Proposed Budget Department of Pupil Services January 19, 2017 1 - PowerPoint PPT Presentation

Loudoun County School Board FY18 Superintendent’s Proposed Budget Department of Pupil Services January 19, 2017 1

Educating the Whole Child Depar artment tment Mission: sion: To educate the whole child by providing supports and services to meet the academic, social, emotional, behavioral and health needs of all students so they may enjoy a successful school experience. 2

Department of Pupil Services Diagnostic & Prevention Services Special Student Education Services 3

Presentation Overview • Reco cognitions nitions • Bu Budget et Princip ciples les: : Co Considerations iderations • De Depar artm tment ent Focu cus • FY18 18 Expenditur nditure e Ch Chang nges es • FY1 Y18 Enrollment llment Growth • FY18 18 Staff taffing ing Standar andards ds Dr Drive ven • New Sch chool l Staf affing fing 4

Presentation Overview • Ot Other r Growth th Staffing affing • Ot Other r Growth th Op Operating ating • FY18 18 Enhance ancements ents • Major or Initiativ itiatives es • Strat rategic egic Staff affing ing Standar andard d Ch Changes ges • Staf affing fing Stan tandar dard d Enhance ancements ents • Reallo alloca cations tions • FY1 Y18 Expenditu nditure e Ch Chang nges es 5

Pupil Services Recognitions � Grant Awards: • Virginia Department of Education • Co-Teaching: Model Demonstration Sites • Discovery ES • Harmony MS • Simpson MS • Project SEARCH • PBIS Professional Development • Office of Juvenile Justice & Delinquency Prevention • Restorative Practices Training Grant • Virginia Commonwealth University • Autism Technical Assistance & Support Model Program � Professional Awards: • Virginia Academy of School Psychologists • 2016 Virginia School Psychologist of the Year: Dr. Charles Barrett • American School Counselor Association (ASCA) • Recognized ASCA Model Program Awards: Forest Grove ES, John Champe & Freedom HS 6

Pupil Services Recognitions � AP Distri rict t Hono nor R r Roll • Recog ogni nize zed d by College ege Board • One of 433 school districts in the United States and Canada • Five Virginia school divisions received this honor • 32.7% of all high school students took an AP exam; an increase of 7.8% � Medi dicaid aid Billing ing Claims ims • $580,115.1 ,115.16 6 in reve venu nue e (2015-20 2016) 6) • Pupil l Service ices s Staff Parti ticip cipants: nts: • Speech Language Pathologists • Physical Therapists • Occupational Therapists • Psychologists • Social Workers • School Nurses • Other – Special Education Bus Drivers Strategic Goal: Deliver effective and efficient support for student success 7

Multi-Tiered Systems of Supports Tier 3 Intensive Interventions Tier 2 Targeted Interventions Tier 1 Universal Prevention Continuu ntinuum of Inter terventi ntion ons s Suppor pports ts 8

Budget Development Principles - Success Success • Budget priorities are consistent with the mission of Pupil Services for “Educating the Whole Child” and addressing the academic, social, emotional, health, and behavioral needs of all students to promote student success. • Staffing requests were discussed within Offices and at Department of Pupil Services administrative leadership team meetings and principal meetings and linked to division and the 10 Department strategic actions. • FY16 Achievements and FY18 Major Work Plan Initiatives reflect a success oriented approach to achieving positive results for students and support to staff. 9

Budget Development Principles - Strategic Strategic • Increases were determined by FY16 actuals, enrollment increases and anticipated needs for programs and services related to student and staff needs; staffing standards were applied as appropriate. • New initiatives and reallocations were carefully considered and aligned with division and department strategic actions and division goals. • SEAC priorities were considered and are reflected in the FY18 budget request. 10

Budget Development Principles - Strategic Strategic • Using resources differently to achieve greater benefits has been the focus of discussion. • Special education Professional Services and Professional Salaries accounts were reduced to decrease contracted services from private providers to reallocate funds for enhanced staffing standards and to achieve efficiencies by providing services from LCPS staff. • State and federal mandates and compliance with state staffing requirements were thoughtfully considered in decisions for staffing requests to maintain the appropriate levels of service for students and support to staff. 11

Budget Development Principles - Transparency Transparency • Explanations reflect clear rationales for new positions requested and increases in O & M due to additional staff and enrollment growth. • Formula driven approach to special education staffing was developed in collaboration with the Budget Office. • Resources are appropriately allocated to meet student and staff needs based on the approved staffing standards and demonstrated needs. 12

