REGULAR MONTHLY MEETING NOTICE/AGENDA Coastal Bend College District 3800 Charco Road Beeville, TX 78102 Notice/Agenda of Regular Meeting Board of Trustees Coastal Bend College District December 18, 2018 A Regular Meeting of the Board of Trustees of the Coastal Bend College District will be held on Tuesday, December 18, 2018 beginning at 5:30 PM in the Robert J. Beasley, Jr. Administration Building, Sandy Dirks Board Room, 3800 Charco Road, Beeville, TX 78102. The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 1. INVOCATION 2. MEMBERS AND VISITORS PRESENT 3. PUBLIC COMMENTS 4. CONSENT AGENDA A. Consideration and Possible Action to Approve the November 20, 2018 Regular Board Meeting Minutes B. Consideration and Possible Action to Approve the November 29, 2018 Board Workshop Meeting Minutes C. Consideration and Possible Action to Approve Monthly Financial Reports for November 2018 5. NEW BUSINESS A. Consideration and Possible Action to Approve Proposal for Fee Waiver of Dual Enrollment Fee and Registration Fee from Riviera ISD/ Kaufer Early College High School (ECHS) B. Consideration and Possible Action to Approve Course Fee Adjustment C. Consideration and Possible Action to Approve the College District’s 2019– 2020 Notice/Agenda – Regular Meeting December 18, 2018 Page 1 of 2
Academic Calendar D. Consideration and Possible Action to Approve Professional Services for Fund Accountant and Ellucian Consultant not to exceed $150,000 for FY2018-19 6. REPORTS A. First Quarter Investment Report Required by the Public Funds Investment Act B. CBC Monthly Update to Board on Corrective Measures Regarding THECB Investigation and Related Issues - December 2018 C. President's Report - December 2018 7. EXECUTIVE SESSION A. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, including the College President, & obtain legal advice regarding the same 8. CONSIDERATION AND POSSIBLE ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION 9. ADJOURNMENT If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E or Government Code Section 418.183(f). Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All votes, actions, or decisions will be taken in open meeting. [See BDA (Legal)] This notice was posted in compliance with Texas Open Meetings Act at Coastal Bend College, Robert J. Beasley, Jr. Administration Building, 3800 Charco Rd, Beeville, TX 78102 on Friday, December 14, 2018 at 8:20 PM. _________________________________ Anna Garcia, Recording Secretary Coastal Bend College Board of Trustees Notice/Agenda – Regular Meeting December 18, 2018 Page 2 of 2
Coastal Bend COLLEGE THE BOARD OF TRUSTEES COASTAL BEND COLLEGE REGULAR MEETING COASTAL BEND COLLEGE ROBERT J. BEASLEY ADMINISTRATION BUILDING SANDY DIRKS BOARD ROOM 3800 CHARCO ROAD BEEVILLE, TX 78102 DECEMBER 18,2018 The Regular of the Board of Trustees of Coastal Bend College was held Tuesday, December 18, 2018 at 5:30PM in the Robert J. Beasley, Jr . Administration Building, Sandy Dirks Board Room, 3800 Charco Road, Beeville, TX 78102. Trystees and Visitors present Board of Trustees Present: Mr. Carroll W. Lohse, Chairman Mr. George P. Morrill Ill, Vice-Chairman Mr. Victor Gomez, Secretary Mrs. Dela Castillo, Trustee Mr. Jeff Massengill, Trustee Mr. Taylor Tomlin, Trustee (Joined via Lifesize) Mrs. Martha Warner, Trustee Board of Trustees Absent: Administrators Present: Beatriz T. Espinoza, President Jacinto Colmenero, Director of Physical Plant Carry DeAtley, Vice President of Instruction and Economic Development Shannon McCarron, Vice President of Strategic Planning and Operations Bernard Saenz, Director of Marketing and Public Relations Staff and Visitors Present: Lists available in the President's office CBC Board Meeting Minutes: Regular of 12/18/2018 a45: 31 PM. Page 1 of 4
1 : 3 Chairman Lohse called the Regular Meeting to order at 5:31 PM and declared a quorum of the Board present. 1. INVOCATION Chairman Lohse gave the Invocation. 2. MEMBERS AND VISITORS PRESENT Chairman Lohse welcomed all members and visitors present. 3. PUBLIC COMMENTS Kenneth Bethune, community member expressed concerns about negative comments towards Coastal Bend College and the community. Brian Byrd, CBC Head Men's Soccer Coach, presented his perspective on the CBC soccer program and student life. Elizabeth Simonson, community member, presented on her concerns over executive session and board procedures. 