SMART GOVERNMENT INVOICING: INVOICE PROCESSING PLATFORM LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
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Introductions Presenter Organization Topic Mr. Peter Moore U.S. Department of the Treasury Bureau of the Fiscal Service Mr. John Hill U.S. Department of the Treasury Bureau of Invoice Processing Platform the Fiscal Service Ms. Michelle Yanok U.S. Department of the Treasury Bureau of Federal Shared Service Provider the Fiscal Service Administrative Resource Perspective: Benefits of Using IPP in a Center Shared Service Environment Ms. Karren U.S. Department of Agriculture Agency Perspective: Alexander Benefits of Implementing IPP Mr. Charles Russell CACI International Large Financial Management System Provider: Holistic View of Integrating and Using IPP Ms. Perry Pidgeon Hooks Book Events Vendor Perspective: Benefits of Using IPP Hooks LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
INVOICE PROCESSING PLATFORM Mr. John Hill, Assistant Commissioner, Payments Management U.S. Department of the Treasury, Bureau of the Fiscal Service LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
The Car Sharing Solution vs. A Better Value LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
The Car Sharing Solution No Hassles or Maintenance LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
The Car Sharing Solution Nationwide Benefits LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
IPP = A Better Value Per Transaction Cost Total Investment TREASURY’S INVESTMENT IN IPP UNIT COST PER INVOICE TOTAL INVOICES Year 1 Year 2 Year 3 Year 1 Year 2 Year 3 LEAD. TRANSFORM. DELIVER 9
IPP = No Hassles or Maintenance • Secure, FISMA compliant shared solution • No procurement, just a simple Memorandum of Understanding (MOU) with Treasury • Interfaces to standard financial systems • Well established call center for password resets, enrollment, etc. • Over 20-30 system enhancements tested and implemented annually LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
IPP = Nationwide Benefits • Over 69,000 vendors enrolled • Most agencies find that more than 50% of their vendors are already enrolled in IPP • Vendors can batch invoices • Linked to Treasury’s payment system LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
FEDERAL SHARED SERVICE PROVIDER PERSPECTIVE: BENEFITS OF USING IPP IN A SHARED SERVICE ENVIRONMENT Ms. Michelle Yanok, Accounting Services Division, Manager U.S. Department of the Treasury Bureau of the Fiscal Service LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
Shared Service Provider Perspective Hosting G2G Hosting Full and Admini- Service stration LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
IPP Implementation Strategy Mandated Self-service use by and workflow vendors Voluntary use Continuous by vendors process improvement LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
IPP Status All ARC Benefit to IPP Government clients LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
ARC’s Experience with IPP Lessons Results Learned LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
AGENCY PERSPECTIVE: BENEFITS OF IMPLEMENTING IPP Ms. Karren Y. Alexander, Associate Director Controller Operations Division, Office of the Chief Financial Officer U.S. Department of Agriculture LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
Challenges with Manual Invoicing Manual invoice approval process Multiple Multi-step methods for recording invoice process submission High interest expense LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
Multi-Step Invoice Recording Process eFax invoice Attached with Scan in ECM Index manually transmittal transmittal system by staff form form Interface to core 3-way match in Interface to accounting acquisition acquisition system system system LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
Opportunities with IPP Vendors create, submit and track invoices online Agencies approve or reject invoices online Customer service provided by IPP AVOID COSTS AND REDUCE WORK LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
Avoid Costs and Reduce Work with IPP Increase efficiency Decrease effort Decommission through electronic required to ensure current systems invoice approval invoices are correct workflow and match their POs Improve Prompt Pay Reduce volume of Automatic compliance and payment and escalation to decrease interest Treasury offset supervisor based on penalties related inquiries Prompt Pay code LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
Results from Implementing IPP Feature Benefit Single invoice submission process Unifies department business across USDA agencies processes Electronic invoice approval or Reduces or eliminates paper, fax rejection and phone Automatic escalation to supervisor No nagging CORS and/or Contracting Officer based on Prompt Pay code Queue management Automates approver tasking LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
MORE Results from Implementing IPP Feature Benefit Delegation and reassignment Keep workload moving capabilities Payment notifications to the Reduces or eliminates incoming vendor phone calls Centralized receipting Speeds process and improves tracking Interface with IPP to update Clarifies vendor cash flow payment status LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
Reactions to IPP Agency: “What? Another new system?” “We like it.” Vendors: “We love it!” LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
LARGE FINANCIAL MANAGEMENT SYSTEM PROVIDER: HOLISTIC VIEW OF INTEGRATING AND USING IPP Mr. Charles Russell, Senior Project Manager CACI International LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
CACI International “By the Numbers” 1962 SEI CMMI Level 5 15,000 appraisal ISO 120 9001 $3.8b ISO 20000 ISO 27001 12 LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
CACI and the Federal Government LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
CACI and IPP DOI CACI IPP Supported Selected IPP integration CACI submits ~$200m of invoices annually on ~50 as e-invoicing and operation contracts through IPP solution efforts Advantages to CACI from using IPP: Provides � Instant access to track invoice processing ongoing level 2 � Real time funding review/tracking support LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
VENDOR PERSPECTIVE: BENEFITS OF USING IPP Ms. Perry Pidgeon Hooks, President, Hooks Book Events LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
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QUESTIONS? LEAD. TRANSFORM. DELIVER LEAD. TRANSFORM. DELIVER
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