eInvoicing in Ireland Introduction & Overview Declan McCormack - eInvoicing Programme Manager Office of Government Procurement Local Government - Heads of IS Meeting Wednesday 6th December, 2017 www.ogp.gov.ie
eInvoicing oicing - Countdo ountdown wn to Compli pliance ance COMPLIANCE DEADLINE 18 th APRIL 2019 “ Memb mber Sta States es shall ll ensure that contracting authorities and contracting entities rece ceiv ive and proce d process ss ele lect ctron onic ic in invoi oice ces which co comply ly wit ith th the European n sta tand ndar ard on electronic invoicing” Europe opean an Di Direct ctiv ive 2014/55/EU 4/55/EU www.ogp.gov.ie 1
eInvoicing oicing - The he Directiv ective Europea opean n Directiv ective 2014/55/EU 5/EU 1. 1. ALL Public lic Sector or Bodies 2. 2. NO NOT to contracts … declared ared to be secre ret/ac accom ompan panied ied by specia cial l securit urity measure asures 3. 3. Compli pliance nce by April il 2019 (Local al Governmen ernment t can apply to postp tpone one for a max. x. 12 months ths i.e. e. April 2020) 1. 1. No requir iremen ement t for Supplier pliers to submit eInvoices at this time 2. 2. Membe ber r Stat ates es are obliged ged to: “… receiv eive e and d pro roces cess s electr ctroni onic c invoices oices which comply ly with th th the European pean sta tand ndar ard ” www.ogp.gov.ie 2
eInvoicing oicing – The e Be Benefi efits ts Business Process Compliance intelligence efficiencies Reduced Better access for Environment administration SMEs Digital Agenda “ Sw Switc itching ing to e-procurement, ocurement, and d parti ticularly cularly to e-in invoic oicin ing, g, can n bring ing signi nificant icant saving ings s and d ma make life e easier er bot oth for r th the govern ernments ments and d for th the th thous usands ands of busin iness esses es acti tive e in th the Intern ernal al Mark rket. “ - Michel Barnier, European Commissioner for Internal Market and Services (Commission Press Release June 2013) www.ogp.gov.ie 3
Invoi oice ce proce cessing: ssing: Pu Publ blic ic Sect ctor Cont ontext xt Ed Ed Build d to Share 4 4 90% 90% Health Million lion It is estimated Invoice volumes per Volume of Financial Shared red In excess of that 90% 90% of annum: invoices and Servic ices es 4 m million llion all invoic oices es • Health ~2m turnaround initiatives in invoices ices are • Local l Gov ~1. 1.2m are delivered payment times progress in processed essed by • Central Gov ~625k by post and place high Health, the Public • D/Ed(ETBs) ~300k received as administrati inistration n Education and Sector each paper to the burde den n on Central year. Public Sector. staff Government. (Note: Data not available for (Note: This is only a subset of invoice all Public Sector Bodies) volumes in the Education sector) www.ogp.gov.ie 4
eInvoicing oicing - Sect ctor/Shared or/Shared Service vices-led led Solu lutions tions Health alth Education ation Local Centr tral al Go Govern ernmen ment Govern ernment ment www.ogp.gov.ie 5
eInvoicing – What is electronic invoicing? “An invoice that has been issued, transmitted and received in a structured electronic format which allows for its automatic and electronic processing” European Directive 2014/55/EU Semi- National European automated Legislation & Directive & Manual Standards Standards OCR www.ogp.gov.ie 6
eInvoicing oicing - The he Eu European opean Sta tandar dard d (E (EN-169 6931) 1) • Why? Invoice Note Interoperability Process Controls Mass market driven solutions • How? Seller Invoice Member States/Standards expertise Core Buyer Business processes based design Elements • What? Document Totals Legal and commercial requirements Commonly used elements VAT Breakdown XML formats (x 2) Invoice Lines www.ogp.gov.ie 7
PE PEPPOL PPOL – Pan Pan-Eur European opean Pu Publ blic c Pr Procurement curement On Onli line ne Origins - EU Large scale project eProcurement Standards and Network Supports a range of processes OpenPEPPOL - Governance & development Network in 19 European countries, plus Canada and USA www.ogp.gov.ie 8
PE PEPPOL PPOL – The e netw etwork k for ePr Procurement ocurement Connect nect Once ce – Connec nect t to all Supplier LGMA Access Access Point Point Access Access Point Point eProcurement Service Providers Contracting Contracting Authority Authority www.ogp.gov.ie 9
PE PEPPOL PPOL – The e Four ur Corner rner Mo Model el Contracting Authority Supplier Customer Customer Interface Interface Service Provider Service Provider European eInvoice Standard PEPPOL PEPPOL Access Point Access Point PEPPOL Network Standard www.ogp.gov.ie 10
PEPPOL PE PPOL – The e Four ur Corner rner Mo Model el Contracting Authority Supplier PEPPOL Network Standard Customer Customer AS2 Protocol Interface Interface • Privacy • Data integrity Service Provider Service Provider • Authenticity • Nonrepudiation PEPPOL PEPPOL Access Point Digital Signatures Access Point Message Encryption Signed Receipts www.ogp.gov.ie 11
eInvoicing oicing – The e eInvoicing oicing Pr Program gramme me PROGRAMM GRAMME E ACTIVITIES VITIES AVAILABLE Q4-2018 COMMUNICA MUNICATION TIONS FRAMEW MEWORK ORK FOR PROCU CURE REMENT MENT eInvoicing oicing Solutions/Services Awareness Shared Sectoral/Local Transitioning Service PSB Understanding PSBs Centres Groups Plan & Action eInvoicing eInvoicing eInvoicing implementation implementation implementation COMPLIANCE DEADLINE 18 th APRIL 2019 www.ogp.gov.ie 12
eInvoicing – Next Steps (Path to compliance) Local Authorities Awareness Suppliers & National/Sector Obligations Timeline eInvoicing Market Approach Understanding Invoice Systems Business Opportunities Environment Capabilities Processes Plan & Action Systems People & Sector Beyond Interfaces Processes Solution Compliance Compliance www.ogp.gov.ie 13
eInvoicing – Contact & further reading • Liaise with LGMA • Contact Us – support@ogp.gov.ie • EU Directive - http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32014L0055 • eInvoicing - https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/eInvoicing • PEPPOL - https://peppol.eu/about-openpeppol/what-is-openpeppol/ www.ogp.gov.ie 14
eInvoicing Thank you! www.ogp.gov.ie 15
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