SCHOOL PLANNING 2018 Long-Term Capital Plan & Community Planning and Facility Partnerships Community & Stakeholder Meeting May 7, 2018 schoolplanning.hcdsb.org/ltcp
Agenda • What is a Long-Term Capital Plan (LTCP)? • 2013 LTCP Recap • 2018 Long-Term Capital Plan • Project Schedule & Milestones • Regional & Municipal Overviews • Upcoming Project List • Community Planning & Facility Partnerships • Community Input & Next Steps schoolplanning.hcdsb.org Page 2
What is the Long-Term Capital Plan (LTCP)? The Long-Term Capital Plan (LTCP) is a comprehensive planning tool that presents detailed enrolment projections and school utilization for a fifteen (15)-year horizon. This plan will be used to guide accommodation planning at the Board. The data provided in the LTCP is analyzed to: 1. Identify enrolment pressures such as over and under-utilization of schools, and suggest preferred ways to address accommodation issues such as: • School Boundary Reviews • School additions and renovations • Accommodation (PAR) and Program Reviews • Propose new school projects 2. Identify potential partnership opportunities. 3. Identify future Capital and Consolidation Projects to be submitted in response to Ministry funding announcements. schoolplanning.hcdsb.org Page 3
2013 Long-Term Capital Plan (LTCP) Renewal • As per the requirements of the Ministry of Education, a Board’s long-term plan should be updated every five (5) years. • The 2013 LTCP was developed in Halton Catholic District School Board June 2013, and thus is nearing its Long Term Capital Plan 2013 maturity. • Board staff plan to have the 2018 Submitted by: quadrant advisory group limited Long-Term Capital Plan completed Date: June 2013 and approved in principle by the Board in June 2018 to supersede the 2013 LTCP. schoolplanning.hcdsb.org Page 4
Approved Capital Projects Since 2013 LTCP St. Peter CES addition CPFP Bishop P. F. Reding CSS addition CPFP Oakville North East (St. Michael) CES addition CPFP Holy Rosary (M) CES addition Oakville South Central CES new school St. Gregory the Great CES new school CPFP 2014 2016 2017 2018 2019 2015 St. Francis of Assisi CES FDK addition Milton #8 Boyne CES new school Guardian Angels CES FDK addition St. Mark CES addition CPFP St. Anthony of Padua FDK addition Queen of Heaven CES new school St. Benedict CES new school schoolplanning.hcdsb.org Page 5
Annual Facility Accommodation Report (CPFP) Since 2015, the Board has been hosting one (1) meeting per year to provide information to stakeholders on updates and news on the contents of the 2013 LTCP, and inform them of future upcoming projects. This practice was based on the Ministry of Education’s Community Planning and Partnerships Guideline, and Board Policy I-37: Community Planning and Facility Partnerships and associated Administrative Procedure VI-38. The requirements of the annual CPFP are: • Host 1 public meeting per year to discuss partnership opportunities. • Interested partners can submit proposals to the Office of the Director of Education at any time. • Identify future Capital Projects and potential future School Closure and Consolidation projects to be submitted in response to Ministry funding announcements. Board staff is now proposing to annually update the LTCP, and combine both the LTCP and CFPF Process given their similarities. schoolplanning.hcdsb.org Page 6
2018 LONG-TERM CAPITAL PLAN
2018 Long-Term Capital Plan Project Begining in October 2017, Board staff commenced the process of updating the Long- Term Capital Plan for the Board, and plans to continue completing annual updates on a go-forward basis. 2018 LONG-TERM CAPITAL PLAN schoolplanning.hcdsb.org Page 8
Project Schedule & Milestones The following Milestones were followed to complete the LTCP process: Tentative Date Forum Actions October 3, 2017 Board Meeting Report to Board - 2017 Planning Services Work Plan December 6, 2017 Ministry Submission Memorandum 2017: SB28 Enrolment Projection Submission December 19, 2017 Board Meeting LTCP - Preliminary Enrolment Projection Report March 2018 Publish Materials Online LTCP - Updated Projections Posted Online April 17, 2018 Board Meeting LTCP & Annual Facility Accommodation Report April 2018 Notifications Sent LTCP & Annual Facility Accommodation Plan Presentation May 1, 2018 Board Meeting Interim Report for LTCP May 7, 2018 Community Consultation CPFP & 2018 LTCP Presentation May 15, 2018 Board Meeting Delegations & Information Report for LTCP June 5, 2018 Board Meeting Report to Board for finalized LTCP for approval schoolplanning.hcdsb.org Page 9
Reading the LTCP - Areas of Interest • Executive Summary • Guiding Principles (S - 1.2) • Projection Methodology (S - 1.4) • Regional population and development overview (S - 2.0) • Our schools (S - 3.0) • School programming (S - 3.1) • Elementary and Secondary Review Area (ERA + SRA) overviews (S. 4.0 - 7.0) • Summary of Accommodation strategies (S. 8.0) Image: Bishop P. F. Reding CSS, Milton (opened 1988). schoolplanning.hcdsb.org Page 10
LTCP Guiding Principles (Section 1.2) Ensure classroom sizes and grade distributions meet Promote active and sustainable transportation to/from 1 6 Ministry requirements and are sustainably sized to foster schools, and where required according to Board policy, an ideal environment for academic achievement, social optimize the cost-effective use of school transportation. diversity, and overall student well being. Ensure all learners have access to a wide variety of high- Address facility renewal and maintenance needs in school 2 7 quality school programming and equity of opportunity, while facilities to ensure learning environments are safe, healthy, maintaining viability of offered programs. energy-efficient and meet 21st century learning needs, while ensuring effective stewardship of the Board’s financial assets. Maximize the number of students accommodated in To the extent possible, give due consideration to the 8 3 permanent school buildings and minimize the use of portable concept of a school functioning as a gathering space or classrooms to the best extent possible. “hub” for the Catholic Parish, local youth and families, students, and the wider community. Acknowledging the need for portable classrooms in new Work collaboratively with local partners to ensure effective 4 9 use of existing Board facilities and examine new co-build communities going through their peak enrolment to ensure opportunities, which may serve to strengthen the role of schools do not have excess capacity once neighbourhoods schools in communities, provide a place for programs, and matures, and avoid overbuilding. facilitate the coordination of services for students and the wider community. Minimize school boundary adjustments and transitions to the 5 best extent possible, thereby ensuring that said boundaries remain stable over the long-term, and identify development holding areas in growing communities to serve as notice to new communities regarding future school boundary changes. schoolplanning.hcdsb.org Page 11
Projection Methodology (Section 1.4) Existing Community Enrolment projections are comprised of four (4) general components which are listed in the below flowchart. The following are other key principals to consider as well: 1. Birth rates are very helpful in predicting new students coming to the Board. 2. Important factors to review in predicting the movement of students is to observe school, local, regional, and provincial trends. 3. Parental choices for their children are hard to predict, therefore hard to project. 4. Ultimately, a projection is an estimate and it is not written in stone. Progression Factors & Rules Development Yields Historic JK/SK schoolplanning.hcdsb.org Page 12
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