Superintendent’s Proposed FY 2015 Budget Moving Forward in Preparing Students for the 21 st Century Dr. Alvin L. Crawley, Interim Superintendent www.acps.k12.va.us
School Division Focus • Student achievement • Safe and supportive learning environments • Good physical and mental well-being • Efficient use of resources • Buildings conducive to learning • Evidence-based decision making and accountability www.acps.k12.va.us 2
A Diverse Community TOTAL STUDENT POPULATION: 13,623 Hispanic 33.03% Black 31.84% White 27.57% Asian 4.49% Native American 0.49% Native Hawaiian/Pacific Islander 0.32% Multi-racial 2.28% www.acps.k12.va.us www.acps.k12.va.us 3 Federally Reported Data as of 9/30/13
A Diverse Community Special Education 11.6% Talented & Gifted 12.3% Free/Reduced Priced Meals ELL 25.4% 59%* *Data as of 10/31/13 www.acps.k12.va.us www.acps.k12.va.us 4
Division Accomplishments — Students • Steady progress on SOL performance • Graduation rate increase • T.C. Williams fully accredited • ELL AMOs exceed state requirement • Two 2013 National Merit Scholars, One 2013 National Achievement Scholar • Largest number of SAT test takers in the past 10 years www.acps.k12.va.us 5 5
Division Accomplishments — Students • Varsity Football Team advances to playoffs for the first time in over 20 years • Band invited to perform at Sugar Bowl • T.C. Crew wins three medals at America's National Championship Regatta, two state championships and silver and bronze at Virginia Scholastic Rowing Championships www.acps.k12.va.us 6
Division Accomplishments — Staff • 61 National Board certified teachers • Robin Wallin, 2013 Virginia School Nurse Administrator of the Year • Virginia Larsen, 2013 Virginia School Psychologist of the Year www.acps.k12.va.us 7
Division Accomplishments — Staff • Becky Domokos-Bays, 2014 Vice President of National School Nutrition Association • Stephanie Chlebus, 2012 Presidential Award for Excellence in Mathematics and Science Teaching (announced December 2013) www.acps.k12.va.us 8
Division Accomplishments — Staff • Six publications awards from the National School Public Relations Association • Distinguished Budget Presentation Award from the Government Finance Officers Association of the United States and Canada • Meritorious Budget Award and Certificate of Excellence in Financial Reporting Award from the Association of School Business Officials International www.acps.k12.va.us 9
Essential Questions 1. What are our responsibilities, priorities and guiding principles in developing the FY 2015 budget? 2. What are the primary drivers of expenditure growth for the FY 2015 budget? 3. What are key revenue considerations and the resulting funding gap for FY 2015? 4. What program areas are impacted? www.acps.k12.va.us 10
Our Statutory Responsibility Virginia Code § 22.1-92 It shall be the duty of each division superintendent to prepare, with the approval of the school board, and submit to the governing body or bodies appropriating funds for the school division...the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. www.acps.k12.va.us 11
FY 2015 Budget Priorities Literacy and Mathematics • Special Education and English Language • Learners Targeted Intervention: Disproportionality, • Suspension, Attendance, and Dropout Rates Recruitment, Training, and Retention • Infrastructure and Capacity: Department Support, • Continuous Evaluation and Monitoring, Systems/Processes, and Facilities www.acps.k12.va.us 12
Guiding Principles Champion student achievement • Respond to enrollment increases and the changing • needs of students Maintain regulatory compliance for all programs • and services Consider the economic environment and make • judicious and prudent decisions Minimize the impact on ACPS employees while • maximizing overall efficiency www.acps.k12.va.us 13
FY 2015 Key Budget Drivers Enrollment-driven Instructional Staffing $4.2 million Mandated Benefits: Virginia Retirement System $4.7 million 11.66% to 14.50% and Short-term Disability Instructional Program Needs $1.7 million Facilities, Maintenance and Operations $2.9 million Other Infrastructure $0.3 million Total Funding Needs $13.8 million www.acps.k12.va.us 14
Student Enrollment www.acps.k12.va.us www.acps.k12.va.us 15