4. CONSENT AGENDA A. Consideration and Possible Action to Approve the November 20, 2018 Regular Board Meeting Minutes B. Consideration and Possible Action to Approve the November 29, 2018 Board Workshop Meeting Minutes C. Consideration and Possible Action to Approve Monthly Financial Reports for November 2018 Trustee Castillo requested to pull the financials from the consent agenda. Vice Chair Morrill made the motion and Trustee Warner seconded to approve the November 20, 2018 Regular Board Meeting Minutes, and the November 29, 2018 Board Workshop Meeting Minutes. Motion carried . Discussion was held. Secretary Gomez made the motion and Vice Chair Morrill seconded to approve the Monthly Financial Reports for November 2018. Motion carried. 5. NEW BUSINESS A. Consideration and Possible Action to Approve Proposal for Fee Waiver of Dual Enrollment Fee and Registration Fee from Riviera ISO/ Kaufer Early College High School (ECHS) President Espinoza recommended the proposed fee reduction citing that Riviera ISO/ Kaufer Early College High School (ECHS) met all criteria for fee reduction. Superintendent Karen Unterbrink from Riviera ISO answered questions related to her district's commitment to student success and engagement with CBC. Trustee Massengill made the motion and Trustee Warner seconded to approve the Fee Waiver of Dual Enrollment Fee and Registration Fee of a flat rate of $75.00 towards BCIS 1305 and EDUC 1300 from Riviera ISD/Kaufer Early College High School (ECHS) beginning Spring 2019. Motion carried. CBC Board Meeting Minutes: Regular of 12 /1 8/2018 a~5 PM. Page 2 of 4
B. Consideration and Possible Action to Approve Course Fee Adjustment Secretary Gomez motioned to table approving course fee adjustments on any fee over a $50.00 increase. Trustee Massengill seconded. The motion was retracted. Secretary Gomez made a motion to table approving Course Fee Adjustments until more information is available on vendor/provider options. Trustee Massengill seconded. Motion carried. C. Consideration and Possible Action to Approve the College District's 2019-2020 Academic Calendar Trustee Massengill made a motion and Trustee Tomlin seconded that we modify the calendar to reflect the Spring Semester and change the faculty resumes work date to be the same number of days as reflected in the Fall Semester. Trustee Massengill recommended that the faculty resume work date be changed to January 5th or January 13th . Discussion was held and Vice Chair Morrill then recommended the calendar be sent back to committee for advisement. Trustee Massengill agreed and withdrew his motion. Trustee Massengill then made the motion and Vice Chair Morrill seconded to table approving the College District's 2019-2020 Academic Calendar and send it back to the committee with board input. Trustee Warner voted against. Motion carried. D. Consideration and Possible Action to Approve Professional Services for Fund Accountant and Ellucian Consultant not to exceed $150,000 for FY2018-19 CBC hired Molly Keegan as a consultant to help with the transition to Colleague. Secretary Gomez made the motion and Trustee Warner seconded to approve the Professional Services for Fund Accountant and Ellucian Consultant not to exceed $150,000 for FY2018-19. Trustee Tomlin voted against. Trustee Massengill and Trustee Castillo abstained. Motion carried. 6. REPORTS A. First Quarter Investment Report Required by the Public Funds Investment Act President Espinoza presented on the First Quarter Investment Report Required by the Public Funds Investment Act. B. CBC Monthly Update to Board on Corrective Measures Regarding THECB Investigation and Related Issues - December 2018 Dr. Espinoza reported on activity and action taken to each item listed on the THECB investigation report. CBC Board Meeting Minutes: Regular of 12 /18/2018 a65: 31 PM. Page 3 of 4
. . .. ~ ecretary C. President's Report- December 2018 President Espinoza presented her monthly report to the Board including highlights from the college. Chairman Lohse announced that the Board would convene into closed session at 7:28PM. 7. EXECUTIVE SESSION Chairman Lohse announced that the Board would reconvene into open session at 10:56PM. A. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, including the College President, & obtain legal advice regarding the same . 8. CONSIDERATION AND POSSIBLE ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION With no further business, Chairman Lohse declared the meeting adjourned at 10:56PM. 9. ADJOURNMENT Carroll W . Lohse, Chairman CBC Board Meeting Minutes: Regular of 12/18/2018 a;.5: 31 PM . Page 4 of 4
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