remote work: tips for managing your time, employees, & self - PowerPoint PPT Presentation

remote work: tips for managing your time, employees, & self presented by FEI Behavioral Health July 31, 2020 FEI Confidential - Do Not Distribute 0

objectives Define what time is and how to manage it How self-care plays into productivity Remote and well being Working Identify strategies for improving time management Discuss connecting and managing while remote FEI Confidential - Do Not Distribute 1

discussion How do you stay connected? 2 FEI Confidential - Do Not Distribute

time FEI Confidential - Do Not Distribute 3

time management Mysterious Subjective Actuarial Measured by activity Unmanageable FEI Confidential - Do Not Distribute 4

but we are manageable time management = event/self-management FEI Confidential - Do Not Distribute 5

we manage events and ourselves through… self-care setting priorities using strategy creating a personal system FEI Confidential - Do Not Distribute 6

self-care FEI Confidential - Do Not Distribute 7

tips Do things you Get enough Basic needs enjoy sleep first Check in Drink plenty with yourself of water regularly Take lunch and Unplug breaks FEI Confidential - Do Not Distribute 8

know thyself FEI Confidential - Do Not Distribute 9

know thyself FEI Confidential - Do Not Distribute 10

time wasters Activity and Time • do-overs • low-priority items • “soft” meetings and interruptions • do it yourself and multi tasking FEI Confidential - Do Not Distribute 11

organize FEI Confidential - Do Not Distribute 12

know thyself when are you at your best? 12 12 am am 1 1 3 3 5 5 6 6 7 7 8 8 9 9 10 10 11 11 noon 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 10 11 11 FEI Confidential - Do Not Distribute 13

strategies FEI Confidential - Do Not Distribute 14

prioritize FEI Confidential - Do Not Distribute 15

prioritize covey’s matrix FEI Confidential - Do Not Distribute 16

prioritize covey’s matrix FEI Confidential - Do Not Distribute 17

prioritize FEI Confidential - Do Not Distribute 18

prioritize Invest in Invest in Ending Beginning Create Review Detailed Plan Final Touches 2 Moves Ahead Quality Control “Do-Over” Prevention Delegate and Complete Tasks 45 min 45 min 9am 10 11 12 pm 1 2 3 4 5 90 minutes = 19% FEI Confidential - Do Not Distribute 19

scheduling FEI Confidential - Do Not Distribute 20

Parkinson’s Law: FEI Confidential - Do Not Distribute 21

corollary to parkinson’s law “A conversation tends to expand to fill the time available for its accomplishment” FEI Confidential - Do Not Distribute 22

Pomodoro technique FEI Confidential - Do Not Distribute 23

Pomodoro technique Choose a task you Set the pomodoro want to work on timer for 25 minutes Take a short 3-5 Work on the task minute break, until timer chimes, stretching/walk/non- checkmark paper work related Have you finished 4 Take a 10-15 minute full pomodoro break after 4 full NO YES cycles? pomodoro cycles FEI Confidential - Do Not Distribute 24

Pomodoro technique Inform Negotiate Protect Schedule Call Back FEI Confidential - Do Not Distribute 25

there’s an app for that FEI Confidential - Do Not Distribute 26

connection FEI Confidential - Do Not Distribute 27

virtual meaningful connection 5/2/2018 FEI Confidential - Do Not Distribute 28

effective meetings Start on Time Engagement lateness = hostility/arrogance humor/distraction Action Plan End on Time Follow Agenda what, who, how, when – or be a hero and end use previous action plan save it early FEI Confidential - Do Not Distribute 29

remote management 5/2/2018 FEI Confidential - Do Not Distribute 30

effective conversations appropriate time and location start-stop contract goal contract - how will success look division of labor agree to next contact FEI Confidential - Do Not Distribute 31

effective emails Polite •salutations and closing Careful with Emoticons Action plan •who what when where how why If you are feeling hesitant to send •think: would I want this forwarded? •proofread yourself – proofread buddy Still hesitant •save in drafts - review tomorrow FEI Confidential - Do Not Redistribute 32 6.28.2018

keeping teams engaged Build sense of belonging Clear goals Communicate Regularly Be proactive Make engagement fun and easy FEI Confidential - Do Not Distribute 33

review • Time • Self-care • Strategies • Remote working 6.28.2018 FEI Confidential - Do Not Redistribute 34

State of Wisconsin Employee Assistance Program and Work-life Services Enhance your well-being and resilience! 1.866. 6.274. 74.47 4723 23 Note the username and click on the link below to visit your EAP & Work-Life website right now. www.feieap.com - username: sowi FEI Confidential - Do Not Distribute

questions / discussion FEI Behavioral Health - Private and Confidential 36

evaluations

thank you FEI Confidential - Do Not Distribute