913 – Student Services Budget Comparison Highlights • FY18 Actual • PBIS full implementation at all tiers of support – $212,804 • FY19 Budget • Building Training – $274,013 – Trauma Informed Care – Restorative Practices • FY20 Request – PBIS – $282,233 • Continued development of PEAK program using proactive strategies and interventions
917 – Early Childhood Education Budget Comparison Highlights • FY18 Actual • Schoenbaum Partnership – $261,790 • Standardize technology in • FY19 Budget ECE classrooms – $341,756 • Family and Community • FY20 Request Engagement activities – $352,209 • Collaborative ECE professional development • Partnerships with community providers
923 – Speech and Language Services Budget Comparison Highlights • FY18 Actual • Calibration of audiometers – $33,261 • FY19 Budget • Technology to support augmentative alternative – $62,448 communication • FY20 Request • Professional development – $64,321 focused on language and literacy
930 – Health, Family and Community Services Budget Comparison Highlights • Stock each clinic with non-student- • FY18 Actual specific asthma inhalers • Complete replacement of the – $200,919 Automated External Defibrillators • FY19 Budget (AED) across the district • Initiate increased school health – $205,030 services and comprehensive school- based health care in collaboration • FY20 Request with community partners • Increase satisfaction level with – $211,181 equipment and supplies provided • Revised school nurse textbooks • National Association of School Nurses memberships
932 – Special Education Support Services Budget Comparison Highlights • Outside agencies serving • FY18 Actual our students (Franklin – $2,272,357 County Board of Developmental Disabilities, • FY19 Budget Nationwide Children’s – $2,534,449 Hospital, St. Vincent, COVA) • FY20 Request • Training for co-teaching and – $2,610,482 inclusion • Supplemental materials to support reading and math • Protocols for Child Find and re-evaluation purposes
OFFICE OF CAREER AND TECHNICAL EDUCATION & WORKFORCE DEVELOPMENT
921 – Career-Technical Education Budget Comparison Highlights • FY18 Actual • Software, curriculum to pay for Industry Credentials – $529,374 • Student fees for Industry • FY19 Budget Credentials – $588,074 • Travel costs for CTE • FY20 Request recruitment and student – $605,716 competitions • Middle School Career Camp • Student organizations
Academic Services Budget Summary Office FY18 Actual FY19 Budget FY20 Request Academic Services & School $2,466,345 $2,684,778 $2,752,445 Leadership Teaching & Learning $5,229,375 $4,530,052 $5,472,071 Special Education & Student $2,981,132 $3,417,696 $3,520,426 Support Services Career and Technical Education $529,374 $588,074 $605,716 TOTAL $11,206,226 $11,220,600 $12,350,658
BUSINESS & OPERATIONS Maurice Oldham, Chief Operating Officer
DIVISION OF BUSINESS & OPERATIONS Business and Operations is committed to ensuring our students’ futures are transformed in a 21 st Century Learning Environment. In the next five years, we plan to… – Restart District’s Facilities Master Plan • Planning, Design, and Construction – Continue to improve on safety strategies, training, and physical security – Continue maintenance and repair of the District’s fleet – Minimize disruptions to learning environment. – Increase planned maintenance – Focus on reaching 95% on-time performance for all bus routes
936 – Capital Improvements Budget Comparison Highlights • Moved to Capital Funding: • FY18 Actual – Contracted Services – $1,827,634 • Outside Counsel • FY19 Budget • Other Professional Services – $0 – Project Management Software • FY20 Request – General Support of Operations: Fix It – $0 – General Facilities Planning
943 - Chief Operating Officer Budget Comparison Highlights • FY18 Actual • Performance management support – $33,386 • FY19 Budget • Professional Development – $62,200 • Memberships • FY20 Request – $62,200
947 – Transportation Services Budget Comparison Highlights • FY18 Actual • Installation and implementation of Tyler – $2,476,802 Drive system (Turn-by- • FY19 Budget Turn Navigation) – $3,154,794 • Pilot Student Ridership • FY20 Request Management System – $3,415,297 software • Continued focus on reaching 95% on-time bus performance
948 – Fleet Services Budget Comparison Highlights • FY18 Actual • Update replacement plans: buses & support vehicles – $7,200,731 • FY19 Budget • Replace prioritized vehicles in bus and – $7,218,103 support fleet • FY20 Request • Provide maintenance, – $7,288,073 repair, and fueling of the District’s fleet • Install and maintain Tyler Drive in bus fleet
