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Strategic Planning & Managing Expansion ACE All Affiliates Meeting, Chicago Monday, June 23 10:45AM to11:45AM Career Directions for Students in Architecture, Construction and Engineering Agenda 1. Introduction to Principles of Strategic


  1. Strategic Planning & Managing Expansion ACE All Affiliates Meeting, Chicago Monday, June 23 10:45AM to11:45AM Career Directions for Students in Architecture, Construction and Engineering

  2. Agenda 1. Introduction to Principles of Strategic Planning Olive Ho, ACE SF Bay Area 2. ACE San Francisco Bay Area Model Olive Ho, ACE SF Bay Area Career Directions for Students in Architecture, Construction and Engineering

  3. Career Directions for Students in Architecture, Construction and Engineering

  4. Strategic Planning Overview g g Topics • What is a strategic plan? • Benefits Benefits • Overall process • Assess what is right for your organization • Take away Career Directions for Students in Architecture, Construction and Engineering

  5. Why a Strategic Plan? Why a Strategic Plan? • A roadmap to guide the organization. • Typically addresses these questions: Typically addresses these questions: – Where we want to be in the future? – How should we get there? – What are action plans? 5 Career Directions for Students in Architecture, Construction and Engineering

  6. Benefits of Strategic Planning Benefits of Strategic Planning • Align organizational goals. • Guide decision-making in allocating resources. Guide decision making in allocating resources. • Communicate a clear direction to constituents. 6 Career Directions for Students in Architecture, Construction and Engineering

  7. Process Example Process Example Situation Strategy Create the Evaluation & Strategic Plan Goals Setting Development Road Map Measurement Assessment Wh What are we Where are Wh How do we H d Wh What is the i h H How do we d • • • • • trying to we now? bridge the timeline and evaluate achieve? What are the gaps sequence of effectiveness • What are the gaps? between initiatives? and measure • priority i it What are key Wh t k current and t d progress? ? • issues and drivers / future state? concerns? obstacles? Board Board Review: Review: Draft summary Roadmap of findings Career Directions for Students in Architecture, Construction and Engineering

  8. Assess what is right for your affiliate Assess what is right for your affiliate • Focus and desirable outcome of the process – Solving current challenges or issues – Inspiration goals • Available resources and past experience – In-house experienced facilitator – External consultant • Stakeholder engagement Stakeholder engagement – Who and level of engagement • Time commitment Time commitment • Level of effort Career Directions for Students in Architecture, Construction and Engineering

  9. Take Away Take Away • Process is as important as the end product • Develop some ground rules of engagement Develop some ground rules of engagement • Measurement is key to tracking progress • Communicate the goals and consistently reinforce the message • Plan for people’s resistance to change • Strategic plan is a living document, it needs to be revisited Career Directions for Students in Architecture, Construction and Engineering

  10. San Francisco Bay Area Career Directions for Students in Architecture, Construction and Engineering

  11. Background Background • The SF Affiliate has established for about 10 years • Has grown up, but have some growing pains Has grown up, but have some growing pains • 2013-14 students completed the program = 226 • Current mentors/volunteers: ~ 160 • Large area of coverage: 9 counties Career Directions for Students in Architecture, Construction and Engineering

  12. The Challenge The Challenge • Experience mentors and volunteers attrition due to ‘burned out’ • Not sufficient new pool of volunteers to support program activities Not sufficient new pool of volunteers to support program activities Want to tackle many things, but everyone was 'spreading thin' • Career Directions for Students in Architecture, Construction and Engineering

  13. Process Process • In-house facilitator proposed a planning process • Obtain board members agreement and commitment Obtain board members agreement and commitment • Board members completed a pre-session questionnaire • Conducted research and collected historical data • Completed two work sessions to date Career Directions for Students in Architecture, Construction and Engineering

