SECURITY PROJECT MANAGEMENT BEST PRACTICES AND GAP ANALYSIS Presented to the PSWG - WECC August 7, 2019
AGENDA Introductions The ClearVue Team Benefits of Project Management Project Management Phases Ideal PM Process for Security Projects Typical Gaps Amongst Delivery Methods Efficiencies Gained through Technical Project Management Essential Roles for Security Projects Securing Infrastructure Sites 2 PSWG - WECC
INTRODUCTIONS Presenters Steven Lemmer, PMP, CPP, PSP Jeffrey Morris ClearVue Protech Steven Lemmer is a Principal Systems Consultant/Deputy Jeffrey Morris is the National Sales Manager for Protech. Project Manager at ClearVue. Steven has 15 years of Over 15 years of technical security product knowledge in experience security system planning, security project high-end surveillance equipment, including Radars, Stereo management, technology and construction assessments, Doppler, Passive IR Sensors, Fence Detection and Active security system design and vendor management. Infrared Technology. Over 10 years of Sales & Marketing, Business Development and Project Management ClearVue provides: Program and Project Management; experience. Engineering, Design and Drafting Services; Resource Management; Construction Management; Vendor Protech/Sorhea offers a complete range of perimeter Management; Site Assessments, 3 rd party engineering intrusion detection systems and technologies (PIDS) reviews, constructability analysis and security consulting including video analytic object detection and tracking. services. 3 PSWG - WECC
THE CLEARVUE TEAM • Unique mixture of project management and security industry experience • Experienced team members averaging 15+ year in industry • Consultants • Designers & Engineers • Project Managers & Coordinators • Construction & Vendor Managers 4 PSWG - WECC
BENEFITS OF PROJECT MANAGEMENT FLEXIBILITY TIMELY RISK DELIVERY MITIGATION COST QA/QC SAVINGS 5 PSWG - WECC
More efficient onboarding processes 3. PROJECT MANAGEMENT PHASES
PROJECT MANAGEMENT Initiation Phase Starting the Project Setting and Managing Expectations Business Feasibility Project Case Study Charter 7 PSWG - WECC
PROJECT MANAGEMENT Initiation Phase Industry Best Practice (PMI) Unique to Security Business Case RISK AND THREAT ASSESSMENTS REPORT Feasibility Study ASSET IDENTIFICATION & DEFINITION Project Charter COST/BENEFIT ANALYSIS TECHNICAL SITE SURVEY 8 PSWG - WECC
PROJECT MANAGEMENT Planning Phase 9 PSWG - WECC
PROJECT MANAGEMENT Planning Phase (Pre-Construction) Planning Saving Time and Money Collect Project Management Plan Security Scope Management Plan Requirements Budget Management Plan Schedule Management Plan High Detail Design Level Design 10 PSWG - WECC
PROJECT MANAGEMENT Planning Phase (Pre-Construction) Industry Best Practice (PMI) Unique to Security Project Management Plan FUNCTIONAL, OPERATION, AND PERSONNEL REQUIREMENTS Scope Management Plan SECURITY SYSTEM DESIGN INITIATED, Collect Requirements, Define Scope and EVALUATED AND COMPLETED Create WBS, Define Activities, Sequence Activities, and Estimate Activity SYSTEM SUPPORT REQUIREMENTS Durations INSTALLATION REQUIREMENTS Schedule Management Plan SYSTEM INTERDEPENDENCY DIAGRAM Cost Management Plan, Determine SYSTEM ACCEPTANCE TESTING Budget CRITERIA (FAR, SYSTEM AVAILABILITY) Stakeholder Management Plan SYSTEM PERFORMANCE PLAN Risk Management Plan, Plan Risk TESTING AND ACCEPTANCE Response 11 PSWG - WECC
PROJECT MANAGEMENT Execution Phase (Construction Process) Getting It Done and Avoiding Pitfalls Direct and Manage Work On-Site Coordination Interdisciplinary coordination 12 PSWG - WECC
PROJECT MANAGEMENT Execution Phase (Construction Process) Industry Best Practice (PMI) Unique to Security Direct and Manage Work ON-SITE COORDINATION Manage Project Team SECURITY VENDOR MANAGEMENT Manage Communications INTERDISCIPLINARY COORDINATION Manage Stakeholder Engagement 13 PSWG - WECC
PROJECT MANAGEMENT Monitor and Control Phase (Construction Process) Ensuring Success Through Oversight Project Updates Security Vendor Management QA/QC of Security Installation 14 PSWG - WECC
PROJECT MANAGEMENT Monitor and Control Phase (Construction Process) Industry Best Practice (PMI) Unique to Security Status Updates SECURITY PROJECT STATUS MEETINGS Work Performance Reports SECURITY VENDOR MANAGEMENT Schedule Controls QA/QC QUALITY OPTIMIZATION 15 PSWG - WECC
PROJECT MANAGEMENT Project Close Phase Hand Off Reconcile issue logs Equipment warranty documents Equipment Operating Manuals 16 PSWG - WECC
PROJECT MANAGEMENT Project Close Phase PMI Security Formally Close Project RECONCILE ISSUE LOGS Upload Lessons Learned and final EQUIPMENT WARRANTY DOCUMENTS project documents EQUIPMENT OPERATING MANUALS Project Document Updates, if needed. SYSTEM MAINTENANCE AND MANAGEMENT PLAN UPDATE SECURITY PLANS, PROCESSES AND PROCEDURES FOR SITE (TVA, PSP, SOP). SECURITY OPERATIONAL READINESS REVIEW AS-BUILT DESIGNS ARE COLLECTED 17 PSWG - WECC
IDEAL PM PROCESS FOR SECURITY PROJECTS Industry Best Practices – Design-Bid-Build with Security Project Management (ClearVue) Monitor and Control Close Initiation planning Execution 18 PSWG - WECC
TYPICAL GAPS AMONGST DELIVERY METHODS Design-Bid-Build with a non technical PM Monitor and Control Monitor and Control Initiation Close Execution Planning Outsource to Integrator – Design-Build Monitor and Control Initiation Close Planning Execution 19 PSWG - WECC
EFFICIENCIES GAINED THROUGH TECHNICAL PM *Sandia National Laboratories. (2017). Systems Engineering Model 20 PSWG - WECC (SAND2017-0910).