949 – Buildings and Grounds Budget Comparison Highlights • FY18 Actual • Increase the amount of planned maintenance – $3,529,754 • FY19 Budget • Mitigate the risk of premature failure of – $4,108,008 District assets • FY20 Request • Continuous Improvement – $4,231,249 of customer service
950 – Environmental Safety and Health Budget Comparison Highlights • FY18 Actual • Provide safe and comfortable work – $543,049 environment • FY19 Budget • Compliance with local, – $774,404 state and federal • FY20 Request requirements – $797,637
951 – Custodial Services Budget Comparison Highlights • FY18 Actual • Replace Custodial Equipment – $1,603,327 • FY19 Budget • Staff Development & Training – $2,151,959 • FY20 Request • Safety – $2,234,193 • Increase productivity
952 – Utilities Budget Comparison Highlights • FY18 Actual • Develop partnership with vendors on conservation – $13,792,105 awareness program • FY19 Budget • Continue to identify and – $15,588,892 execute energy efficiency • FY20 Request projects. – $16,101,558
953 - Purchasing Budget Comparison Highlights • FY18 Actual • Save the district money by expanding the number – $1,284,007 of solicitations that we • FY19 Budget manage on behalf of our – $1,307,661 customers • FY20 Request • Implement an electronic – $1,008,095 RFP process • Improve vendor management strategies
954 – Printing & Duplicating Budget Comparison Highlights • FY18 Actual • Market our entire range of services to the district – $102,803 • FY19 Budget – $197,812 • FY20 Request – $199,939
955 – Warehouse Inventory Budget Comparison Highlights • FY18 Actual • FY20 Initiatives – $106,278 – Implement robust asset tracking protocols • FY19 Budget – Reduce warehouse supply – $124,714 inventory • FY20 Request – Investigate digitization of – $127,781 records stored at the warehouse
956 – Logistics (Delivery Services) Budget Comparison Highlights • FY18 Actual • Replace the aging truck fleet – $202,301 • FY19 Budget • Planned moves include International HS, – $317,665 Dominion MS, limited • FY20 Request classrooms at Immersion – $327,105 schools and possible administrative offices • Replace aging “loaner” furniture and equipment
957 - Student Activities Budget Comparison Highlights • FY18 Actual • Replace dated athletic equipment – $375,318 • FY19 Budget • Provide maintenance to athletic facilities when – $516,427 feasible • FY20 Request • Contract with vendor for – $531,920 athletic trainer services
958 – Safety & Security Budget Comparison Highlights • Provide high schools with • FY18 Actual School Resource Officers – $1,175,659 (SRO) coverage • FY19 Budget • Maintain alarm response and – $1,730,517 alarm monitoring for all district buildings. • FY20 Request • LobbyGuard Visitor – $1,763,988 Management System • Everbridge Mass Communication System • AT&T FirstNet Cell Phone Communications
975 - Outreach Services Budget Comparison Highlights • FY18 Actual • Maintenance, Fees, License Renewals for Tracking – $62,029 Software for LEDE • FY19 Budget Utilization and Expenditures – $40,462 • Increase LEDE Certification • FY20 Request • Greater Awareness of – $57,084 LEDE Program • Increase Outreach Activities
Business and Operations Budget Summary Office FY18 Actual FY 19 Budget FY 20 Request Capital Improvements $1,827,634 $0 $0 Chief Operating Officer $33,386 $62,200 $62,200 Transportation Services $2,476,802 $3,154,794 $3,415,297 Fleet Services $7,200,731 $7,218,103 $7,288,073 Buildings and Grounds $3,529,754 $4,108,008 $4,231,249 Environmental Safety and Health $543,049 $774,404 $797,637 Custodial Services $1,603,327 $2,151,959 $2,234,193 Utilities $13,792,105 $15,588,892 $16,101,558 Purchasing $1,284,007 $1,307,661 $1,008,095 Printing & Duplicating $102,803 $197,812 $199,939
Business and Operations Budget Summary Office FY18 Actual FY 19 Budget FY 20 Request Warehouse Inventory $106,278 $124,714 $127,781 Logistics (Delivery Services) $202,301 $317,665 $327,105 Student Activities & Athletics $375,318 $516,427 $531,920 Safety & Security $1,175,659 $1,730,517 $1,763,988 Outreach Services $62,029 $40,462 $57,084 Total $34,315,183 $37,293,618 $38,146,118
ACCOUNTABILITY & OTHER SUPPORT SERVICES Dr. Machelle Kline, Chief Accountability Officer
