MCSAP Planning Meeting and Grants Training – 2017 MCSAP Planning Meeting and Grants Training March 22-23, 2017 Minneapolis Marriott City Center Federal Grants Updates and Overview Nancy Anne Baugher, CPA, CGFM, RSBO Grants Officer Grants Management Office Office of the Chief Financial Officer
MCSAP Planning Meeting and Grants Training – 2017 Federal Grants Updates and Overview Objective: To inform the national FMCSA grants community about areas of immediate importance as well as those on the horizon 1. Key developments and Federal-wide initiatives in federal grant practice 2. Strategic perspectives on grants: cost concepts, investments and performance
MCSAP Planning Meeting and Grants Training – 2017 Key developments and Federal- wide initiatives in federal grant practice Part I CENTRAL THEMES: Mission-centric, Transparency, Accountability, Efficiency, Effectiveness, Reduce Costs, Consistency, Results
MCSAP Planning Meeting and Grants Training – 2017 CFDA The Catalog of Federal Domestic Assistance (CFDA) provides a full listing of all Federal programs available to State and local governments (including the District of Columbia); federally-recognized Indian tribal governments; Territories (and possessions) of the United States; domestic public, quasi-public, and private profit and nonprofit organizations and institutions; specialized groups; and individuals. CFDA contains detailed program descriptions for 2,308 Federal assistance programs. The following chart shows the program distribution for the top five issuing agencies Last updated March 16, 2017 Source CFDA website
MCSAP Planning Meeting and Grants Training – 2017 CFDA – What Programs? House of Representative John Boehner (R-OH8) released Republican Lawmakers’ Pledge to America, September 23, 2010.
MCSAP Planning Meeting and Grants Training – 2017 CFDA Format of the program description will change: Guidelines will be provided to address programs New format more user friendly Procedures for requesting new CFDA numbers will change This will affect the Compliance Supplement* OMB and GSA still dealing with logistics How and when to transition, x-walks, etc More ideas concerning implementation and timetable for changes still at OMB – no request for annual CFDA updates yet *The OMB A-133 Compliance Supplement is a Federal government guide created by the Office of Management and Budget (OMB) and used in auditing federal assistance and federal grant programs, as well as their respective recipients. It is considered to be the most important tool of an auditor for a Single Audit.
MCSAP Planning Meeting and Grants Training – 2017 CFDA The format and structure of CFDA is changing to: Allow for additional CFDA numbers needed for some agencies Align with the Common Government-wide Accounting Classification (CGAC) agency code in the Treasury Account Symbol (TAS) – DATA Act requirement The numbering system will change from aa.xxx to aaa.xxxx For DOT, 20.xxx will become 069.xxxx .xxxx will be up to agency, for now Some discussion about placing conditions placed on sequences (e.g., Reserved sequences for government-wide themes, types of assistance) – nothing concrete here at this time
MCSAP Planning Meeting and Grants Training – 2016 CFDA Motor Carrier Safety Assistance • MCSAP • Number: 20.218 069.xxxx • Agency: Department of Transportation • Office: Federal Motor Carrier Safety Administration (FMCSA) PROGRAM INFORMATION • Authorization (040): • FAST Act, Pub. L. No. § 114-94, §§ 5101(a) and 5101(c) (2015). 49 U.S.C. §§ 31102(a)-(k), 31104 (2016), as amended. See 49 CFR part 350, as • amended. States agree to adopt and enforce 49 CFR parts 390-397 and 107 (subparts F and G only), 171–173, 177, 178 & 180. , Public Law 114- 94, 49 U.S.C 390-397 and 107. Objectives (050): • The Motor Carrier Safety Assistance Program (MCSAP) is a Federal formula grant program that provides financial assistance to States to reduce • the number and severity of accidents and hazardous materials incidents involving commercial motor vehicles (CMV). The goal of the MCSAP is to reduce CMV-involved accidents, fatalities, and injuries through consistent, uniform, and effective CMV safety programs. Investing grant monies in appropriate safety programs will increase the likelihood that safety defects, driver deficiencies, and unsafe motor carrier practices will be detected and corrected before they become contributing factors to accidents. Types of Assistance (060): • FORMULA GRANTS • Uses and Use Restrictions (070): • The primary MCSAP activities eligible for reimbursement include the National Program Elements currently outlined in 49 CFR § 350.109: • 1. Driver and Vehicle Inspections; 2. Tr . . . . . etc Reference: https://www.cfda.gov 8
MCSAP Planning Meeting and Grants Training – 2017 Federal Funding Accountability and Transparency Act The Federal Funding Accountability and Transparency Act of 2006 (FFATA), ensures that the public can access information on all entities and organizations receiving Federal funds. Central to the law was the development of the following FFATA- related websites: USASpending.gov - Single, searchable website of all Federal grants and contracts containing information required by FFATA. FSRS.gov - The Federal Subaward Reporting System collects data on executive compensation and first-tier subawards.
