School Administrative Assistant Meeting Purchasing & Compliance and Time & Effort Presenters: José A. Jarquĺn Angel Covarrubias Mohamed Tantawi
Objectives Learn the guidelines of using Title I program funding Learn how Title I compliance documents and audits work Share resources to properly complete the July – December, 2019 time and effort documentation
What is Title I “… is to provide all children significant opportunity to receive a fair, equitable, and high quality education, and to close educational achievement gaps.” Every Student Succeeds Act (ESSA), Title I, Part A, Section 1001
What is the SPSA? Annual plan developed, School Plan for Student written, and evaluated Achievement (SPSA) by SSC SPSA How the school will use its funds aligned to the goals aimed at improving academic performance and student achievement
Title I Allowable Costs Great resource and tool to help you learn the policies and procedures for using Title I funds. Wouldn’t it be nice if there was a document which contained much of this information in a convenient place……..
Title I Cheat Sheet The Tile I cheat sheet details documents needed for reconciliation of Title I funds in: * Imprest *P-card * T-Card * Shopping Cart Handout
Imprest Admission Fees to approved educational activities Conference Registration Fees to Title I Contract Bus Services to approved LAUSD locations Software License Maintenance Other Books All Reconciliations require SPSA/Modification pages
P-Card Admission Fees to approved educational activities Conference Registration Fees Supplemental Instructional Materials Contract Bus Services to approved LAUSD locations Software License Maintenance Other Books All Reconciliations require SPSA/SPSA Modification pages
Travel Card Required Attachments SPSA page/(approved) SPSA modification with specific conference mentioned Approved 10.12 forms Receipt/Invoice for expenditures Conference Flyer with Dates Approved Travel Request Notification (ATRN) All Reconciliations require SPSA/Modification pages
Shopping Cart Other Books (submit list of books) General Supplies Technology (Under $500) M&O Supplies for Title I Interventions Supplemental Instructional Supplies (SIM) Non-Cap Equipment ($500-$4,999) Travel/Conference Attendance All Reconciliations require SPSA/SPSA Modification pages
Shopping Cart Maintenance of Equipment (50/50 Funding) Rental of Equipment (50/50 Funding) Admission Fees (District approved sites) Contract Bus Services (District approved sites) Software License Maintenance(Renewal) Professional Services Contract Instructional All Reconciliations require SPSA/SPSA Modification page
Pop Quiz What document is missing from the attachments if you already have Approved 10.12 forms, invoice/receipt, conference flyer, Approved Travel Request Notification (ATRN) to reconcile any transaction with the T-card ? SPSA/SPSA Modification page(s) What document is missing from an Imprest claim for Supplemental Instructional Materials (SIM) if you already have Itemized invoice? SPSA/SPSA Modification page(s)
Pop Quiz What document is missing from the P-card reconciliation for Contract Bus Services if you already have an approved 34-EH-57 student field trip form, Invoice/receipt with location ? SPSA/SPSA Modification page(s) What is missing from a Shopping Cart order for Other Books if you already have an invoice with a detailed list of the books being purchased? SPSA/SPSA Modification page(s)
Title I Reviews Who reviews the Title I program expenditures? All these agencies audit school transactions for the required paper work. If a transaction is found to be non-complaint the school/District has to Payback the money from General Funds.
Time and Effort Time Accounting Federal Funds 1. Periodic Certification (Attachments B1-B2) 2. Multi-funded Time Report (Attachment C) LEGAL DOCUMENTS
Access to the SPSA Online
Access to the SPSA Online
Access to the SPSA Online
20 Access to the SPSA Online
Accessing A School’s Budget Reports
Accessing A School’s Budget Reports
Spending Report
Title I Spending Report
Contact Information Local District Northwest Local District Coordinators Lauren Soll lsoll@lausd.net 818-654-3658 Hector Arancibia hja8803@lausd.net 818-654-3717 Federal and State Education Programs 213-241-6990 José A. Jarquín jaj7955@lausd.net Mohamed Tantawi mkt3216@lausd.net Angel Covarrubias ajc2896@lausd.net Thank you
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