DEPARTMENT OF ACCOUNTABILITY & OTHER SUPPORT SERVICES In the next five years, we plan to… – Support K-12 Formative Assessment Initiative with multiple professional development sessions and tools to help teachers guide their instruction to increase student achievement. – Refine use of the Seat Availability application, developed by the Application Development Team, for the ESL, Pre-K and Special Education enrollment process. – Continue to leverage investment in Infinite Campus by implementing new modules (Upgraded Online Registration, Annual Update, MYAP, Campus Learning), developing custom enhancements, and providing outstanding customer service for all users, including students and parents. – Increase student/parent/guardian engagement by expanding access to modules and links within the Infinite Campus (IC) Parent/Student Portal such as MYAP and School Choice. Additional IC Parent Portal enhancements include providing a mechanism for parents/guardians to change addresses and/or schools (if needed) without having to schedule an in-person appointment at the Central Enrollment Center, thereby reducing wait times during peak enrollment seasons. – Ensure that our personnel have necessary training, equipment, and tools to support students, parents, and staff by facilitating data accuracy and transparency.
946 – Accountability Budget Comparison Highlights • Continue our support of K-12 • FY18 Actual Formative Assessment Initiative – $961,034 • Provide for the data analytic and statistical analysis software used to • FY19 Budget collect, analyze, and report district – $979,122 data for district and community purposes. • FY20 Request • Purchase analytic and statistical – $1,019,981 software that helps to track student data. • Send mailings to keep students and parents informed of 3GRG, Ohio Graduation Test (OGT) and American Institutes for Research (AIR) testing opportunities and results.
967 – Community Schools Budget Comparison Highlights • Community School costs are • FY18 Actual billed from the community – $185,378,868 schools for educating students • FY19 Budget who live within the Columbus City School attendance areas – $198,190,632 but who choose to attend a • FY20 Request community school. – $212,605,283
968 – Out of District Tuition Budget Comparison Highlights • Excess costs are billings from • FY18 Actual outside educational – $18,198,326 organizations for Columbus • FY19 Budget City School students who are being educated by entities – $19,117,894 outside of Columbus City • FY20 Request Schools. – $19,511,431 • Assume full responsibility for processing all Excess Costs for the District, which now includes Special Education.
973 – Student Support Services Budget Comparison Departments • 97305 - Central Enrollment • FY18 Actual • 97308 – Alternative – $1,127,682 Programming • FY19 Budget • 97309 – School Choice – $1,200,914 • 97310 – Information • FY20 Request Management – $1,252,237 • 97312 – Youth and Families in Transition
97305 - Central Enrollment Highlights • Digitization of student cumulative records • Process records requests • Central Enrollment • Early Childhood Education Assessment • Implementation of a new ESL Placement Screener • Deployment of technical equipment and services to serve families more effectively • Increased visibility as a model enrollment center in the State
97308 – Alternative Programming Highlights • Purchasing K-12 Online Curriculum • Continuing Development of Options for Success • Blended Learning
97309 – School Choice Highlights • Investment in technical equipment for customers to utilize in submitting electronic applications • Investment in technical equipment to serve the ESL population more effectively
97310 – Information Management Highlights • Student Information System, Infinite Campus – New Campus Learning LMS with Google Classroom Integration • Certify – Monitoring student data quality – Connecting new data sources including MUNIS • JIRA Service Desk – Monitoring student data quality
97312 – Youth and Families in Transition Highlights • Project Connect was fully integrated into the Department of Accountability & Other Support Services and daily Central Enrollment processes effective SY 2018-2019 • Historically, the program has been solely supported by grant funds • Increased direction from ODE regarding grant related Allowable Costs indicates: – grant funds cannot be utilized for typical operating costs such as staff equipment, general office supplies, etc.
