in changing policies and practices to promote justice and healing for all victims of crime.
Purpose (Pg. 4) 2019 Discretionary Training and Technical Assistance Program for VOCA Victim Assistance Grantees • To provide training and technical assistance to VOCA Victim Assistance service providers and others who work with victims of crime. • By supporting victim service providers, OVC expects to improve outcomes for victims of crime.
Purpose/Background (Pg. 1) • This project furthers the Department’s mission by providing resources to VOCA Victim Assistance grantees who will be able to support the training and technical assistance needs of victim service providers in their states. • Similar funds were awarded in FY 2015 on a noncompetitive formula basis to VOCA Victim Assistance recipients. • For FY 2019, grant funds will be awarded on a competitive basis to ensure obligated grant dollars are used effectively.
Eligibility (Pg. 1) • Eligible applicants are limited to state 1 administering agencies for the VOCA Victim Assistance Program Formula Grants, authorized by 34 U.S.C. § 20103(a) and (b). • OVC welcomes applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). • All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee. 1 The term “state" includes the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, and any other territory or possession of the United States. 34 U.S.C. § 20103(d)(1)
Goal (Pg. 4) To provide training and technical assistance to VOCA Victim Assistance service providers and other who work with crime victims.
Objectives (Pgs. 4-5) • Conduct a comprehensive statewide training needs assessment, or review and update a recently completed comprehensive statewide training needs assessment in consultation with key stakeholders; • Develop and submit a strategic plan for training state victim assistance service providers and others who work with crime victims; • Implement a system for receiving, tracking, and responding to requests for training and technical assistance, including an evaluation process that allows OVC to assess user satisfaction of services; and • Provide training and technical assistance, either directly or via subawards, to victim assistance service providers and other organizations that work with crime victims.
Federal Award Information (Pgs. 5-6) • Up to 10 awards. • Award amounts of up to $600,000 each – Award amounts near $600,000 are reserved for heavily populated states. – Average award will be closer to $400,000. • Estimated total amount awarded of up to $4 million. • The anticipated period of performance for these grants will be from the award date through September 30, 2022. • All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.
Type of Award (Pg. 6) • Grant: • Legal instrument of financial assistance • Awarding agency maintains an oversight and monitoring role • Without substantial involvement with awarding agency
Part 200 Uniform Requirements (Pg. 6) General information about Part 200 Uniform Requirements that apply to the award recipient and any subrecipients/subawards. Applicants may also review DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm
Critical Application Elements (Pg. 9) • Program Narrative* (Pgs. 10-12) including: • Description of the Issue, • Project Design and Implementation, • Capabilities and Competencies, and • Plan for Collecting Data Required for Performance Measures (Pgs. 11-12, and Appendix A) • Budget Detail Worksheet and Budget Narrative* (Pg. 12) *Without these critical documents, the award will not proceed to peer review. (See page 9.) A breakdown for the scoring during the review can be found on pages 24-25 .
Program Narrative Format (Pg. 10) • Double-spaced, using a standard 12-point font (Times New Roman preferred) • 1-inch margins • Not exceed 20 pages • Pages should be numbered If the Program Narrative fails to comply with these length-related restrictions, OVC may consider such noncompliance in peer review and in final award decisions.
Budget Detail Worksheet (Pg. 12) • Use the DOJ standard form; Excel and PDF versions online. • Combines budget detail and budget narrative into one single document. – All budgeted expenses should be referenced in the Program Narrative. • Personnel costs should relate to the key personnel for the project. • The budget should include adequate funding to fully implement the project, broken out by year, reflecting 36 months. • The budget narrative should be mathematically sound and correspond with information in the Budget Detail Worksheet.
Data Collection • Award recipients will be required to provide the relevant data by submitting semiannual performance reports through the Grants Management System (GMS) • Applicants should examine the key performance measures and required reporting data in Appendix A.
Applications also MUST Include (Pg. 33) More that must be included in the application submission: • Disclosure of Lobbying Activities (SF-LLL) – Pg. 17 • Application for Federal Assistance (SF-424) – Pg. 9 • Disclosure of Pending Applications – Pg. 17 • Project Abstract – Pg. 10 • Disclosure and Justification – DOJ High Risk • Time-Task Plan – Pg. 10 Grantees – Pg. 18 • Resumes and Job Descriptions – Pg. 11 • Research and Evaluation Independence and • Information on Proposed Subawards and/or Integrity – Pg. 18 Proposed Procurement Contracts – Pg. 13 • Logic Model – Pg. 20 • Indirect Cost Rate Agreement – Pg. 15 • Request and Justification for Employee • Financial Management and System of Controls Compensation; Waiver – Pg. 7 Questionnaire – Pg. 16
How to Apply (Pg. 20) • Applicants must register in, and submit applications through, Grants.gov • Submit application at least 72 hours prior to the application due date • Call the Grants.gov Customer Support Hotline at 800 – 518 – 4726 or 606 – 545 – 5035 (24/7) for technical difficulties • Applications Are Due: July 18, 2019 by 11:59 p.m. ET
How to Apply (cont.) (Pgs. 22-23) IMPORTANT SAM.gov ALERT • If you are a new entity registering in the System for Award Management (SAM) or an existing entity that needs to update or renew your SAM registration , you must submit an original, signed notarized letter appointing the authorized Entity Administrator within thirty (30) days of the registration activation. Notarized letters must be submitted via U.S. Postal Service Mail. Read the Alert at https://www.sam.gov to learn more about what is required in the notarized letter, and read the Frequently Asked Questions (FAQs) at https://www.gsa.gov/samupdate to learn more about this process change.
Submission Deadline (Pg.1) 11:59 p.m. ET July 18, 2019
Technical Problems/Request for Late Submission (Pg. 24) The following conditions generally are insufficient to justify late submissions: • Failure to register in SAM or Grants.gov in sufficient time (SAM registration and renewal can take as long as 10 business days to complete. The information transfer from SAM to Grants.gov can take up to 48 hours.) • Failure to follow Grants.gov instructions on how to register and apply as posted on its website. • Failure to follow each instruction in the OJP solicitation. • Technical issues with the applicant’s computer or information technology environment, such as issues with firewalls or browser incompatibility.
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