Staff Meeting October 25, 2010 AGENDA 1. Opening Remarks and Welcome - PDF document

10/25/2010 Staff Meeting October 25, 2010 AGENDA 1. Opening Remarks and Welcome p g 2. Approval of Agenda 3. Approval of Minutes – February 11, 2010 4. Guest: Dean, Andy Hrymak 5. Faculty Updates • Welcome New Staff Recruitment Update • • Committee Elections Committee lections • Research & Graduate Services Update • Undergraduate Services Update • Faculty Activities Communications Update • • Information Technology • Strategic Planning • Facilities Update 1

10/25/2010 AGENDA con’d • Contract Negotiations Update • Social Committee Activities • United Way Update 6. Announcements/Reminders 7. Other Business 8 8. Adjournment dj Welcome to New Staff/Faculty! • Adrian Costache, Senior Systems Specialist, WindEEE Dome • Rachel Dekker, Administrative Assistant, BME • Patrycja Galka, Research Assistant, PTRC • Keivan Kian ‐ Mehr, Assistant Professor, ECE ‐ Software Joanna Kozlowska, CAMI Program Coordinator • • Charlie Kruzynski, Graduate Coordinator, CEE • Lyle McLean, Systems Support Specialist, ITG • Karen Schindler, Administrative Assistant, Special Projects • Kelly Sexsmith, Career Services Coordinator, External Services Paul Sheller, Procurement Coordinator, EFS/Stores • • James Taron, Counselling Assistant, UGS • Michael Zhu, Research Assistant, PTRC 2

10/25/2010 Congratulations Diana Lee! Completed her Bachelor of Arts Degree in Sociology Convocation date: October 29 th Winner of the Angela Armitt Medal for highest mark in part ‐ time studies! Staff Recruitment • Outreach Programs Coordinator (RF) O t h P C di t (RF) • Associate Director – ITG (RF) • Undergraduate Recruitment Coordinator (RF) • ECE Graduate Assistant (TP) • Lab Support Leader (RF) – UMS • RP Specialist (RF) – UMS • RP Specialist (RF) – UMS • CNC Specialist (RF) ‐ UMS 3

10/25/2010 Faculty Recruitment • • CRC Tier II Chair in Wind Engineering (CEE) CRC Tier II Chair in Wind Engineering (CEE) • NSERC Hydro One Industry Research Chair in Power Systems (ECE) • Probationary tenure ‐ track position in Geotechnical Engineering (CEE) • Probationary tenure ‐ track position in Polymer Composites (MME) • Probationary tenure ‐ track position in Mechatronics (joint appointment in ECE and BME) Probationary tenure ‐ track position in Mechatronics (joint appointment • in MME, Surgery and BME) , g y ) • Probationary tenure ‐ track position in Water Resources (CEE with 0.5 FTE shared with CES) • Limited Term position in Wind Engineering (CEE) • Assistant Dean – IT and e ‐ Education • MME Chair Selection (for January 1, 2011) Committee Elections Engineering Awards of Recognition 2009 ‐ 2010 2010 ‐ 2011 A. Hrymak, Dean (Chair, ex ‐ officio) A. Hrymak, Dean (Chair, ex ‐ officio) M. Kermani – ECE (1) X. Wang – ECE (2) R. Klassen – MME (1) Q. Rahman – ECE (2) C. Miller – CEE (2) C. Miller – CEE (1) J. Shepherd McKee ‐ DO (2) J. Shepherd McKee ‐ DO (1) S. Bock ‐ MME (2) S. Bock ‐ MME (1) M. Tudhope – CBE (1) VACANT U/Grad Student (1): U/Grad Student (1): Grad Student (1): Grad Student (1): 4

10/25/2010 Sharon A. Ling Award of Excellence for O t t Outstanding Achievement di A hi t by a Staff Member 2009 ‐ 2010 2010 ‐ 2011 A. Hrymak, Dean (Chair, ex ‐ officio) A. Hrymak, Dean (Chair, ex ‐ officio) S. Barghi (1) – CBE F. Berruti (2) – CBE Connie Walter – CEE (2) Connie Walter – CEE (1) Sandra Vilovski ‐ Anjoli – ECE (2) Sandra Vilovski ‐ Anjoli – ECE (1) W. Altahan (1) – MME VACANT L. Vink (1) – DO VACANT U/Grad Student (1): U/Grad Student (1): Grad Student (1): Grad Student (1): Research & Graduate Services Update • Graduate enrolment #: 548 (FTE) d l ( ) • Approaching Deadlines: – Graduate Thesis Research Award – November 15 th – Julie Lassonde Scholarship – Nov 30 th – Ross and Jean Clark Award – Dec 7th • Graduate Holiday Event – All graduate students and spouses invited: Palasad – Dec 7 th or 8 th • Graduate Student Health & Safety 5

