Community Gaming Grants Program PAC and DPAC 2019 Program Overview - PowerPoint PPT Presentation

Community Gaming Grants Program PAC and DPAC 2019 Program Overview

Community Gaming Grants Program 2019 Community Gaming Grants Program Guidelines New program Guidelines are released every year. New “Chapter Two” – Information specifically for PACs/DPACs

Community Gaming Grants Program 1. Program Overview $140 MILLION ANNUALLY $135 MILLION for the “Community Gaming Grant Program” to help not-for-profits deliver ongoing programs. $5 MILLION for separate “Capital Project Grant Program” to help not - for-profits with capital projects or acquisitions. Funded with provincial commercial gambling revenue.

Community Gaming Grants Program 1. Program Overview Community Gaming Grants 1) Not a competitive grant process. 2) Provide funding to all eligible not-for-profits. 3) Over 90% of applicants receive a grant (2018) 4) Average grant amount is nearly $33,000 (2018) 5) Fund nearly 5000 organizations across the Province (1500 PACs).

Community Gaming Grants Program 1. Program Overview PAC/DPAC Funding PACs: Currently receive $20 per student, per year. (In 2018, PACs received $24 per student due to increased budget capacity. Funding will revert back to $20 for 2019) DPACs: Receive $2500 each

Community Gaming Grants Program 1 - Organization Eligibility

Community Gaming Grants Program 1. Eligibility for Parent Advisory Councils and District Parent Advisory Councils • PACs (or equivalent groups): o Must be separate from the management and operation of the school o Must be made up of parents or guardians of students at the school 7

Community Gaming Grants Program 1. Eligibility continued. • Any PAC or equivalent group (such as a parent support group at a public school, group 1 or 2 independent school, or First Nation band school within B.C.) is eligible to apply for a PAC grant. • Schools, school boards, independent school authorities and First Nations school boards are not eligible for the grant. 8

Community Gaming Grants Program 2 – The Application

Community Gaming Grants Program 2. Application Dates PAC/DPAC applications are accepted between: • April 1 st and June 30 th Final notification by: • September 30 th All PACs/DPACs are strongly encouraged to apply on-time. If a PAC/DPAC misses the application period, they should contact the Branch to discuss the late application process.

Community Gaming Grants Program 2. PAC/DPAC Required Documentation PACs/DPACs require basic information to apply:  PAC/DPAC information (Full legal name, mailing address and L&G number)  A complete list of annexes/school(s) that the PAC/DPAC represents  A separate “Gaming Account” and A voided cheque from your “Gaming Account” (for new applicants or those with o changed banking information)  A Gaming Account Summary Report for each fiscal year that gaming funds were held in the gaming account  Names, positions and contact information of 2-4 members of the PAC/DPAC associated with the application 11

Community Gaming Grants Program 2. How to Apply Apply online at http://gov.bc.ca/gaminggrants 12

Community Gaming Grants Program 3 – Spending The Grant

Community Gaming Grants Program 3. Appropriate Use of Funding for PACs PAC grant funds are for extracurricular activities only, such as: • Touring theatre/musical/science presentations; guest speakers or workshops • Emergency, safety, or earthquake supplies • Supplies for extracurricular clubs (e.g. knitting club, chess club, photography club, etc.) • Student publications (e.g. newsletters, yearbooks) • Student computers for extracurricular activities – E.G.: Photography or music recording club that has a laptop with special photo/video/music editing equipment, or yearbook club having its own computer with software for layouts . • Student societies (e.g. drama club, student council, LGBTQ2+ club) • Student ceremonies (e.g. graduation, dry grad, grad gowns) • Uniforms and equipment for extracurricular activities • Awards and trophies (no cash awards) • Capital acquisitions directly benefiting students (playground equipment, projector for movie nights, etc) • Student conferences or educational field trips within B.C. 14

