OVC FY 2019 Vicarious Trauma Response Initiative: National Scope Training and Technical Assistance
Presenter Bethany Case Victim Justice Program Specialist, Youth Office for Victims of Crime
Outline of Webinar Presentation 1. Mission of DOJ and OVC 2. Scope of this program 3. Walkthrough of the solicitation Helpful hint: Have a copy with you to follow along and reference!!! 4. Questions and Answers
U.S. Department of Justice (p. 1) This program furthers the Department’s mission by improving public safety and supporting crime victims, victim service providers, first responders, and local communities in the wake of crime.
OVC Mission Statement (p.4) OVC is committed to enhancing the Nation’s capacity to assist crime victims and to providing leadership in changing policies and practices to promote justice and healing for all victims of crime.
Scope of this Program • National in scope • Training and Technical Assistance (TTA) • Multidisciplinary — those who support crime victims • Partner and tailor support to community implementation sites • Eye on sustainability, adaptation, replication
Walkthrough of the solicitation GET OUT YOUR COPY OF THE SOLICITATION!
Overview (p. 4) • To improve public safety; support local communities; strengthen responses to crime victims; and support victim service providers, first responders, and other allied professionals and volunteers. • “Other allied professionals” is a term that refers to all others who work to support crime victims including, but not limited to: community-based volunteers; faith-based providers; interpreters and translators; health providers; prosecutors, judges, and court staff; school personnel; crime scene investigators and medical examiners. The allied professionals that respond to and support crime victims may be different in each community depending on the area’s population, needs, and resources .
Overview (p. 4) • Develop and provide training and technical assistance for the highly collaborative and multifaceted strategy outlined in this solicitation. • Recipient will integrate and apply perspectives from a variety of disciplines, organizations, experts, and local communities to buffer and mitigate the impact of vicarious trauma.
Project-Specific Information (p. 4-5) • Approach must invest time and resources in communities and alongside local providers. Must be accessible, tailored, and integrated. • Help victim-serving agencies and their communities grow and sustain proactive comprehensive responses to vicarious trauma — in a way that works for them and develops models that other communities could adapt.
Project-Specific Information (p. 4-5) • Build upon existing evidence-based resources and expertise (at the national, regional, tribal, state, and local levels), • Weave these resources together with in- depth and tailored technical assistance, based on the unique needs and resources in a particular community, and • Provide free and accessible support and technical assistance that results in a robust established and sustained response to vicarious trauma in at least 10 to 15 community implementation sites (including American Indian/Alaska Native communities).
Eligibility (p. 1) • Nonprofit and for-profit organizations (including tribal nonprofit and for-profit organizations), • Faith- and community-based organizations, • Institutions of higher education (including tribal institutions of higher education), • Public agencies, state agencies, and federally recognized Indian tribal governments. • OVC welcomes applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).
Eligibility (p. 1) • Applicant(s) must demonstrate: – Subject-matter expertise and experience addressing vicarious trauma in the context described in this solicitation; – Proven record of collaborating with a range of partners to successfully execute complex projects; – Experience and capacity necessary to lead and manage a national-scope training and technical assistance (TTA) initiative; – Skills and resources necessary to meet all federal grants management requirements described in this solicitation. – All recipients and subrecipients (including any for- profit organization) must forgo any profit or management fee.
Goal (p. 5) The overall goal of this project is to successfully establish and execute national-scope and community-based approaches that buffer and mitigate the negative effects of vicarious trauma.
Objectives, Activities, Deliverables (p. 5-7) • Solicitation outlines 5 objectives to accomplish the goal along with corresponding activities and deliverables. • At a minimum applicants must describe their plan to meet (or exceed) all objectives described in the solicitation.
Objectives (p. 6-7) 1) Activate diverse stakeholders, who are experts in and committed to addressing vicarious trauma, at the national, regional, tribal, state, and local levels and reflects the cross-section of end users; 2) Identify and formally partner with community implementation sites to deliver tailored technical assistance to increase their capacity to address vicarious trauma caused by crime victimization; 3) Provide comprehensive support to the local communities selected; 4) Employ an effective feedback loop process to generate lessons learned, adjust approaches, and memorialize critical discoveries about what works and does not work for local communities; and 5) Share milestones and findings to advance knowledge and practice.
Federal Award Information – Grant Agreement (Pg. 9) • OVC expects to make 1 award. • Award amount may be up to $3 million. • The anticipated period of performance for this grant will be October 1, 2019, through September 30, 2022.
Grant vs. Cooperative Agreement • Grant: • Legal instrument of financial assistance • Awarding agency maintains an oversight and monitoring role • Without substantial involvement with awarding agency • Cooperative Agreement: • Substantial involvement between awarding agency and recipient during the performance period • Awarding agency closely participates in the performance of the program This award will be made as a Cooperative Agreement . See pages 8-9, 29-30.
Critical Application Elements • Project Abstract* (Pg. 13) • Program Narrative* (Pgs. 13-11) including: • Description of the Issue 10 percent • Project Design and Implementation 35 percent • Capabilities and Competencies 25 percent • Plan for Collecting Data Required for Performance Measures 5 percent • Budget Detail Worksheet* (Pg. 12) 15 percent • Letters of Support from Project Partners* (Pgs. 11) 10 percent *Without these critical documents, the award will not proceed to peer review. (See page 12.) A breakdown for the scoring during the review can be found on page 26-27 .
Program Narrative Format (Pg.13) • Double-spaced, using a standard 12-point font (Times New Roman preferred) • No less than 1-inch margins • Not exceed 25 pages • Pages should be numbered If the Program Narrative fails to comply with these length- related restrictions, OVC may consider such noncompliance in peer review and in final award decisions.
Budget Detail Worksheet (Pg.15-16) • Use the DOJ standard form-Excel and PDF versions online. • Combines budget detail and budget narrative into one single document. • Personnel costs should relate to the key personnel for the project. • The budget should include adequate funding to fully implement the project, broken out by year, reflecting 36 months. • The budget should be mathematically sound and correspond with information described in the program narrative and aligned with the project design.
Data Collection (p. 14) • Grantees are required to track and submit regular performance data. • Submit quarterly performance data through OVC’s online Performance Measurement Tool. • Review the applicable measures. • Describe plan to collect and report this data.
Other Elements • SF-424 – Pg. 12 • Information about proposed subawards/procurement contracts – Pg. 16 • Indirect Cost Rate Agreement (if applicable) – Pg. 18 • Financial Management Questionnaire – Pg. 19 • Disclosure of Lobbying Activities – Pg. 19 • Disclosure of Pending Applications – Pg. 20 • Disclosure of Process Related to Executive Compensation – Pg. 21
Attachment Tips OVC strongly recommends that applicants use descriptive names when labeling attachments. Good Examples: Bad Examples: File Name: File 4: Budget Detailed Worksheet File Name: Budget File Name: File 6: Information on Proposed Subawards. File Name: File 4
How to Apply (Pg. 22) • Applicants must register in, and submit applications through, Grants.gov • Submit application at least 72 hours prior to the application due date • Call the Grants.gov Customer Support Hotline at 800 – 518 – 4726 or 606 – 545 – 5035 (24/7) for technical difficulties
Submission Deadline (Pg.1) June 4, 2019 11:59 p.m. ET
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