10/25/2010 Undergraduate Services Update • Enrolment # for 1 st year class: 351 • Undergraduate Recruitment Coordinator: responsible for all u/grad recruitment strategies, events planning, student admissions, retention strategies, supports international exchange activities: – We Go Global certificate program passed SCAPA; effective September 2011 – Zhejhang 2+2 program (China) and IIT Rajasthan exchanges Faculty Activities • TD Friends of the Environment application • Advanced Manufacturing Park – Polymer Composites Centre – Data Centre – WindEEE Dome WindEEE Dome – AMC building – support building for all facilities at the AMP – 3LPs moving to the AMP 6

10/25/2010 Communications Update • Dean’s Office website – Updated WE Directory now posted • Faculty & Staff Intranet – www.eng.uwo.ca/dean/intranet.htm • Undergraduate Services website U d d t S i b it – www.eng.uwo.ca/undergraduate How to Communicate a Disruption • Class cancellations – Faculty member is to contact the Undergraduate/Graduate Assistant in their Department office as soon as possible. – The Undergraduate/Graduate Assistant will email the students registered in the course (copying both the appropriate individuals as listed below) as well as posting a note on the classroom door. – For Undergraduate courses: James Taron (primary); Jane F U d d t J T ( i ) J Cleveland (secondary) – For Graduate Courses: Diana Lee (primary); Allison Stevenson (secondary) – The above listed individuals will update the “WEdisruptions” twitter account. 7

10/25/2010 • Event Cancellations/Changes – contact Allison Stevenson (primary); Lesley Mounteer (secondary) so that they can initiate a communication on the “WEdisruptions” website. – The Western Engineering online calendar will also be updated and “Cancelled” will appear in the title of event. Depending on the event, a notice may appear on Western Engineering’s home page and/or a mass email sent to all faculty/staff/students if appropriate. • Western Engineering Facilities l – If you encounter an issue in regards to facilities at Western Engineering that has not been communicated please contact Mike Gaylard (primary) and Sue Chapman (secondary) so that they can initiate a communication via email to faculty/staff and post on the “WEdisruptions” website. Information Technology • Email Migration – complete! • Calendaring • Recruitment of new Associate Director and Assistant Dean • Server Maintenance Window – 3 rd Monday of each month between 3:00 a.m. – 7:30 a m 7:30 a.m. – Log off your computers Sunday evening 8

10/25/2010 IT Help Desk • 519 ‐ 661 ‐ 2111 x88112 519 661 2111 x88112 • enghelp@uwo.ca • SEB 1010 • Monday – Friday 10:00 a.m. – 6:00 p.m. • Welcome to Ryan Keddie, Eric Robinson, Longfei Xu, Jeet Zandawala and Yuri Zhao f i d l d i h Responsibilities of the IT Help Desk include: • Handling all incoming IT Help Desk phone calls/emails Handling all incoming IT Help Desk phone calls/emails with requests for service; • Supporting all ITG computing labs; • Providing printer support; • Assisting with the configuration of wireless access on machines for students, faculty and staff; • Providing support to classrooms when faculty / staff g pp y are having difficulty with IT equipment; • Assisting with remote support for graduate students with general computing issues; and • Handling all equipment rentals (laptops, projectors). 9

10/25/2010 Strategic Planning • Planning for 1 st year of 4 year plan (2011 • Planning for 1 st year of 4 ‐ year plan (2011 – 2015) 2015) • WE plan is due to the Provost on December 7, 2010 • 2011 ‐ 12 budget reduction is 3% • Discuss budget, space, renovation & capital requests, staff & faculty complement planning with Dept Chairs and unit leaders over the next month • 4 ‐ year plan is under development; Faculty ‐ level 4 year plan is under development; Faculty level Committees have submitted their reports to the Dean; • Next steps: distribute to the Departments so Dept ‐ level planning committees can meet and develop their reports Facilities Update • Current Renovations • Capital requests for 2011 ‐ 12 C i l f 2011 12 – SEB 2104, SEB 1010, SEB 14, SEB 1, UMS/EFS • CMLP undergraduate student Safety Training (organized by Chris Vandelaar) • PPD Work Orders • Access to CMLP roof; training required • New conference room door code: 51239* • New conference room door code: 51239* • WHIMIS training : several people need to update their training. Basic training is not sufficient – you must take the COMPREHENSIVE training! 10