Quality Improvement Grants Agenda • Purpose • Procedures • Roles & Responsibilities • Questions & Answers 2016 1
Purpose • Improve the health and safety of the learning environment • Enhance opportunities for learning • Respond to the ever-changing needs of young children and their families • Support best teaching practices • Support best practices in leadership & management 2
Identify Needs • Review data for opportunities for growth Environment Rating Scale • Assessments (Own Agency/DOE/OCFS/DOHMH, etc.) • QUALITYstarsNY standards that were not met • • Establish priorities • Focus on goals • Identify realistic, measurable outcomes • Develop quality improvement plan collaboratively with Quality Improvement Specialist 3
Environment Rating Scales • Items and indicators • Establish goals • Identify desired outcomes • Consider, for example: Are there enough blocks for 3-4 children? • Indicate action steps to meet goals and outcomes, such as provide children access to unit blocks for 2 hours out of a 6 hour day to meet SPD*. SPD = Substantial Portion of the Day 4
Early Childhood Materials • Identify materials/equipment that will make a long lasting, sustainable difference • Approved early childhood vendor catalogs • Made for early childhood programs • Durable • High-quality • Aligned with all QUALITYstarsNY standards 5
Shopping • Select and load your shopping cart on the preferred vendor’s website • Save shopping cart as a PDF • Complete 2016 QI Grant Form • Submit shopping cart PDF and 2016 Grant Form to your QI Specialist 6
QI Grant Form – Contact Information Request for Quality Improvement Materials 2016 QUALITYstarsNY ID Program Name Complete one form for each goal/vendor Contact Name (Ship to:) Street Telephone City State Zip code E-mail address 7
QI Grant Form – QIP Quality Improvement Plan QUALITYstarsNY Standard Category See "QIP data" tab to fill in blank fields. Center and Public School Standard Code Family Child Care Standard Code ERS Item # ERS Item SMART Goal Action Plan Measureable Outcome Person Responsible Target Date for Completion 8
QI Grant Form – QI Materials/Equipment Vendor's name Product Name Code Color Quantity Unit Price Subtotal $ - $ - $ - $ - $ - $ - $ - TOTAL $ - QI Specialist's Name Region Date Approval Please attach vendor's shopping cart to expedite request 9
QI Grant Form Click here to review instructions and access the QI Grant form 10
QUALITYstarsNY Standard Category Your goal for quality improvement must align with one of QUALITYstarsNY’s Standard Categories. Learning Environment Management & Leadership • ERS • Administrative Self-assessment • Child Observation & Assessment • Financial Accountability & Sustainability • Curriculum Planning & Implementation • Policies & Procedures Family Engagement • Compensation & Benefits • Communication • Staff/Program Planning • Family Involvement & Support • Transitions 11
QUALITYstarsNY Standard Codes Select the QUALITYstarsNY standard code that matches your needs. Use the “QIP data” tab on the QI Grant form for a quick reference to the standard codes. Center/Public School Based Examples Family Provider Examples • EX 1: Let’s say your ERS assessment • EX 1: Let’s say your QUALITYstarsNY indicated a need for blocks, you would rating indicates the need to improve fill in CE 2 as the appropriate standard business practices, you would fill in PP 3 code. as the appropriate standard code. • EX 2: Let’s say you would like to add an • EX 2: Let’s say you need to provide obesity prevention program to your ground cover under your swing set, you curriculum, you would fill in PH 5. would fill in HE 2. 12
Vendors Community Playthings • Exchange Press Early Childhood • High Scope • Kaplan Early Learning • Lakeshore • NAEYC • New Horizons • Noodle Soup • Play with a Purpose • Pearson Education • Quill • Redleaf • Teacher College Press • Teaching Strategies • Zero to Three • …and other approved vendors • 13
Requesting Non-catalog Materials For materials/equipment/furnishings not typically found in early childhood catalogs (such as landscaping mulch, fencing, etc.): 1. Talk to your QI Specialist before doing anything 2. Take “before” photo(s) of area(s) in need of improvement 3. Obtain 3 bids and submit to the QI Specialist Bids must have the same specifications, such as same square footage, same • materials/comparable materials, etc. Include W9 and contact information for each vendor • 4 . Submit grant form to QI Specialist for approval and submission 5. QUALITYstarsNY will notify you if and when the work can begin 14
Processing Requests How it works QI Specialist approves/denies request • Provides feedback, if denied • QI Specialist submits request and shopping cart to QUALITYstarsNY • Allow 6-8 weeks for delivery • Once you have received materials at your program: Inspect upon delivery to ensure everything has been included and is in good • condition Scan and submit packing slips to support@qualitystarsny.org. • In the subject line, write “Packing slip” and include your program’s • name and QUALITYstarsNY ID! Take “after” photo and send along with “before” photo to • support@qualitystarsny.org (optional but strong encouraged!) Observe and determine whether materials are making the desired difference 15 •
Questions & Answers 16
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