procurement practice of central government Ivo Bonajo Manager - PowerPoint PPT Presentation

Implementation strategy for the Dutch procurement practice of central government Ivo Bonajo Manager Sustainable procurement Ministry of Internal Affairs ivo.bonajo@minbzk.nl

Content • Sustainable purchasing strategy • Implementation approach

Sustainable purchasing strategy When: Inviting new solutions Solution shift from technical to functional and innovation Strong need for innovation, high impact, high spend, strong Functional Procurement professionalism position in market requirements Promoting sustainable Criteria- Based on policy ambition and products and services reasonable impact documents Reward criteria Excluding non sustainable products and Going concern substances Minimum requirements Number of tenders

Advantages 1. In line with goal to stimulate Sustainability 2. Uses market knowledge and experience 3. Stimulates competition between suppliers 4. Spurs innovation & can bring down costs 5. Less criteria maintenance 4

Implementation approach

Stimulating procurement proffesionalism • Introduction category management (35 categories) • Strategic category plans • Introduction 20 purchasing bodies • Tools, training, learning network • Involving top level decision makers • Analyzing opportunities on basis of the procurement calendar

One stop shop at PIANOo, the Dutch Public Procurement Expertise Centre PIANOo biedt… WET- EN REGELGEVING VRAGENLOKET VAKGROEPEN PIANOO-ALERT: PIANOO-DESK NIEUWS EN ACTUALITEITEN PIANOo BIJEENKOMSTEN MARKTDOSSIERS INTERNATIONALE HANDLEIDINGEN SAMENWERKING TENDERNED

Criteria documents • Updated criteria documents for relevant product groups (45) • Review on accuracy (not focused on adding new ambitions) • Compact format similar to EU GPP criteria document • Incorporating EU GPP criteria into the documents • ,

Example

Reward criteria Energy Eigen opwekking Energy mance perfor duurzame energie Level + 100 % A1 x points 50 % eigen opwekking x punten Level + 80 % A2 x points 25 % eigen opwekking Level + 65 % x punten B1 x points 10 % eigen opwekking x punten Level + 50 % B2 X points Geen niveau benoemd Level C + 35 % 0 points Geen niveau benoemd Base Dutch building directive value

Key to succes • Start als early as possible • If you start thinking about sustainability to close to the purchasing decision you are too late to make real impact • Ask questions such as: – Do you need a building with 1000 workplaces or a building in which 1000 persons can work – Do you need a car or a transport service – Do you need extra cars or can you use the existing car fleet more efficient • Don’t forget the contract phase (dialogue with te supplier, monitoring, bonus / penalty) 11

Energy efficiency performance central government • Target: Energyreduction of 2% a year • Electricity: decrease of 4,5% in 2013 • Gas: decrease of 4,6% in 2013 • Energyreduction 2009 – 2013 around 12,5% • Average of 3,1% a year

Energy reduction strongly influenced by: • Decision to concentrate multiple Ministries in several buildings • Shift from 1,1 fte per desk to 0,9 to 0,7 Result structural savings of 80 million EURO