Project controlling and billing in WINPACCS Cloud Michael Bork, mbi - PowerPoint PPT Presentation

Project controlling and billing in WINPACCS Cloud Michael Bork, mbi GmbH

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Workshop 04 Block II (13:30-14:15) Project controlling and billing in WINPACCS Cloud SYMPOSIUM 2019 Learn about the new Project controlling and billing function in WINPACCS Cloud. Discover how to create and edit even complex analyses quickly and easily on your screen. You’ll be impressed by the variety of information and functions available in the new Project controlling and the wide range of analyses they can produce. Michael Bork Head of Conceptual Design 05.11.2019 2

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Agenda 1. Project controlling basics 2. Postings section 3. Individual postings 4. Analyses section 5. Logs section 05.11.2019 3

Projec oject cont ntrol ollin ling an and d billin lling g in n WINP NPACCS CS Cloud Project controlling and billing  The Project controlling feature facilitates project controlling that meets the requirements of development cooperation  Internal, donor and partner budgets can be set up and plan/actual comparisons performed  Financial reports can be created to meet the various requirements of donor organisations  Margin costing can be performed  Quantity budgets can be drawn up and evaluated  Diverse options are available for analysing the posting data for project controlling purposes 05.11.2019 4

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Basics 05.11.2019 5

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Data available in Project controlling  Project costs and income from Project accounting and Company accounting  Revenue from Company accounting  Partner costs and income – for information purposes  Project committed costs (from summer 2020)  Donor, partner and internal project budgets  Many other classification information items 05.11.2019 6

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Postings Project controlling functional group functional group  Contains all the postings of the  Contains all the costs and income from the Project accounting from own and Project accounting in separate external journals journals  Includes costs and income from the  The data cannot be changed Company accounting  Contains partner costs and income – for information purposes  Changing data is permitted in certain areas 05.11.2019 7

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Company accounting Workflow in WINPACCS 2018 Company accounting WINPACCS Accounting WINPACCS Postings FA Forward data: Upload day-end View all the relevant Confirm the closing in WINPACCS Project Enter posting closing postings in Postings Postings FA controlling (month-end closing) FA and CA WINPACCS Project controlling FA Return closing Restricted View all Creating adjustment of postings analyses postings 05.11.2019 8

Projec oject cont ntrol ollin ling an and d billin lling g in n WINP NPACCS CS Cloud Project controlling and billing Live demo 05.11.2019 9

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Starting Project controlling 05.11.2019 10

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Postings section 05.11.2019 11

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Posting overview All cost and income postings posted in this project are displayed in a table. Numerous functions for customising the table are available. 05.11.2019 12

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Selecting views You can create your own views in the navigation area and share them with other users. 05.11.2019 13

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Selecting columns There are various table columns available to configure your own view. 05.11.2019 14

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Columns available in Posting overview  Funding  Debit account  Contract number  Voucher category  Project number  External project number  Debit sub-account  External invoice number  {Cost category  Project groups}  External project  Credit account  Internal invoice number  Journal number  Reporting currency  External funding  Credit sub-account  Reference number scheme  Journal  Cost centre number  Account  Entered by  Reporting period  Voucher number  Cost centre  Amount D/C  Accountant  RC  Voucher position  {Budget structures 1 - 6}  VC amount  Voucher scan  Amount RC  Posting number  Quantity  VC  Posting status  Exchange rate RC  Unit of quantity  Accounting period  CC amount  Computer-generated  Posting cost centre  External budget line  Voucher date posting  CC  External period  Average rate posting  Reversed posting  Transaction category  Entry number  External voucher  Average rate posting  Reposted  Transaction type number position  Comment on the posting  Country  External voucher  Recipient / Depositor text  Cheque number position  Entry system  Partner number  Posting date  Order number  Billed  Partners  Internal voucher  Personnel number  Voucher type  Posting text 05.11.2019 15

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Configuration of the posting overview Individual settings, such as adding quick filters or highlighting postings, can be made in the configuration area. 05.11.2019 16

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Grouping with totals For groupings, the totals for each group are displayed in all currencies. 05.11.2019 17

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Multiple selection Multiple selection allows several posting positions to be edited simultaneously. 05.11.2019 18

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Individual postings 05.11.2019 19

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Posting position view A posting position is displayed clearly. 05.11.2019 20

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Documenting changes All changes to a posting position are logged in detail in the history. 05.11.2019 21

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Posting position with a digital voucher If a digital voucher exists for the posting position, it can be displayed. 05.11.2019 22

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Posting position with comments Comments can be entered for each posting position. 05.11.2019 23

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Splitting a posting A posting position can be split, for example, between several budget lines. 05.11.2019 24

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Analyses section 05.11.2019 25

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Various analyses You can create analyses using cost categories, budget structures, or cost category groups. 05.11.2019 26

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Budget lines with quantities Analyses can be created with quantity columns. 05.11.2019 27

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Breakdown of table columns Table columns can be broken down according to different criteria, e.g. by quarter. 05.11.2019 28

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Fields available for breakdown by  Year,  Quarter,  Accounting periods,  Journal classes (e.g. Project accounting, Partner accounting and Company accounting). 05.11.2019 29

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Assigned posting positions The posting positions assigned to a budget line can be displayed by a mouse click. 05.11.2019 30

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Margin costing If revenue is imported from Company accounting, the Contribution margin analysis is also available . 05.11.2019 31

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Logs section 05.11.2019 32

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Change log All changes to the posting positions are logged in one place.  Which field was changed?  Who changed this posting position?  When was it changed?  Why was it changed (optional)?  Options for filtering and sorting 05.11.2019 33

Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Overview of Change log 05.11.2019 34