Tier I Meetings: 1. Learn How to Build a Successful RTI 2 -B - PDF document

6/16/17 Ou Outcomes of Presentation Tier I Meetings: 1. Learn How to Build a Successful RTI 2 -B Leadership Team Meeting Let’s Get Organized! 2. Discover Tools to Help Your RTI 2 -B Leadership Team Meeting 2017 RTI 2 -B Summer Summit 3. Understand TIPS Problem-Solving Model Ac Acknowledgements • Rob Horner, Anne Todd, Steve Newton – University of Oregon • Bob Algozzine, Kate Algozzine, Dale Cusumano, and Angela Preston – UNC at Charlotte • The PBIS Team Handbook -Beth Baker & Char Ryan Tired of hearing this? RTI 2 -B School Leadership Team Who is taking notes? Who is running this meeting? Representation Student Administrator from all stakeholders Leadership I didn’t know we were meeting today... General Education Teachers (different grade levels) Special Education Teachers Related Arts Teachers What is this Where are we Specialists meeting about? meeting today? What School Counselors time? School Psychologists Parent/Community Representation 1

6/16/17 Building a Successful RTI 2 -B RTI 2 -B School Leadership Team: Leadership Team Meeting Operating Procedures 1. Develop Norms and Decision Making Procedures Team Actions Meeting Materials 2. Establish Team Roles and Responsibilities & Expectations & Outcomes 3. Schedule regular meetings Meet on monthly basis Agenda 4. Establish a meeting agenda 5. Effectivity facilitate meetings Review and analyze data Action Plan 6. Use data-based problem solving at each meeting Provide information and Data summaries, team meeting 7. Develop an action plan and meeting summary meeting summaries to staff minutes shared 8. Evaluate team meetings and functioning Respond to staff input Suggestion box, online surveys 9. Follow-up and next steps 10. Celebrate and Share Successes Building a Successful RTI 2 -B 1. Team Norms Decision Making Leadership Team Meeting Examples Examples 1. Develop Norms and Decision Making Procedures • Start on time, end on time • Full consensus (everyone 2. Establish Team Roles and Responsibilities agrees wholeheartedly) • Listen to understand, not 3. Schedule regular meetings reply • Working consensus Meeting 4. Establish a meeting agenda (everyone agrees but some • Use the team meeting Foundations members may have 5. Effectivity facilitate meetings process reservations) 6. Use data-based problem solving at each meeting • Assume best intentions • Majority vote 7. Develop an action plan and meeting summary • Actively participate • Fist-to-five consensus 8. Evaluate team meetings and functioning • It’s ok to disagree 9. Follow-up and next steps • Be open to new ideas 10. Celebrate and Share Successes 2. Team Roles & Responsibilities 3. Schedule 4. Establish Regular Meetings Agenda • At least monthly (new • Create a standing agenda teams may need to meet • Share with team at least 24 biweekly) hours in advance • Schedule all meetings at • Stick to agenda (start and beginning of year end on time) • Stick with consistent day of • Display agenda/meeting week and time minutes for all to see • Make it a priority and take • Start with celebrations attendance • Talk about data in first five minutes of meetings 2

6/16/17 Team Meeting Foundations Form Team Meeting Foundations Form Example Building a Successful RTI 2 -B Example Meeting Leadership Team Meeting 1. Develop Norms and Decision Making Procedures 2. Establish Team Roles and Responsibilities 3. Schedule regular meetings Note Taker Team Lead 4. Establish a meeting agenda School Counselor Principal 5. Effectivity facilitate meetings Parent Rep 6. Use data-based problem solving at each meeting Communicator 7. Develop an action plan and meeting summary Data Analyst 8. Evaluate team meetings and functioning Team Norms & Roles 9. Follow-up and next steps Not pictured = Meeting 10. Celebrate and Share Successes Minutes projected on screen 5. Facilitating 5. Facilitating Meetings Meetings -Before -Before -During -During -After -After Who is Who is responsible responsible for each for each task? task? 3

