Regular Board Meeting July 27, 2020
1. Agenda Review Agenda 2. Old Business 3. Approval of Consent Agenda Items a. Regular Board minutes dated June 22, 2020 b. Board Member vouchers for the month of June c. Payment vouchers dated June 17, 2020 – July 21, 2020 d. Sanitary Sewer Extension – Hartley Hill (City of Duluth) e. Sanitary Sewer Extension – Fosness Development (City of Cloquet) f. Sanitary Sewer Extension – Payton Acres Phase 1 (City of Hermantown) 4. New Business Items for Discussion and Approval a. Approval of Building 11 Truck Drive Through and Vactor Truck Slab Paving Project, Recommendation to award Bid 1414, and Construction Related Professional Services b. Approval of Thickener and Odorous Air Blower Improvements – Professional Services c. Approval of Building 9 Admin Security Improvements Bid #1405 – Recommendation for Approval of Change Orders and Professional Services 5. Committee Reports a. Committee of the Whole b. Finance c. Operations d. Personnel e. Legislative f. Planning/Solid Waste g. Board Governance h. Board Member Comments 6. Executive Director Reporting a. Communications b. Monthly Financials c. NPDES 7. Legal Counsel 8. Executive Session (staff excused)
Approval of Consent Agenda Items a. Regular Board minutes dated June 22, 2020 b. Board Member vouchers for the month of June c. Payment vouchers dated June 17, 2020 – July 21, 2020 d. Sanitary Sewer Extension – Hartley Hill (City of Duluth) e. Sanitary Sewer Extension – Fosness Development (City of Cloquet) f. Sanitary Sewer Extension – Payton Acres Phase 1 (City of Hermantown) 3
New Business Items for Discussion and Approval 4
Building 11 Truck Drive Through & Vactor Truck Discharge Slab and Paving Project 5
Building 11 Truck Drive Through & Vactor Truck Discharge Slab and Paving Project 6
Building 11 Truck Drive Through & Vactor Truck Discharge Slab and Paving Project 7
Thickener and Odorous Air Blower Improvements – Professional Services 8
Thickener and Odorous Air Blower Improvements – Professional Services 9
Building 9 Admin Security Improvements Bid #1405 – Change Order 10
Building 9 Admin Security Improvements Bid #1405 – Change Order 11
Building 9 Admin Security Improvements Bid #1405 – Change Order 12
Committee Reports a. Committee of the Whole b. Finance c. Operations d. Personnel e. Legislative f. Planning/Solid Waste g. Board Governance h. Board Member Comments 13
Executive Director Reporting 14
Communications Tweet from @ErikSimonson regarding local bonding projects in limbo including 06/24/2020 WLSSD Article from Duluthian regarding MPCA recognition of outstanding permit 07/01/2020 compliance by WLSSD wastewater treatment staff Article from squatchrocks.com (92.1FM) entitled: “WLSSD offers several food compost sites around the Twin Ports” 07/07/2020 Correspondence from Lakeside resident thanking Dianne Mathews for responsiveness 07/09/2020 during Lakeside project Article from duluthnewstribune.com entitled: “Pollutants addressed as Twin Ports Interchange project officials say delay was ‘time well spent’” 07/08/2020 15
WLSSD Monthly Financial Review June 2020
Wastewater – June 2020
Wastewater Industrial Revenue Review 2020 results through June 120,000 95,928 100,000 85,728 90,118 78,863 75,385 80,000 67,880 77,799 BOD ANNUAL BUDGET 58,408 LBS/DAY 60,000 49,278 51,784 53,804 48,371 47,634 39,309 43,442 40,000 BOD 38,201 TSS ANNUAL BUDGET TSS 20,000 0 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YTD $457,006 over budget or 106%
Wastewater Operating Revenue Review 2020 results through June • Operating Investment Earnings • $7,884 over budget or 109% • Miscellaneous Revenue - $159,145 over budget or 158% • Hauled Waste • $136,562 over budget or 218% • Biosolids • $11,542 under budget or 51% • Capacity Availability Fee • $33,374 over budget or 125% • Other Miscellaneous • $751 over budget • Total Wastewater Operating Revenue • $624,035 over budget or 104%
