Renat ata A. Hedrin ingto gton n Jones es, , MSW Coordinator, Medicaid & Special Projects Richmond Public Schools Office of Exceptional Education & Student Services
Welcome Welcome Introductions Purpose Process to Become an Approved Provider in RPS Therapeutic Day Treatment (TDT) Implementation Evaluation System Virginia Independent Clinical Assessment Program (VICAP)
Welcome & Introductions Dr. Michelle Boyd, Director Richmond Public Schools Office of Exceptional Education & Student Services Ms. Renata A. Hedrington Jones, MSW Richmond Public Schools Coordinator, Medicaid & Special Projects Ms. Terri Harris, VP Operations Communities in Schools -Richmond
RPS Mission The mission of Richmond Public Schools, the gateway to infinite possibilities, is to lead our students to extraordinary, honorable lives as inspirational global leaders who shape the future with intellect, integrity, and compassion through challenging, engaging learning experiences guided by highly qualified, passionate educators in partnership with families and communities.
Partnership for Achievement Richmond Public Schools Therapeutic Communities Day in Schools Treatment Student Achievement
“One Goal – Unique Roles” Communities in Schools Richmond Public Schools Therapeutic Day Richmond (CISR) Treatment Identifies and addresses Develop and implement Provides services (e.g. unmet needs of children engaging, innovative, and counseling, crisis and families to help rigorous curriculum that intervention) to help children stay in school by will optimize learning. children during the school mobilizing existing day to improve behaviors, community resources and Engage all facets of the emotional well-being, and fostering cooperative community as partners in /or attendance partnerships accomplishing our mission and objectives. Align people and resources strategically to maximize impact.
Meeting Purpose Clarify structures and processes regarding therapeutic day treatment (TDT) in Richmond Public Schools for enhanced student outcomes Clarify TDT roles and responsibilities among Richmond Public Schools, Communities in Schools Richmond, and TDT providers for increased collaboration and effectiveness
Becoming an Approved TDT Provided in Richmond Public Schools Step-by-Step Process
How to Become an Approved TDT Provider in RPS • Submit Therapeutic Day Treatment Application with attachments to CISR, Terrie Harris & RPS Coordinator, Renata A. Hedrington Jones Provider • Notify provider & RPS Coordinator of agency approval or denial • Send letter to approved provider informing them that the RPS Coordinator will schedule a meeting within 10 business days CISR • Add provider to list of approved providers • Review principal’s request for providers RPS • Provide principals with updated provider list by the 15 th of each Coordinator
Step 1: Provider Application
How to Become an Approved TDT Provider in RPS Therapeutic Day Treatment Application If you have not completed this process and are currently in an RPS school you must complete this process If you have not signed an MOU with CISR and are currently in a RPS school, you must do so or you will not be permitted to enter a RPS building until the required documentation is on file
Step 2: Provider Approval Notification Agencies will be notified of approval or denial by CISR. Only approved agencies will be added to the approved TDT roster.
Agency Notification Upon approval (step 2), agencies will be notified by CISR that they have been approved and will be added to the Richmond Public Schools’ approved day treatment provider roster. Agency appearance on the approved RPS TDT provider roster means the agency has met the qualifications to provide services in schools. Agency appearance on the approved RPS TDT provider roster alone, does not mean an agency can enter and provide service in RPS schools.
TDT Provider Access to Schools When needed, principals/designees will make a written request for specific TDT agencies ( Principal Request for Day Treatment Services ) to Renata Jones Principals will have access to brochures from agencies on the approved provider list to inform their decision. Principals may contact potential agencies to obtain additional information not included in the brochure to inform their decision.
Step 3: Principal Request for Day Treatment Services
Rationale for Modified Request Process Safeguard Instructional Time School-based staff must be able to focus on instruction in order to achieve the mission of Richmond Public Schools. Note: TDT providers are to refrain from soliciting TDT services to school-based staff.
Step 4: Notification to Provide Service in Specific Schools Renata Jones will respond to principals’ requests for agencies to provide TDT in his/her specific school. Upon approval, principals will contact the specific agency and schedule an intake meeting (start date, expectations,…).
TDT Implementation Plan for Success
Implementation of TDT TDT providers must adhere to confidentiality regulations at all times. School staff and TDT providers will collaboratively determine the most appropriate time for students to receive TDT service Refrain from pulling students from core content courses Ensure in-class support does not take away from the instructional process / learning environment
Implementation of TDT TDT providers will collect baseline, formative, and summative data regarding target behaviors (e.g. attendance, discipline infractions) TDT providers will review progress data with school-based staff (inclusive of CISR site supervisor as on a regular basis (at minimum – 4.5 week intervals)
Transfer Students Agencies do not transfer to other buildings because their students transferred to a new school (complete application process must be followed) Example: Mickey Mouse received TDT from Agency X while attending ABC Middle School. Mickey Mouse transferred to DEF Middle School. If Agency X is not a current provider in DEF Middle School, they will not provide services to Mickey Mouse. While Agency X is an approved agency on the RPS list, Agency X would only be permitted in DEF Middle School via principal request through the RPS process.
Communication Protocol Should questions or concerns arise regarding the implementation of TDT in schools, please use the communication protocol listed below. Michelle Boyd, Renata Jones, Director, Special Projects Principal Coordinator / Exceptional Terrie Harris, CIS Education Start Here VP Operations TDT Designee and Student (e.g. assistant principal) / CISR Services Site Supervisor Contact information appears on the last slide
Communication Protocol Communicate with CIS All information is confidential Coordinators Providers shall not attend TDT providers are an meetings of students they do INTEGRAL part of the school not serve family Providers may not recruit Submit professional clients documentation in a timely manner
Program Evaluation Did We Achieve Our Goal?
Desired Results of Therapeutic Day Treatment TDT results in … Increased social and emotional competency Reduction in disruptive and aggressive behaviors Reduction in suspensions, truancy, expulsions, and violence
Annual Evaluations Each TDT agency will be evaluated semi-annually by each school served (some agencies will receive multiple evaluations because they provide services in multiple schools). Based on the evaluations, principals will make a determination regarding continued partnership with the agency for TDT. Note: Principals reserve the right to terminate partnership with an agency at any time. Evaluations will also be reviewed at the division level to determine trends within agencies across the division.
Day Treatment Provider Evaluation
Day Treatment Provider Evaluation(p.2)
Principal Evaluation(p.3)
Virginia Independent Clinical Assessment Program (VICAP) Required Process Reminder
Referrals for TDT in RPS VICAP Process must be followed CISR and building administrators will ensure that the procedure is followed Parents are assisted with the VICAP process by CISR staff or building designee Providers are not to assist in this process Richmond Public School’s building principal or designee may recommend that a student begin the VICAP process to receive services Parent contact VICAP to obtain an independent clinical assessment to determine if a student is eligible to receive Medicaid-funded services. Services that require an independent assessment include: Therapeutic Day Treatment Services (school based services) Intensive In-Home Services (home based services) Mental Health Support Services (community based services) Residential Treatment (out of home – residential services)
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