6/16/17 6. Data in Tier I 7. Action Plan & Building a Successful RTI 2 -B Summary Meetings Leadership Team Meeting 1. Develop Norms and Decision Making Procedures • Tiered Fidelity Inventory • Document decisions 2. Establish Team Roles and Responsibilities v2.1 completed 3. Schedule regular meetings • Office Discipline Referrals • Document action steps 4. Establish a meeting agenda including: • SRSS-IE 5. Effectivity facilitate meetings • What • PIRS 6. Use data-based problem solving at each meeting • Who • Attendance 7. Develop an action plan and meeting summary • By When 8. Evaluate team meetings and functioning Make it a goal to talk about data within the first 5 9. Follow-up and next steps minutes of every meeting. 10. Celebrate and Share Successes 8. Evaluate Team Meetings TIPS • Check-in with team about meetings • Are they an efficient use of time? • Are tasks being completed? • Be open to making adaptations Team-Initiated 9. Follow-up and Next Steps • Review and summarize decisions made at end of Problem Solving meeting • Include next steps, assignments, and future meetings 10. Celebrate and Share Successes • Document and share with staff, families, school board, community What is TIPS? The goal of TIPS is to ensure that meetings have Framework for problem solving that has been What? Predictability , Participation , operationalized into a set of practical procedures Accountability , and Communication . To be used during meetings of school-based When? problem solving teams Focuses on data-based decision making to How? improve student outcomes PBIS.org 4

6/16/17 Critical Features of TIPS Critical Features of TIPS Meeting Foundations Meeting Foundations • Meeting schedule is • Document meeting created foundations • Members attend meetings • Guide meetings through Effective teams • Projected agenda is problem-solving steps Effective teams document establish reviewed/followed • Record decisions made Meeting Minutes Meeting Minutes critical features of their effective foundations • Team roles defined and during the meeting meetings for their meetings assigned • Previous problems are • Solutions identified by reviewed with data team can be approved for - Fidelity Problem Solving Problem Solving implementation - Outcome data Process Process Critical Features of TIPS Meeting Foundations Ongoing use of data to inform decision-making Meeting Minutes about each problem solving process Problem Solving Process Meeting Minutes: Critical Elements District Logo School Name The purpose is to guide the meeting and record critical decisions. Meeting Info • Me Meeting Demographics • Solutions with Plans Agenda Items • Evaluation Data • Logistics of current and next meeting • Gen Gener eral Task sks Systems Overview • Attendance • What, Who, and By When • Roles • Ev Evaluation of Meeting • Ov Over erall System ems Update • Meeting Efficient • Big picture view of • Strategies implemented with practices/curriculum fidelity implemented • Are we making positive Problem Solving Process • Pr Problem Solving with Action changes in students lives? Plans and Evaluation Pl on • Problem precision elements • Goals 5

6/16/17 Problem Solving with Action Plans and Evaluation Problem Solving Process Organizational/Housekeeping Task List 1. Previously Defined Precise Problem Statements 2. Current Precise Problem Statements How did we do? Problem Solving with Action Plans Precise Problem Statements and Evaluation Primary Precise What? When? The hallway has In the month of April Who? Where? been crazy lately. there has been 34 ODRs in the 2 nd grade How? Why? hallway for physical aggression in order to Precision Elements obtain peer attention. Example Problem Solving with Action Plans and Evaluation 6

6/16/17 Before Meeting During Meeting Mark members who are present X X X with an “X” in the box X X X Monitor Keep track of Data Analyst is responsible Facilitator is responsible Minute Taker sends upcoming data items for next for sending Precise for sending agenda to team at least 24 windows meeting here Problem statements items items to Minute Taker hours in advance to Minute Taker (New Precise Problem Statement) (Previously Defined Precise Problem Statement) Before Meeting During Meeting During Meeting Next Meeting Precise problem statement from Evaluate outcomes at next Evaluating- did it work? New precise problem statement previous meeting meeting Example Walkthrough During Meeting Include Who and By When? After Meeting Minute Taker sends to team Everyone votes (thumbs Communicator shares finished notes no later than up, down, to the side) updates with staff 24 hours after meeting 7