Public Sector CPD Blitz - eInvoicing Ireland Update Declan McCormack, Programme Manager Office of Government Procurement 23 November 2018
eInvoicing - European Directive 2014/55/EU
eInvoicing - European Directive 2014/55/EU Key points to note • Member States are obliged to: “… receive and process electronic invoices which comply with the European standard ” • ALL public bodies • Applies to invoices relating to ‘ contracts ’ above EU thresholds • Exemption: Contracts declared secret/accompanied by special security measures • No requirement for Suppliers to submit eInvoices at this time • Compliance by April 2019 (2020 for sub-central contracting authorities & entities)
eInvoicing – Why? Public sector • > 4m invoices annually • 90% paper • Administrative burden • Prompt payment pressure
eInvoicing – Benefits • Reduced manual • Automated Process administration efficiencies • Reduced costs • Environmental (Postage/Storage) • Increased • Increased data transparency accuracy
eInvoicing – Benefits • Reduced manual • Automated Process administration efficiencies • Reduced costs • Environmental (Postage/Storage) • Increased • Increased data transparency accuracy • Visibility of end-to- • Faster data end procurement • More data • Analysis, reporting & • Better quality data insights • Connected data • Recommendations • Decision making Quality data is the foundation for sound Procurement, Financial and Management decision making
eInvoicing – What is electronic invoicing?
eInvoicing - The European Standard (EN-16931)
PEPPOL – eDelivery network for eInvoices
eInvoicing – National Approach
eInvoicing – Sector/Shared Services-led
eInvoicing Ireland Programme
eInvoicing Ireland – Current Status • Shared Services & Public bodies to plan and act to make provisions to comply • Connectivity to PEPPOL eDelivery network • Receive PEPPOL CIUS eInvoices compliant with the EN (European Standard) • Ireland PEPPOL Authority member of OpenPEPPOL • OGP Framework Q1 2019 - Access to compliant solutions & services • Transposition of Directive to complete in advance of April 2019 • Option for Sub-central to postpone deadline to April 2020
eInvoicing - Next Steps for Public Bodies: Plan & Manage the Change
eInvoicing - Next Steps for Suppliers & Service Providers Suppliers Service providers 1. Understand the eInvoicing national 1. Understand the eInvoicing approach / how the public sector is national approach and how preparing for eInvoicing the public sector is preparing 2. Conduct an internal analysis of to be eInvoice ready invoice processing - systems, 2. Interested service providers volumes and resources involved should get setup as a Supplier 3. Conduct an external analysis of on eTenders (make sure to your trading partner’s approach select all relevant CPV codes) 4. Develop an organisation wide to access information on the eInvoicing strategy / plan eInvoicing Framework 5. Consult www.ogp.gov.ie/eInvoicing 3. Consult for updates www.ogp.gov.ie/eInvoicing for updates
eInvoicing – Building Blocks for Connecting Europe Better Outcomes Informed Decision Making Efficiencies / Access / Data Analytics eProcurement eGovernment (eInvoicing) Interoperability Free Movement GDPR ICT Digital Identity of Data Standards “ This future will be built on data, and is increasingly becoming the foundation of our economy. The European data economy, can bring us benefits in terms of the development of new technologies and the emergence of ecosystems around data. “ Roberto Viola, European Commission Director General – DG Connect (Nov 2018) -
Thank You! “Switching to e-procurement, and particularly to e-invoicing, can bring significant savings and make life easier both for the governments and for the thousands of businesses active in the Internal Market.“ - Michel Barnier, European Commissioner for Internal Market and Services (June 2013)
eInvoicing – Watch this space - ogp.gov.ie/einvoicing/
eInvoicing – Contact & further reading • Contact Us – einvoicing@ogp.gov.ie; • OGP eInvoicing - https://ogp.gov.ie/einvoicing/ • EU Directive - http://eur-lex.europa.eu/legal- content/EN/TXT/?uri=CELEX:32014L0055 • EU eInvoicing - https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/eInvoicing • PEPPOL - https://peppol.eu/about-openpeppol/what-is-openpeppol/ • Project Manager’s Network Handbook for Civil Service - http://www.projectmanagement.ie/userfiles/Project_Management_Handbook_for _the_Civil_Service.pdf
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