Accountability Budget Summary Office FY18 Actual FY19 Budget FY20 Request Accountability (946) $961,034 $979,122 $1,019,981 Community Schools (967) $185,378,868 $198,190,632 $212,605,283 Out of District Tuition (968) $18,198,326 $19,117,894 $19,511,431 Other Support Services (973) $1,127,682 $1,200,914 $1,252,237 TOTAL $205,665,911 $219,488,562 $234,388,932
BUDGET & FINANCIAL MANAGEMENT Scott Gooding, Executive Director
OFFICE OF BUDGET & FINANCIAL MANAGEMENT
903 - ESC Contract Budget Comparison Highlights • FY18 Actual • Funding provided through Comprehensive – $325,410 Contract with the • FY19 Budget Educational Service – $330,000 Center of Central Ohio • FY20 Request – $330,000
906 - State & Federal Programs Budget Comparison Highlights • FY18 Actual • Grant procurement and writing services – $88,512 • FY19 Budget • Grants management system – $82,472 • FY20 Request • Staff professional development – $113,869
926 - Non-Public School Support Budget Comparison Highlights • FY18 Actual • Support for the administration of – $37,410 Auxiliary Services • FY19 Budget • Identification and – $69,343 assessment of non- • FY20 Request public Limited English – $69,343 Proficient (LEP) students
963 - Budget Budget Comparison Highlights • FY18 Actual • Staff professional development – $9,721 • FY19 Budget • Office supplies – $5,400 • Professional • FY20 Request organization dues – $11,000
Budget & Financial Management Budget Summary Office FY18 Actual FY19 Budget FY20 Request ESC Contract (903) $325,410 $330,000 $330,000 State & Federal Programs (906) $88,512 $82,472 $113,869 Non-Public School Support (926) $37,410 $69,343 $69,343 Budget (963) $9,721 $5,400 $11,000 TOTAL $461,052 $487,215 $524,212
STRATEGIC PERFORMANCE Maria Stockard, Chief of Staff
OFFICE OF STRATEGIC COMMUNICATIONS
937 - Communications Budget Comparison Highlights • This OPU supports the Chief of • FY18 Actual Communications. – $0 • FY19 Budget – $0 • FY20 Request – $0
938 - Media Relations and Communications Budget Comparison Highlights • Blackboard Bundle (auto dial, • FY18 Actual social media manager, mobile – $623,796 app and new website) powers • FY19 Budget our outreach to families and communities, including alerts – $728,986 sent to phones, posted on • FY20 Request social media, and updated – $761,756 online. • Includes promotion of District activities and enrollment. • Survey tools and outreach on stakeholder satisfaction.
939 - Customer Relations Budget Comparison Highlights • Centralized entry point for • FY18 Actual families and community – $14,082 members to share feedback to • FY19 Budget the District and Board of Education. – $14,310 • Support Board meetings and • FY20 Request Public engagement events. – $14,870 • Electronic customer management system reduces costs on paper and postage.
971 - Media Tech - Audio/Visual Production Budget Comparison Highlights • Support public and employee • FY18 Actual engagement with video, – $73,344 online/social media, and video • FY19 Budget conferencing. – $148,080 • Support Board meetings and events (including Facebook • FY20 Request Live). – $151,301 • Online broadcast/recording of all high school graduations.
