Public Speaking & Presentation Skills for Nazarbayev Univ. Women - PowerPoint PPT Presentation

Public Speaking & Presentation Skills for Nazarbayev Univ. Women Elicia Blumberg

Fear is normal Jan 2019 2

Why we are here • Have a strategy • Feel more confident • Connect with audience • Convey key messages • Affect change Jan 2019 3

Ground rules • Remove d e distractio ions ns. . Leave cellphones and computers to the side. • Th This is a is a crit iticism- free zo zone. We will offer ONLY encouraging, respectful and helpful feedback to one another. • Try s something ng n new. . This is in a safe space to get out of your comfort zone. • Be o open. en. Everyone, no matter what level of presentation proficiency, can always find something to learn. • Partic icip ipate. e. Your colleagues are depending on you! Jan 2019 4

Schedule Tim Time Sessi ssion T Title a and Desc scription Sp Speak eaker 11:0 1:00 - Opening remarks and introductions Ayaulym Tleubaldy, 11:1 1:15 Short presentation of the USAID Power the Future Regional Program USAID Power the and Gender Action Plan Future Communications & Welcoming the speaker - Elicia Blumberg Gender Specialist 11:1 1:15- Effective communication skills as a tool for women’s leadership in Elicia Blumberg, 12:1 12:15 the energy sector USAID Power the Future Training Specialist 12:15 15 - Coffee break 12:30 30 12:30- 12:3 Practical exercise: Your elevator pitch 13 13:00 00 13 13:00 00- Team Presentations and Feedback: Stop, Start, Continue 13 13:30 30 13 13:30 30- Final Q&A 13 13:40 40 13 13:50 50 – Closing remarks & Group photo 14:0 4:00 Jan 2019 5

Group brainstorm • Characteristics of a poor • Characteristics of a good presenter: presenter: 1. X 1. X 2. Y 2. Y 3. Z 3. Z Jan 2019 6

Group brainstorm Why are public speaking skills important for women in technical fields? Jan 2019 7

Rule #1 of Public Speaking: Mind the Gap Your self-perception How you appear to others Jan 2019 8

The 3 C’s of presenting (A. Hoffler) How we give the audience information: the channel. • Posture • Eye contact Cond ondui uit • Pauses • Facial expressions • Gestures • Vocal variety • Movement/ room logistics Jan 2019 9

The 3 C’s of presenting (A. Hoffler) What do we have to say, and how do we present it? • Organization • Length Cont ontent nt • Emphasis • Repetition • Context • Applicability to audience • What will they remember? Jan 2019 10

The 3 C’s of presenting (A. Hoffler) We are talking to humans! There must be some emotion. • Stories Conne onnection on • Humor • Powerful images • Probing questions • Common ground with your audience Jan 2019 11

All three C’s are required for success Cont ntent nt Condu duit it SWEET S SPO POT! Connectio ion Jan 2019 12

The first “C”-- Conduit • Conduit= channel that transmits items of importance Conduit • Your conduit= your body and voice Jan 2019 13

Desired audience interpretation • Confidence  Poise/ Posture  Pause • Passion  Eye contact • Master of Logistics Jan 2019 14

Body posture or poise Quest stio ion: What does your body posture convey to your audience? Jan 2019 15

Group exercise: What do these poises say? • Hands clasped at chest • Hands in prayer position • Arms crossed at chest • Fig leaf • Hands in pockets • Hands on hips • Hands clasped behind back • What’s left??? Jan 2019 16

Other physical attributes Stop Start • Rocking • Plant feet firmly/ balanced • Fidgeting • Return to resting position • Leaning • Keep weight off of furniture • Grabbing lectern • Use neutral posture Jan 2019 17

Speaking tips • Running sentences together • Pausing! Honor punctuation. • Using filler words (um, er, • Pause before you use them; like) or connector words (so, watch or listen to yourself to and) spot trouble areas. Jan 2019 18

All about your EYES Jan 2019 19

Passion  Facial expression  Gestures  Vocal variety Jan 2019 20

Facial expression “Mind the gap” between your feelings….and your expression! P.S. Most people err by NOT showing enough emotion! Jan 2019 21

Gestures Jan 2019 22

Go big!!! And then rest. Analysis of politicians' body language Body language of leaders Jan 2019 23