Community Gaming Grants Program 3. Appropriate Use of Funding for DPACs DPAC grant funds must be spent on things that foster greater parental involvement in schools and effective communication between schools, parents, students and the community, such as: • Parent information, promotional materials – Newsletters, websites, social media etc. • Parent training and workshops (e.g. Foodsafe; student health or wellness classes; Robert’s Rules) • Room rental for meetings. • Administrative costs, including BCCPAC membership fees • Travel for regular DPAC meetings 15

Community Gaming Grants Program 3. Prohibited Use of Funds for Parent Advisory Councils • Goods or services used primarily by teachers to deliver curriculum or by students to complete curriculum requirements (i.e. books and textbooks for the classroom, teaching resources, etc) • Materials that are not required in the teaching or completion of curriculum, but which assist in doing so (e.g. smart boards and tablets) • Disbursements outside the province, unless pre-approved by the Branch • Out of province travel, unless pre-approved by the Branch • Out of province/country aid • Past debt, loan or interest payments 16

Community Gaming Grants Program 3. Prohibited Use of Funds for Parent Advisory Councils (cont’d.) • Extra lighting, curtains, props, etc. for in-school theatre/drama classes • Replacing the gymnasium floor • BCCPAC membership fees • Teachers on call (to supervise field trips) • Staff luncheons • Professional development of school staff See Section 7.7 for other prohibited uses of funds 17

Community Gaming Grants Program 3. Use of Funds for Parent Advisory Councils (cont’d.) Can a PAC give grant funds to the school or school district? • No. Per section 10 of the Conditions for a PAC/DPAC Grant, PACs are not permitted to make advances or donations of gaming funds to a school or school district. • However, the PAC may reimburse the school, school district, school group, or an individual for eligible disbursements as long as supporting documentation is retained in the PAC's gaming records. • It is preferred that the PAC pays suppliers of goods and services directly whenever possible because this creates the shortest paper trail. 18

Community Gaming Grants Program 3. Use of Funds for Parent Advisory Councils (cont’d.) Our PAC provides scholarships and bursaries for students attending postsecondary education. Should we make the cheque payable to the student or the educational institution? • Scholarships are only eligible when they are provided to a current student of the school who is graduating in the current year. Make the cheque payable to the student. Grant funds must be disbursed within British Columbia directly to the eligible beneficiary, not to a third party. The requirement that cheques be issued directly to the student provides the branch with assurance that the scholarship or bursary program is a PAC program and that the PAC has established selection criteria and procedures for awarding the scholarships or bursaries. 19

Community Gaming Grants Program 4 – More Information

Community Gaming Grants Program 4. Reporting What are the reporting requirements of the Community Gaming Grants? • All PAC organizations that receive Community Gaming Grants must submit a Gaming Account Summary Report annually within 90 days after the PAC's fiscal year end. The report must not be submitted prior to the PAC's fiscal year end. 21

Community Gaming Grants Program 4. FAQs • FAQs: There is a comprehensive “Frequently Asked Questions” document on our website that covers many relevant issues. • CHECKLIST: Review the “Pre - Application Checklist” before applying to ensure you have all the documents on hand. 22

Community Gaming Grants Program 7 – Key Resources 1) MAH website (http://gov.bc.ca/gaminggrants) 2) Community Gaming Grants Branch • General – communitygaminggrants@gov.bc.ca, or call 1-800-663-7867 • Community Outreach Manager – CGGOutreach@gov.bc.ca 3) BCACG – British Columbia Association of Charitable Gaming (http://bcacg.com/) 4) BCCPAC – BC Confederation of Parent Advisory Councils http://bccpac.bc.ca

Community Gaming Grants Program 7 – Community Charitable Gaming Associations (CCGAs) CCGAs receive grants to help local non-profits  Dawson Creek – Northern Lights CCGA http://northernlightsgaming.ca/  Prince George – Northern Interior CCGA http://www.northernica.org/  Kelowna – Central Okanagan CCGA http://cocga.com/  Chilliwack – Fraser Valley CCGA https://fvccga.com/  Victoria – Charity Works CCGA http://charityworks.ca/  Comox – Valley CCGA www.valleycharitablegamingsociety.com  Vancouver – BCACG http://bcacg.com

Community Gaming Grants Branch 2019 Capital Project Grants