OFFICE OF HUMAN RESOURCES
918 – Professional Learning and Licensure Budget Comparison Highlights • State-mandated training and • FY18 Actual credentialing for Ohio Teacher Evaluation System (OTES)/Ohio – $792,264 School Counselor Evaluation • FY19 Budget System (OSCES)/Ohio Principal Evaluation System (OPES) and – $465,164 Resident Educator program • FY20 Request • Professional Development System to meet state – $479,119 requirements for licensure and track professional development opportunities • Outreach courses offered through The Ohio State University for professional development of certificated staff
960 – Human Resources Budget Comparison Highlights • Finish review of District’ classified job • FY18 Actual descriptions. – $523,807 • Improve District’s leave management practice. • FY19 Budget • Enhance development of MUNIS and – $646,526 SEMS • FY20 Request • Develop training and workforce development. – $633,844 • Strategize Recruitment Efforts of local and out-of-state talent to include state college career fairs, HBCU career fairs; local student teachers meet and greets; special education job fairs; enhanced marketing materials; target high school students for educational careers
961 – Peer Assistance and Review Budget Comparison Highlights • Individual growth opportunities • FY18 Actual of teachers serviced in the Peer – $58,269 Assistance and Review (PAR) and Resident Educator (RE) • FY19 Budget programs as well as the PAR – $68,700 Consulting Teachers • FY20 Request • Mileage reimbursement for the Consulting Teachers – $70,761
962 – Employee Relations Budget Comparison Highlights • Enhance use of Case • FY18 Actual Management System (MUNIS) – $163,762 • Administrator professional • FY19 Budget development – $230,000 • FY20 Request – $230,000
OFFICE OF INFORMATION TECHNOLOGY
944 – Information Technology Budget Comparison Highlights • FY18 Actual • Refresh of Chromebooks in compliance with the – $4,663,333 on-line testing • FY19 Budget requirements. – $5,650,765 • Enhance response time • FY20 Request and customer service to – $7,217,323 the classrooms.
945 – Network and Telecommunications Budget Comparison Highlights • FY18 Actual • Increase network security – $1,877,436 • Bandwidth increase • FY19 Budget – $2,309,958 • FY20 Request – $2,800,915
OFFICE OF LEGAL SERVICES
959 - Legal Services Budget Comparison Highlights • Protection of District Assets • FY18 Actual and Tax Revenues – $2,227,126 • Complete integration of anti- • FY19 Budget discrimination law and policy compliance and cultural – $2,558,215 diversity functions into Legal • FY20 Request Services Office • Provide timely, appropriate – $2,614,343 and useful legal advice and representation to Superintendent, Board of Education, administrators and staff.
Strategic Performance Budget Summary Office FY18 Actual FY19 Budget FY20 Request Communications $711,222 $891,376 $927,927 Human Resources $745,837 $945,226 $934,605 Information Technology $6,540,769 $7,960,723 $10,018,238 Legal Services $2,227,126 $2,558,215 $2,614,343 TOTAL $10,224,954 $12,355,540 $14,495,113
SUPERINTENDENT/ CEO Dr. T alisa Dixon, Superintendent/CEO
OFFICE OF SUPERINTENDENT/CEO In the next five years, these offices … – Will continue to provide supplemental support of major District initiatives/programs, leadership activities (local and statewide) and other actions as identified by the Superintendent/CEO.
902 - Superintendent/CEO Budget Comparison Highlights • FY18 Actual • Ongoing supplemental support of major District – $145,385 initiatives and building or • FY19 Budget program specific needs. – $129,186 • FY20 Request – $133,062
Superintendent/CEO Budget Summary Office FY18 Actual FY19 Budget FY20 Request Superintendent/CEO $145,385 $129,186 $133,062 TOTAL $145,385 $129,186 $133,062
TREASURER/CFO Stanley Bahorek, Treasurer/CFO
Treasurer/CFO In the next five years, we plan to… – Assess procedures and practices to identify opportunities to improve operational efficiencies including the ongoing implementation of audit recommendations – Facilitate both operational and capital needs long-term financial planning – Maintain, enhance, and increase utilization of Enterprise Resource Program (ERP) & timekeeping software for financial operations – Update desktop hardware as needed – Reduce collection of cash receipts throughout the district – Prepare, distribute and account for all payroll and other expenditures for the district
969 - Treasurer/CFO Budget Comparison Highlights • FY18 Actual • Software maintenance & enhancements (ERP & – $12,794,616 timekeeping) • FY19 Budget • County Auditor & – $14,129,700 Treasurer fees, outside • FY20 Request audit fees – $14,502,900 • Transfer for bus purchase debt service
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