Slide 1 USDA Civil Rights Requirements and Child Nutrition Programs. This training presentation is developed and provided USDA Civil Rights and by the Oregon Department of Education. Child Nutrition Programs This session is a review of the USDA Civil Rights requirements for Child Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs Nutrition Programs. All Sponsors of Child Nutrition Programs, including the Child & Adult Care Food Program, National School Lunch Program, School Breakfast Program, Summer Food Service Program, Special Milk Program, and USDA Foods must comply with the Federal Civil Rights program as part of their agreement with the Oregon Department of Education. Slide 2 Civil Rights Requirements are intended USDA Civil Rights to ensure benefits of Child Nutrition Benefits of Child Nutrition Programs Programs are made available to all are made available to all eligible eligible participants in an non- participants in a non-discriminatory manner discriminatory manner. All sponsors must implement Civil Rights requirements All sponsors receiving Federal monies must implement the Civil Rights Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs requirements to be eligible for the program.
Slide 3 “Discrimination is defined as different Discrimination is… treatment to people which makes a distinction of one person or a group of • Different treatment persons from others; either • Makes distinction from others intentionally, by neglect or by the • Either intentionally, by neglect or actions or lack of actions based on the by the actions or lack of actions protected classes.” • Based on the protected classes Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs Slide 4 The Federal government, including Six Protected Classes USDA, has the following protected classes: Race, Color, National Origin, • Race • Sex Sex, Age, and Disability. • Color • Age • National Origin • Disability Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs Slide 5 Discrimination can be easily Discrimination Occurs remembered by thinking of “The 4 D’s”. Discrimination is when an individual or The 4 … when an individual or group of individuals are: group of individuals are: “D”s Delayed benefits or services Delayed receiving benefits or services Denied benefits or services that others receive Treated Differently than others to their disadvantage Denied benefits or services that others Given Disparate Treatment receive Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs Treated Differently than others to their disadvantage, or Given Disparate Treatment – something which does not seem discriminatory, but has a discriminatory impact in practice.
Slide 6 Any participant or potential participant Submitting Civil Rights may submit a civil rights complaint of Complaint unequal treatment verbally, in writing • Verbally or may be observed. • In Writing • Observed Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs Slide 7 Complainants may choose to directly Where are Complaints contact USDA with their complaint, Sent? contact Oregon Department of • USDA directly; or Education Child Nutrition Program with • ODE CNP directly; or their complaint, or they may notify the • Notify the sponsor of their complaint sponsor of their complaint. The sponsor If a Sponsor receives a discrimination complaint must forward all discrimination regarding Child Nutrition Program must forward to ODE CNP within 3 working days complaints received regarding Child Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs Nutrition Programs to the Oregon Department of Education Child Nutrition Programs office within 3 working days
Slide 8 A complaint can be filed within 180 How Long to File a days of the alleged discriminatory Complaint? action. File a complaint within 180 days of the alleged discriminatory action Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs Slide 9 All Sponsors must develop a written Complaint Procedure Plan Civil Rights Complaint Procedure and implement this procedure. Sponsors Sponsors are required to Develop may adopt Oregon Department of and Implement a written procedure to handle any Education’s prototype procedure, discrimination complaint that may located on the Oregon Department of be received Education Child Nutrition website. If sponsors choose this option, be sure to Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs put your sponsor’s name at the top of the procedure, and then train all staff on this procedure. Slide 10 The Civil Rights Complaint Procedure is Civil Rights Complaint as follows: a civil rights Complaint is Procedure received by the Sponsor, either Verbally 1. Civil Rights Complaint Received by or in writing. Next, the sponsor logs Sponsor 2. Civil Rights Complaint Documented in the complaint in the Civil Rights Civil Rights Complaint Log 3. Civil Rights Complaint form completed Complaint Log. Additionally, the If the Civil Rights complaint form is returned to Sponsor gives Complainant the Civil Sponsor, Sponsor forwards complaint form to ODE CNP within 3 working days Rights Complaint Form OR the Sponsor Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs assists the Complainant to complete the Civil Rights Complaint Form, if needed. If the complainant returns the Civil Rights complaint form to Sponsor, the Sponsor must forward the Civil Rights complaint form to Oregon Department
of Education Child Nutrition Program within 3 working days. Slide 11 Civil Rights Complaint Forms must be Civil Rights readily available at all sites – including Complaint Form the main office if it is not a serving site. • Civil Rights Complaint Form readily available at all sites The Sponsor must make every attempt • Sponsor must make every attempt to help the complainant complete the to help complainant. Reasonable Civil Rights Complaint Form accommodation for complainant with disability Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs Slide 12 All discrimination complaints Civil Rights Complaint Log must be documented in the Civil Log must be dated and Rights Complaint Log kept for 3 years + current year, even if no complaints The Civil Rights Complaint Log must be have been received dated and kept for 3 years + current year, even if no complaints have been received. At the end of the fiscal year Oregon Department of Education – Child Nutrition Programs Oregon Department of Education – Child Nutrition Programs please write across the log “No complaints received” if no complaints were received that year.
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