Wastewater O&M Expense Review 2020 Results through June • Direct Department Expenses • $167,525 under budget or 96% • Key Areas to Highlight • Payroll - $24,225 over budget or 101% • Natural Gas - $6,328 under budget or 93% • Electricity – $239,380 under budget or 83% • Diesel - $11,016 under budget or 77% • Water/Storm Water - $15,090 over budget or 120% • Repairs/Cleaning Interceptors - $2,059 under budget or 97% • Contract Services – $25,633 under budget or 50% • Supplies - $6,469 under budget or 91% • Grants to Governmental Units - $8,250 under budget • Program Development - $10,027 under budget or 4% • Chemicals - $116,537 over budget or 117% • Sodium Hypochlorite/Bisulfite - $18,795 over (111%) • Polymers - $70,790 over (118%) • Ferric - $43,484 over (169%) • Defoamant - $1,741 over (89%) • Liquid Oxygen - $11,365 under (33%) • Other Chemicals - $3,426 under (82%) • Allocated Department Expenses • $113,658 under budget or 97% • Total O&M Expenses • $281,183 under budget or 97%
Wastewater Capital / Debt Service Review 2020 Results through June • Capital Investment Earnings • $13,744 under budget or 86% • Capital Transfers • YTD – 100% • Debt Service Investment Earnings • $36,226 under budget or 80% • Debt Service Transfer • YTD – 100%
Wastewater Revenue, Expense and Surplus Summary 2020 Results through June Budget Actual Variance Revenues $14,115,623 $14,739,658 $624,035 Over Expenses $8,358,245 $8,077,062 $281,183 Under Capital / Debt Service Earnings $274,964 $224,994 <$49,970> Under Transfers for Capital / Debt $6,072,186 $6,072,186 $0 At Service Surplus <Deficit> <$39,844> $815,404 $855,248 Over
Wastewater Fund Balances 2020 Results through June • The Wastewater Operations Fund Balance was at $14,199,154 or 3 ¼ times the minimum targeted goal as of June 30, 2020. (Goal 25% or better of 2020 budgeted O&M expenses - $4,171,565) • The Wastewater Capital Fund Reserve was $9,094,227 or $6.67 million in excess of the minimum targeted goal as of June 30, 2020. (Goal $1,000,000 plus highest annual WIF annual set aside of $1,420,827) • The Wastewater Debt Service Adjusted Fund Balance (including Georgia Pacific prepaid 2020-2027) was at 228% as of June 30, 2020. (Goal 120% or better)
Solid Waste – June 2020
Solid Waste Revenue Review 2020 Results through June Solid Waste Revenue • Transfer Station • $20,095 over budget or 101 % • Hauler Collected Fees (SWMF) • $36,625 under budget or 97% • Material Recovery Center • $85,347 under budget or 72% • Yard Waste/Organics • $18,698 over budget or 123% • Household Hazardous Waste • $9,889 over budget or 114% • Operating Investment Earnings • $3,727 over budget or 129% • Miscellaneous • $2,215 over budget or 100% Total Solid Waste Operating Revenue • $67,348 under budget or 99%
Solid Waste O&M Expense Review 2020 Results through June • Direct Department Expenses • $384,743 under budget or 90% • Key Areas to Highlight • Payroll - $75,397 under budget or 91% • Electricity - $1,433 under budget or 88% • Solid Waste Disposal - $69,205 under budget or 97% • Contract Services- $111,784 under budget or 71% • Supplies - $5,808 under budget or 79% • Public Information - $16,650 under budget or 72% • Rent-Equipment – $11,165 under budget or 43% • Copying and Printing - $7,092 under budget or 53% • Grants to Governmental Units - $67,727 under budget or 53% • Program Development - $8,796 under budget or 43% • Allocated Department Expenses • $68,008 under budget or 93% • Total O&M Expenses • $452,751 under budget or 91%
Solid Waste Capital Review • Capital Investment Earnings • $1,906 under budget or 85% • Capital Transfers • YTD – 100%
Total Solid Waste Summary 2020 Results through June Budget Actual Variance YTD Revenues $4,946,266 $4,878,918 <$67,348> Under Expenses $5,037,867 $4,585,116 $452,751 Under Capital $145,154 $145,468 <$314> Under Capital Earnings $12,502 $10,596 <$1,906> Under Surplus <Deficit> <$224,253> $158,930 $383,183 Over
Solid Waste Fund Balances 2020 Results through June • The Solid Waste Operations Fund Balance was at $2,524,719 or 1 ¾ times the minimum targeted goal as of June 30, 2020. (Goal 25% or better of 2020 budgeted non-Transfer Station O&M expenses - $1,319,275) • The Solid Waste Capital Fund Reserve was at $592,445 or 1 times the minimum targeted goal as of June 30, 2020. (Goal $550,000 or better) • There is no Solid Waste debt and thus there are no Solid Waste Debt Service funds.
Transfer Station Capital Fund Balance 2020 Results through June • The Transfer Station Reserve Fund balance was at $398,715 or 2 ½ times the minimum targeted goal as of June 30, 2020. (Goal $150,000 or better)
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