EFFICIENCIES GAINED THROUGH TECHNICAL PM 45 38.6 37.6 37 40 32.8 32.5 32.1 31.9 % Improvement 35 30 25.6 23.8 23 22.8 21.7 25 20 15 10 5 0 Quality Time and budget Response time Time to market Schedule estimating Schedule performance Cost performance Strategic business alignment Cost/hors estimating Staff productivity Customer satisfaction Labor hours performance *Value of Project Management in IT Organizations survey, Center for Business Practices, 2002, cited in PM Netw ork, p. 16 21 PSWG - WECC
ESSENTIAL ROLES FOR SECURITY PROJECTS Security Project Management – Construction Support - Engineering Security Project Management Construction Support Security Engineering&Design Requirements Gathering and Design Constructability Reviews Site Plans, Floor Plans Validation Construction Meetings/Status Detailed device connectivity Project Scope Development updates Wire/Cable Schedules Field Supervision and QA/QC Schedule Development Rack Elevation Layout System Commissioning Support One-Line Power and Comm. Budget Development and Analysis Testing and Commissioning Diagrams Procedures and Checklists Bill of Material Communications Management Scheduling reviews and logistic Step-by-Step Work Instructions planning 22 PSWG - WECC
SECURING INFRASTRUCTURE SITES Protech – Perimeter Security Solutions • Who is Protech? 40+ years manufacturing company in the security industry Located in Reno, NV. Established in the high security / enterprise level markets All technologies are manufactured to provide the highest probability of detection with the lowest nuisance false alarm rate possible • What do we Manufacture? Dual Technology Motion Sensors Active Infrared Barriers Accelerometer Fence Detection • Partnership with Protech & ClearVue Access to in-depth knowledge from extensive experience Site Evaluations / Technology Selection Open discussions with other Electrical Utilities applying Protech technologies to their own sites 23 PSWG - WECC
SECURING INFRASTRUCTURE SITES Technologies Dual Technology Motion Sensors • Critical Asset Protection • Gap Filler 2 nd Layer of Defense • Installations: ➢ Electrical Co-Ops ➢ High Tier Substations ➢ CIP 14 Sites ➢ Generation Sites ➢ Department of Energy PIRAMID XL2 24 PSWG - WECC
SECURING INFRASTRUCTURE SITES Technologies Active Infrared Barriers • Invisible Wall of Linear Detection • Mounted inside of fence • Takes up very little space • Weather / Sun is NOT a factor Installations: ➢ Electrical Co-Ops ➢ High Tier Substations ➢ CIP 14 Sites ➢ Generation Sites ➢ Department of Energy Maxiris 3100 Miris 3100 Solaris 25 PSWG - WECC
SECURING INFRASTRUCTURE SITES Technologies Accelerometer Fence Detection • Detection on Axis with individual sensors • Easy handling, no risk of damaging the cable during installation • No special cable installation requirements • No extensive system maintenance is required • Greater probability of detection with lower nuisance and false alarm Ability to Adjust • No alarms caused by wind, heavy rain or Each Individual small animals vibrating the cable Sensor’s Installations: Sensitivity Level ➢ Electrical Co-Ops & Number of ➢ High Tier Substations Impacts with a ➢ CIP 14 Sites Selectable Time ➢ Generation Sites Window ➢ Department of Energy 26 PSWG - WECC
PRESENTERS Contact Information Steven Lemmer Jeffrey Morris Principal Systems Consultant National Sales Manager, USA Ph: (480) 292-2328 Ph: (775) 997-6477 Two North Central Ave., 18 th Floor 529 Vista Blvd., A-3 Phoenix, Arizona 85004 Sparks, Nevada 89434 Steven.Lemmer@ClearVue.us Jeffrey@Protechusa.com 27 PSWG - WECC
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