  14. Where We Are Where We Are Session #1 Session #2 Session #3 Topic #1 Topic #1 Topic #2 Topic #2 Topic #3 Topic #3 Topic #4 Topic #4 Topic #5 Topic #5 Draft Situation Strategy Create the Evaluation & Review Goals Setting Process Development Road Map Measurement Assessment • What are we • Where are • How do we • What is the • How do we trying to we now? bridge the timeline and evaluate achieve? • What are the gaps sequence of effectiveness • • What are the What are the gaps? gaps? between between initiatives? initiatives? and measure and measure priority • What are key current and progress? issues and drivers / future state? concerns? obstacles? Board Board Review: Review: Draft summary Action Plan Action Plan of findings of findings Career Directions for Students in Architecture, Construction and Engineering

  15. One of the National ACE Mentor Goals is… “Our strategic plan calls for each of our affiliates to seek to attract 1% of the high school students in its designated affiliate to your program by 2015.” ffili t t b 2015 ” Letter from Chairman, ACE National Governance Committee Career Directions for Students in Architecture, Construction and Engineering

  16. What is the past and current p benchmarks? ACE SF Affiliate: Past 6 Years Data Comparison # of students start # of students end # of mentors # of teams 500 458 458 450 416 393 387 400 350 292 300 246 244 250 203 200 154 150 125 120 120 116 110 101 0 88 100 50 12 13 11 9 10 0 2007_2008 2008_2009 2009_2010 2010_2011 2011_2012 2011_2013 Career Directions for Students in Architecture, Construction and Engineering

  17. How Big is the Target Market? How Big is the Target Market? • Research the market using public records • High School Students Enrollment in 9 SF Bay Area Counties = High School Students Enrollment in 9 SF Bay Area Counties approx. 300,000 2011 ‐ 2012 HS Students Enrollment by Counties 1% = 3,000 students Napa 6,603 Marin 8,674 Sonoma 21,830 Solano 20,364 Grade 9 Grade 10 Contra Costa 52,976 Grade 11 Grade 12 Grade 12 San Mateo 27,751 Total Santa Clara 79,526 San Francisco 18,917 Alameda Alameda 66,994 66,994 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 Career Directions for Students in Architecture, Construction and Engineering Data Source: California Department of Education Educational Demographics Unit website

  18. Current Future • Overwhelmed • Well-connected/well-known too many things to do and too few volunteers ability to attract more support and sponsorship • Dedication • Innovative/forward thinking people are passionate about our program creative in using available resources to achieve the most impact for our mission • Learning/confusion • Growing/sustainable leadership need more communication and common understanding of the process grow more leaders to expand the program • Local ownership/collaborative better serve and tie-in with the local community and yet collaborative across the organization Career Directions for Students in Architecture, Construction and Engineering

  19. Balanced Scorecard Balanced Scorecard Finance Process Human Capital Customer (mentors/ (students) ( ) volunteers) ol nteers) Career Directions for Students in Architecture, Construction and Engineering

  20. Balanced Scorecard: Goal Setting - continued Career Directions for Students in Architecture, Construction and Engineering

  21. Balanced Scorecard: Goal Setting Career Directions for Students in Architecture, Construction and Engineering

  22. SWOT Analysis SWOT Analysis Career Directions for Students in Architecture, Construction and Engineering

  23. These items match up with the These items match up with the priorities voting Career Directions for Students in Architecture, Construction and Engineering

  24. Career Directions for Students in Architecture, Construction and Engineering

  25. Goals Examples Goals Examples Sh Short-term (2013) t t (2013) • Empower the regions to organize events/activities that have a local community focus • Expand volunteers/mentors base to take on planning/implementation of program activities • Develop a leadership succession plan Midterm (2-3 years) ( y ) • Increase mentor retention and incentives with mentor network opportunities and public recognition • Ensure program consistency with common tool kit, standards and guidelines • Engage leaders in education to improve student recruitment and support Engage leaders in education to improve student recruitment and support • Earmark funds for team expenses and activities that enrich students experience with ACE Long-term (beyond 3 years) • Provide additional support to students: e.g. internship or job shadowing opportunities, technology training • Develop a more robust fundraising strategy and network g gy • Develop a multi-year financial planning 25 Career Directions for Students in Architecture, Construction and Engineering

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