Free and Reduced-Price Meal Eligibility as a Percentage of School Membership October 31, 2013 William Ramsay Cora Kelly Patrick Henry Jefferson-Houston Francis C. Hammond 1 Francis C. Hammond 3 Francis C. Hammond 2 John Adams James K. Polk Samuel W. Tucker T.C. Williams T.C. Williams - Minnie Howard Mount Vernon Division Average George Washington 2 George Washington 1 Matthew Maury George Mason Charles Barrett Douglas MacArthur Lyles-Crouch 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Free Meal Reduced-Price Meal Oct. 31, Oct. 31, Oct. 31, Oct. 31, Oct. 31 2009 2010 2011 2012 2013 Division Average www.acps.k12.va.us www.acps.k12.va.us 54% 52% 56% 56% 59.6% 16
Aging Facilities www.acps.k12.va.us www.acps.k12.va.us 17
Combined Expenditures FY 2015 Change FY % Change FY 2011 FY 2012 FY 2013 FY 2014 Proposed 2014 to FY 2014 to Actual Actual Actual Final Budget Budget 2015 2015 548 Total Enrollment* 11,999 12,395 13,114 13,623 14,171 4.0% Total FTEs (all 2,180.88 2,210.48 2,194.78 2,284.91 2,317.49 32.58 1.4% funds) City Appropriation $167,886,567 $174,956,420 $179,486,405 $185,611,472 $193,035,931 $7,424,459 4.0% *Enrollment figures represent actuals for FY 2011 through FY 2014 as of September 30; FY 2015 is projected enrollment. FY 2014 FY 2015 $ Change FY % Change Combined Expenditures FY 2011 FY 2012 FY 2013 Final Proposed 2014 to FY 2014 to Budget Actual Actual Actual Budget* Budget* 2015 2015 Operating $193,737,595 $204,930,536 $215,330,930 $227,334,182 $234,947,769 $7,613,587 3.3% Grants 18,481,156 18,585,285 14,382,814 11,609,641 10,949,414 (660,227) -5.7% School Nutrition 5,789,373 5,992,413 6,547,968 7,127,148 6,920,584 (206,564) -2.9% Total $218,008,124 $229,508,234 $236,261,712 $246,070,971 $252,817,767 $6,746,796 2.7% *The FY 2014 and FY 2015 budget amounts do not include other sources of funds for accuracy in expenditure comparisons. www.acps.k12.va.us www.acps.k12.va.us 18
FY 2015 Proposed Budget - Operating Fund Expenditures by Functional Area Classroom Instruction and Instructional Support 73% Facilities Maintenance and Services 9% Administration 6% Classroom Instruction and Technology 5% Instructional Support 73% Transportation and Vehicle Maintenance and Operations 4% Attendance and Health Services 2% School Food Services 1% www.acps.k12.va.us 19
Cost Per Pupil FY 2014 $17,350 FY 2015 $17,249 www.acps.k12.va.us 20
FY 2015 Key Revenue Considerations 1. Fund Balance 2. State Appropriation 3. City Appropriation www.acps.k12.va.us 21
Fund Balance A total of $4.5 million is available for use in FY 2015. Given the fiscal challenges, the School Board supports carrying this amount forward for budget purposes. Budgeted Fiscal Year Use of Fund Balance FY 2010 4,355,938 FY 2011 6,647,199 FY 2012 6,985,475 FY 2013 6,778,835 FY 2014 6,669,465 FY 2015 4,528,435 www.acps.k12.va.us 22
State Appropriation: Total and Per Student $40,000,000 FY 2012 State Average: $4,355 $2,900 $34,569,779 $35,000,000 $32,570,464 $2,700 $31,627,806 $30,000,000 $27,787,179 $2,439 $2,500 $2,412 $2,379 $25,716,362 State Revenue per Student $25,000,000 State Revenue $2,239 $2,300 $2,131 $20,000,000 $2,100 $15,000,000 $1,900 $10,000,000 $1,700 $5,000,000 $1,500 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Final FY 2015 Proposed Budget Budget State revenue State Revenue per Student www.acps.k12.va.us www.acps.k12.va.us 23
City Appropriation The FY 2014 appropriation totals $185.6 million, an increase of 3.4% • over FY 2013 and approximately 80 - 85% of the total operating budget . City staff have released revenue projections showing an increase of • approximately 1% growth or $5.9 million in additional revenue for all City agencies and ACPS for FY 2015. ACPS needs approximately $13.6 million to fully address school • division needs. • In light of fiscal challenges, we are requesting $7.4 million, or 4% in new City revenue, resulting in a funding gap of $6.2 million www.acps.k12.va.us 24
Closing the Gap Efficiencies & Reductions ($6.2 million) Reduced Curriculum and Instruction for purchased services • Revised staffing and structure of Satellite Program and Chance for Change • Reduced extended learning funds and stipends • Reduced OPEB contribution to meet annual actuarial requirements • Reduction of travel, supplies, equipment and materials across central • office departments Eliminated costs associated with International Baccalaureate/MYP 6-10 • Reduced funding for Community Partnership grants • Reduced costs for Success for All • www.acps.k12.va.us 25
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