Gestures to avoid Crossed arms Arm flapping Tiny gestures Hint: V : Video eo y yoursel elf a and play b back a at 2x o or 4 4x. W . What h happen ens??? Jan 2019 24

Your voice • Monotone or poly-tone?  Tone • Soft or loud?  Volume • Fast or slow? Pauses??  Speed Jan 2019 25

Master your logistics • Visit the room beforehand • Bring your own equipment • Test everything • Have backup • Start and end on time • Don’t talk about time • Move (towards, not away) • Have a glass of water! Jan 2019 26

What to do if there’s a glitch FORGET GET: FIX IX: Quie uietly r reso esolve iss issue Igno Ig nore t the iss e issue FEATU TURE: E: Draw a attent entio ion t n to the p e problem em Jan 2019 27

Personal appearance • Better to be overdressed than under... • If they’re paying more attention to your outfit than to your presentation, you may need a fashion consultant. Jan 2019 28

Summary: Your Conduit • Confidence- • Passion- • Professionalism- Cont ntrol En Energy Logis istic ics  Poise  Facial expressions  Use the space  Pause  Gestures  Manage time  Eye contact  Vocal variety  Handle the unexpected  Personal appearance Jan 2019 29

Tips and tricks • Strive to be competent as opposed to confident • Goal is to DISPLAY as opposed to BECOME (that follows later) • Power poses: https://blog.ted.com/10-examples-of- how-power-posing-can-work-to-boost-your- confidence/ Jan 2019 30

The second “C”-- Content • What will your audience repeat, remember, act upon? Conte tent • Interesting, creative and timely Jan 2019 31

What makes good content? • Simple– suited to audience • Memorable- what they need to hear • Repeatable- this is your measure of success • Segmented- see graph to right Jan 2019 32

Process of content development 1. 1. Why hy are we speaking? ▪ What is the issue that sharing of information can help solve? 2. 2. Who ho we are speaking to? ▪ Their objective(s) ▪ What they need to hear 3. 3. What at we will say ▪ (Only after steps 1 & 2) Jan 2019 33

Digging into the “Why” • Why is this topic important? • What is the best/ worst outcome of giving the presentation? • Why is the audience there? • Why are you giving the presentation (as opposed to someone else)? • What is it like to be in the audience (listening to you)? ▪ Anything you might need to do to better meet the needs of your audience? Jan 2019 34

Digging into the “Who” • Step 1: Who are the • Step 2: Mapping each subgroups? subgroup:  Job title  Seniority  Knowledge of topic  Attitude towards topic  Demographics  What resonates with this sub-group?  What questions might they have on the topic? Jan 2019 35

KAP Analysis Prac actice Attitudes es Knowle ledge Jan 2019 36

KAP analysis walk through What does your target audience know about the topic? Is the knowledge accurate? Where does the info come from? Prac actice Attitudes es How does the sub-group feel about this topic? Support/ resist/ Knowle ledge neutral/ concerns/ hopes/ fears/ social norms, etc.? What is the behavior they currently exhibit? What is the desired behavior? Jan 2019 37

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Speaker’s objectives • What do we want to happen • Mea easur urable o e objec ectiv ives es: DURING the presentation?  Make decision  Sign up  Visit website  Approve request  Buy product  Participate in program • What do we want to happen  Adopt new technology AFTER the presentation?  Change policies This is the “Call to Action”. Jan 2019 39

Finally, the “What” of the presentation • What is ESSENTIAL? • Structure: ▪ Time ▪ Alliteration (the 3 C’s) ▪ What is your presentation ▪ Acronym in one sentence? ▪ Questions ▪ Ordered list ▪ “If you don’t remember ▪ Component anything else I say, ▪ Pro/Con remember this.” Jan 2019 40

Tips for the “What” • Match the information to audience level- what do they need to know? • Highlight what is important to the audience/ exclude what is not • Verify your facts • Get their attention, give them a reason to listen, remove obstacles Jan 2019 41

Summary: Planning Your Presentation • Why hy? Your objectives and theirs. • Who ho? Target audience ID and analysis. Where are they in KAP spectrum? • What at? Get your messages across in a way that is convincing to your audience. Jan 2019 42

How to start? Your opening block: • Tell a story • Amazing fact • Inspiring quote • Connect to current event • Ask a question • Telling everyone how important you are • Overdo logistics • Apologizing (late) • What I’m NOT covering Jan 2019 43