REGULAR MEETING OF CITY COUNCIL October 7, 2013 at 12:00 p.m. With - PDF document

REGULAR MEETING OF CITY COUNCIL October 7, 2013 at 12:00 p.m. With immediate adjournment to Closed Meeting Regular Council reconvenes at 7:00 p.m. Council Chamber City Hall MINUTES PRESENT: Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Jaimie McEvoy Councillor Betty McIntosh Councillor Chuck Puchmayr Councillor Lorrie Williams STAFF: Ms. Lisa Spitale - Chief Administrative Officer Ms. Jan Gibson - Acting Corporate Officer/Director of Legislative Services Mr. G. Dean Gibson - Director of Parks, Culture and Recreation Mr. Gary Holowatiuk - Director of Finance & Information Technology Mr. Jim Lowrie - Director of Engineering Services Ms. Bev Grieve - Acting Director of Development Services Ms. Stephanie Lam - Committee Clerk The meeting was called to order at 7:00 p.m. EXCLUSION OF THE PUBLIC 1. MOVED and SECONDED: THAT pursuant to Section 90 of the Community Charter, members of the public be excluded from the Closed Meeting of Council immediately following the Regular Meeting of Council on the basis that the subject matter of all agenda items to be considered relate to matters listed under sections 90(1)(a), 90(1)(e), 90(1)(k) and 90(1)(l) of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if October 7, 2013 Regular Council Minutes Page 1 Doc #474106

the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report]; Purpose of the meeting: Property, personal and planning matters. ADJOURNMENT 2. MOTION to adjourn to the Council Meeting in open session and proceed to Closed Session. MOVED and SECONDED THAT the Council meeting in open session be adjourned and proceed to closed session. CARRIED. All members of Council present voted in favour of the motion. RECONVENE TO REGULAR COUNCIL 3. MOTION to reconvene to the Regular Meeting of Council at 7:00 p.m. in the Council Chamber. MOVED and SECONDED THAT the Regular Meeting of Council be reconvened in the Council Chamber (7:00 p.m.). CARRIED. All members of Council present voted in favour of the motion. ADDITIONS TO THE AGENDA MOVED and SECONDED THAT the agenda be amended by: • Adding new item 5a – Announcement from the Chief Administrative Officer regarding Westminster Pier Park • Adding from the October 7, 2013 Committee of the Whole agenda – Item 16 – Community Festival Organizers Consultation Follow-up (On Table) CARRIED. All members of Council present voted in favour of the motion. October 7, 2013 Regular Council Minutes Page 2 Doc #474106

ADOPTION OF MINUTES 4a) Motion to adopt the minutes of the Regular Meeting of the City Council held September 9, 2013 MOVED and SECONDED THAT the September 9, 2013 Regular Council meeting minutes be adopted. CARRIED. All members of Council present voted in favour of the motion. 4b) Motion to adopt the minutes of the Special Regular Meeting of the City Council held September 13, 2013 MOVED and SECONDED THAT the September 13, 2013 Regular Council meeting minutes be adopted. CARRIED. All members of Council present voted in favour of the motion. PRESENTATIONS 5. Mayor Wayne Wright to proclaim October 6-12, 2013 as Fire Prevention Week and to present the proclamation to Chief Tim Armstrong, New Westminster Fire and Rescue Services Mayor Wright proclaimed October 6-12, 2013 as Fire Prevention week, and noted the following: WHEREAS The theme for 2013’s Fire Prevention Week is “Prevent Kitchen Fires!”; and WHEREAS The needless loss of lives and property as a result of fire, could be significantly reduced or eliminated by individual and community fire prevention programs; and WHEREAS Cooking is the leading cause of home fires, and two of every five home fires start in the kitchen; and WHEREAS The City of New Westminster is committed to ensuring the safety and security of all those living in and visiting our city; and WHEREAS New Westminster’s Fire and Rescue Services are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education. THEREFORE As Mayor of the City of New Westminster, I do hereby proclaim the week of October 6 through 12, 2013 as FIRE October 7, 2013 Regular Council Minutes Page 3 Doc #474106

PREVENTION WEEK and call upon the citizens of our City to participate in fire prevention activities at home, work and school, and to support the many public safety activities and efforts of New Westminster’s Fire and Rescue Services. I also call upon all public information agencies to actively participate in providing effective fire prevention programs to instill in the minds of each citizen, fire safety practices which will reduce the loss of life and property damage caused by fire. Fire Chief Tim Armstrong received the proclamation and advised that one of the most common activities that start fires are unattended stoves. It was noted that all homes should have a valid fire extinguisher, noting that residents should have them annually inspected. Chief Armstrong also spoke to the importance of ensuring that residents have working smoke detectors. Chief Armstrong reported that the Glenbrooke Fire Hall hosted an open house which featured many family activities and events. Council questioned if Power Bars have the ability to start fires. Chief Armstrong advised that a good quality power bar would be safe to use; however, poorer quality extension cords and power bars, such as the ones available at dollar-type stores, could pose a fire hazard. 5a. Announcement from the CAO regarding Westminster Pier Park Lisa Spitale, Chief Administrative Officer, announced that the City of New Westminster is the recipient of the 2013 Pinnacle Award for the development of Westminster Pier Park. Ms. Spitale read the press release, which is available online at www.newwestcity.ca. DELEGATIONS 6. Open Delegations Tony Antonias, Special Advisor to the Arts Commission, provided a written submission, and announced that the Vagabond Planers are entering their 77 th Season of productions at the Bernie Legg Theatre. UNFINISHED BUSINESS 7. No Items October 7, 2013 Regular Council Minutes Page 4 Doc #474106

COMMITTEE RECOMMENDATIONS 8. Recommendations from Council in Committee of the Whole meeting held October 7, 2013: a. Appointment to the New Westminster Design Panel and Amendment to the Terms of Reference MOVED and SECONDED THAT the appointment of Jacob Weber, New Westminster Design Panel, be rescinded; THAT the New Westminster Terms of Reference be amended by: • Deleting “One member of the Development Industry – General” • Amending the number of AIBC Representatives from three to four THAT Cheryl Fu, AIBC, be appointed as the AIBC representative with the term ending January 31, 2015; CARRIED. All members of Council present voted in favour of the motion. b. Motion to receive and adopt the minutes of Council in Committee of the Whole held September 9, 2013. MOVED and SECONDED THAT the September 9, 2013 Committee of the Whole minutes be adopted. CARRIED. All members of Council present voted in favour of the motion. c. Columbia Street Swag Lighting Design Options , Acting Director of Development Services, Director of Engineering, and General Manager, Electrical Operations a) Report Tabled July 8 and September 23, 2013 b) Columbia Street Swag Lighting – Additional Information (September 23, 2013) c) Columbia Street Swag Lighting – Additional Information On Potential Cost Sharing (October 7, 2013) Members of Council advised that the use of lighting can enhance the downtown areas, adding that they can also support tourism and economic development by attracting visitors to the City. It was noted that in years past, a historical design was presented in the form of swag lights, and this year, the City will be able to feature a modern design of lights into the Downtown area. October 7, 2013 Regular Council Minutes Page 5 Doc #474106