TERMS OF REFERENCE ENGAGEMENT OF A SERVICE PROVIDER FOR THE PRODUCTION OF THE PDIC AUDIO VISUAL PRESENTATIONS I. Background To celebrate PDIC’s 50 th anniversary, the Anniversary Committee proposed to produce an audio-visual presentation (AVP) on PDIC to chronicle its 50 years of public service. The AVP will not only help highlight PDIC’s role as a safety net player in the banking system, but will also feature the major challenges faced during the period and how they were surmounted in the process. The AVP shall also be presented in time for the PDIC’s hosting of the International Conference on Deposit Insurance to be held on June 20, 2013. II. Objectives The AVP aims to: 1. Provide a summary documentation of PDIC’s 50 years of history; 2. Present a basic information material on who PDIC is, what it has done, what it is currently doing, and what lies ahead; 3. For the viewing public, help build confidence in the deposit insurance system; and 4. For the viewing employees, re-invigorate and inspire to keep the commitment to serve. III. Qualification Requirements 1. Should be a reputable communications and/or advertising firm which has been in operation for at least three (3) years. 2. Should be registered online with the Philippine Government Electronic Procurement System as a legitimate service provider for government requirements. Page 1 of 3
3. Should provide full service in terms of, but not limited to equipment, standards and capabilities from pre-production, production, post- production. Service provider must issue an accompanying certification on the list of equipment it has for pre-production, production, and post-production and the services it provides. 4. Must have produced at least three (3) AVP projects for other firms or similar AVP projects as being required by PDIC. The said projects must have high definition standard and premium quality – each with a contract value equivalent to at least P300,000 per project or higher. 5. Should submit three (3) samples of AVPs or television commercials (TVCs) previously produced along with their proposal/bid. IV. Creative and Technical Proposal / Requirements a. Research/Interviews b. Treatment and Storyboard proposals c. Script for Audio-Visual Presentations and/or editing d. Video/photo/image archival research e. Shooting f. Location shoots when required g. Casting Talents, Voice-over talents h. Video and still photo restoration and digital enhancement i. Post-production: editing, special effects rendering/graphics, AV dubbing, musical scoring, English subtitling, etc. j. Deliverables 1. Long version AVP: 7 - 10 minutes; 5 Master DVD copies; and a soft copy each in .avi and .mov file formats; 2. Short version AVP: 3 – 5 minutes; 5 Master DVD copies and a soft copy each in .avi and .mov file formats; and 3. Unedited raw footages (videos, images, audio)/unedited. V. Budget P300,000.00 (Inclusive of out-of-pocket expenses) VI. Penalties 1/10 of 1% of the contract price per day against delay of output Page 2 of 3
VII. Tasks, Deliverables and Duration Scope of Tasks Deliverables Duration Work Endorsement to BAC TOR endorsed to BAC Week 2, March Budget certification Comptrollership Group Week 3, issues certificate March Posting in PhilGEPS Invitation to Bid posted Weeks 2-3, Procurement on PhilGEPS website March Submission of Quotes Week 4, quotes/Bidding submitted/Successful March Bidding Awarding to Notice of Award issued Week 4, production house March Turnover of materials Materials submitted to Week 1, to service provider service provider April Submission of Service provider concept proposal for submitted proposal for Week 1, treatment and treatment and Pre- April corresponding corresponding Production storyboards storyboards Script writing and Script written and editing, casting, edited, revised and Weeks 2-3, revisions and final approved April approval Production of AVP AVP Produced Weeks 3 – 4, Production April Initial AVP AVP presented Week 1, presentation May Revisions by PDIC PDIC submitted Week 2, comments/revisions May Submission of revised AVP Week 3, Post- AVP for approval submitted/approved May Production Revisions by PDIC (if PDIC submitted Week 4, any) comments/revisions (if May any) Delivery of CDs and CDs delivered to PDIC Week 4, soft file copies to May PDIC Page 3 of 3
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