Department Focus Co Core Beliefs iefs 13

Department Focus Strateg egic ic Actio ions ns • Student Achievement • In Inclusiv usive e Pract ctices ces • Discip sciplin ine e Dispr spropor porti tion onal alit ity • Student udent Safety ty • Specialized Reading Instruction • Career & Transition Services 14

Department Focus Strateg egic ic Actio ions ns • Leadership Development 15

Department Focus Strateg egic ic Actio ions ns • Building Service Capacity • Medicaid • Compliance/Procedural Support 16

FY18 Budget Request: Fast Facts Change in $ Change in % Total Personn sonnel el $16,258,492 8.3% $211,994,801 • 2,549.7 Total FTEs • 122.9 FTEs requested Op Operati rations s & M Maint nten enance ance ($2,475,461) (-42.3%) $3,378,375 Capital pital Ou Outlay ay $0 0% $0 Total tal 6. 6.8% 8% *$2 $215,3 5,373,176 73,176 * 19.15% of the LCPS FY18 Budget 17

Department of Pupil Services FY18 Budget Operations & Maintenance, 1.6% Personnel, 98.4% 18

FY18 Expenditure Changes PRIMARY CHANGES FTE $ in millions Enrollment Growth 91.9 $7.1 Enhancements 32.0 $3.1 Reallocations (1.0) $(2.8) Total tal 122 22.9 .9 $7 $7.4 .4 Pupil Services 19

FY18 Enrollment Growth PRIMARY CHANGES FTE $ in millions Staffing Standard Driven 88.9 $6.6 New Schools Staffing 2.0 $0.1 Other Growth Staffing 1.0 $0.1 Other Growth Operating - $0.3 Total tal 91 91.9 $7 $7.1 � These expenditures are needed to sustain excellence by maintaining the present service levels to our students. Pupil Services 20

Special Education Growth Projected School Year 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 December 1 7,364 7,762 8,150 8,574 8,951 9,335 Student Count Growth in Number 381 398 388 424 377 384 of Students SWD Percentage of LCPS Student 10.78% 10.95% 11.09% 11.24% 11.33% 11.44% Population Percentage of Special Education 5.46% 5.40% 5.00% 5.20% 4.40% 4.29% Growth 21

Special Education Growth 6.00% 5.46% 5.40% 5.20% 5.00% 5.00% 4.40% 4.29% 4.00% 3.99% 3.81% 3.76% 3.67% 3.59% 3.00% 3.32% 2.00% 1.00% 0.00% FY13 FY14 FY15 FY16 FY17 FY18 Total Growth SPED Growth 22

Special Education by Disability Disab abili ility ty Label el FY16 FY FY16 FY FY FY17 FY FY17 SLD - Specific Learning Disability 2,584 30.10% 2,605 29.10% OHI - Other Health Impairment 1,621 18.90% 1,745 19.50% SLI - Speech/Language Impairment 1,308 15.20% 1330 14.90% AUT – Autism 1,217 14.20% 1,325 14.80% DD - Developmental Delay 623 7.30% 675 7.50% ED - Emotional Disability 557 6.50% 587 6.60% ID - Intellectual Disability 321 3.70% 346 3.90% DHH - Deaf and Hard of Hearing 138 1.60% 131 1.50% MD - Multiple Disabilities 84 1.00% 88 1.00% OI - Orthopedic Impairment 59 0.70% 54 0.60% VI - Visual Impairment 48 0.60% 49 0.50% TBI - Traumatic Brain Injury 13 0.20% 15 0.20% DB - Deaf-Blind 1 0.01% 1 0.01% Total als 8, 8,57 574 8, 8,951 951 % of Total of LCPS Students 11.24% 11.33% 23

Special Education TBI SLD MD 0.2% 29.1% 1.0% VI OI 0.5% 0.6% DB 0.0% DHH OHI 1.5% 19.5% ID 3.9% ED DD 6.6% 7.5% SLI AUT 14.9% 24 14.8%

Percentage of Students with Autism 16.00% 14.80% 14.20% 13.40% 14.00% 13.00% 12.20% 11.50% 12.00% 10.80% 10.00% 8.00% 6.00% 4.00% 2.00% 0.00% FY 11 FY 12 FY13 FY14 FY15 FY16 FY17 25

FY18 Staffing Standard Driven PRIMARY CHANGES FTE Teacher, Special Education 40.0 Teacher Assistants, Special Education 38.0 Health Clinic Specialist 8.0 Contingency 6.0 Counselor 3.0 Educational Diagnostician 1.2 Nurse (7.0) School Nurse Assistant (0.4) Social Worker .1 Total tal 88 88.9 Pupil Services FY18 Enrollment Growth 26