MCSAP Planning Meeting and Grants Training – 2017 Funding Awarded By State/Territory FY17 https://www.usaspending.gov/transparency/Pages/StateSummaries.aspx The graph displays the funds awarded by contracts, grants, loans, and other financial assistance for fiscal year .
MCSAP Planning Meeting and Grants Training – 2017 DATA Act The Digital Accountability and Transparency Act of 2014 (DATA Act) (P.L. 113-101) requires all Federal agencies to make certain spending information available to the public in a manner that is accessible, searchable and reliable by establishing data standards and requirements.
MCSAP Planning Meeting and Grants Training – 2017 Overview of the DATA Act • The Act applies to funding issued by the Federal government in the form of grants, cooperative agreements, loans, contracts, insurance, direct appropriations and other similar forms of assistance. • Establishes government-wide data reporting standards for financial information that is displayed at USASpending.gov. • Agencies must implement all other requirements established under the Act.
MCSAP Planning Meeting and Grants Training – 2017 Overview of the DATA Act (cont’d) • Amends the Federal Funding Accountability and Transparency Act of 2006 (FFATA); does not supersede it. • Grantee subaward reporting requirements*under FFATA are still in place: Report all sub-awards issued for $25,000 or more Report any additional or supplemental funds issued for a subaward that has already been reported Submit all reportable transactions to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) Submissions must include all required data elements (subaward number, DUNS, place of performance, CFDA, etc.) See https://www.fsrs.gov/ for more information *These requirements apply to subawards only; there are separate reporting requirements for contracts .
MCSAP Planning Meeting and Grants Training – 2017 Impact of the DATA Act on FMCSA Awards • FMCSA (and all other modes) developed an implementation plan to meet the requirements of the Act. • Concurrent with the implementation of the DATA Act is a change to the federal award identification number (FAIN) format: all DOT modes will use the same format for all new grants awarded after a certain date (the effective date is TBD, but tentatively scheduled for mid-2018). This applies only to new awards issued on or after the effective date All awards issued prior to the effective date will retain their original award identification number
MCSAP Planning Meeting and Grants Training – 2017 Impact of the DATA Act on FMCSA Awards (cont’d) For purposes of this discussion FAIN has the same meaning as grant number, award number, grant ID, award ID. FAIN is a reportable data element under FFATA and the DATA Act; and is required component of a Federal award (2 CFR §200.210). FAINs must be globally unique (i.e., not duplicated anywhere within the Federal government)
MCSAP Planning Meeting and Grants Training – 2017 Impact of the DATA Act on FMCSA Awards (cont’d) The standard DOT-wide FAIN will be structured as follows: Elements of FAIN Field Character Positions 1-6: Agency identity for FMCSA; assigned by GSA 69A360 Positions 7 & 8: FY in which the award was issued 17 Position 9: Type of assistance (formula grant, block grant, loan, cooperative agreement, etc.); designated by FMCSA 4 Positions 10 - 13: Sequential award number assigned by FMCSA through GrantSolutions 1234 Positions 14 - 17: Program Type established and designated by FMCSA MCG0 Positions 18 -19: State of Performance MN
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