PRESENTATION SKILLS A. Structure of presentation Introduction - PDF document

Speaking 02 Presentation skills PRESENTATION SKILLS A. Structure of presentation Ø Introduction • Introduction of the presenter(s). • Explanation of topic / title. o What the topic is. o Why it is important / interesting. • Explanation of the outline. Ø Body / Content • Chronological (stages of events) • Steps in a process • Causes and effects • Problems and solutions • Listing factors • Comparison • Advantages and disadvantages Ø Conclusion • Summarize the content of the presentation. • Finish with a strong ending, and it may also include suggestions, and / or opinion. • Thank the audience • Invite questions B. Preparing a presentation Ø Selecting topic • Focus on the goal. • Relevant and appropriate for the audience. Ø Planning and organizing content • Support the topic. • Logical structure (chronological, cause-effect, etc.) • Consider audience’s background knowledge. • Lots of new information. Ø Preparing visuals • Visuals are presented to help audience visualize the content of presentation. • Type of visuals o Posters o OHP o PowerPoint slides. o Realia. o Etc. • Form of visuals o Pictures o Graphics o Notes (in bullets) English UPJ 2019 7

Speaking 02 Presentation skills • Rules of good visuals o Information can be clearly seen by the audience. o Use the same format and fonts throughout the presentation. o Not too much information on one visual. o Good slides often have the least information. Ø Others • Time limit • Venue • Seating arrangements • Technical aspects • Etc. C. Delivering a presentation Ø Describing Facts and Figures • Use visuals where possible • Pronounce numbers clearly. • Repeat important information if necessary • Select only the important and relevant information Ø Presenting graphics / tables • Do not read out all information in the graphic. • Pick out high and low figures. • Pick out surprising / interesting figures. • Summarize the data. Ø Supporting a point of view • Giving examples, evidence, conclusion of earlier studies / reports • Recognize opposing view but (politely) saying why it is wrong • Avoid emotive language and unsupported personal experience. Ø Rules of Delivery • Speak clearly and confidently. • Speak loudly enough for everyone to hear. • Do not read out the information written on visuals. • Give ‘open gesture’ o Face and make eye contact with people in the audience o Do not cross arms / legs o Do not read from notes D. Language of Presentation Ø Introduction • Good morning, thank you for joining me today. • My topic today is … • The topic I intend to discuss is … • Our team/group will be discussing … • I’m going to divide this talk into three parts. • There a four main points I’d like to discuss: A, B, C and D. English UPJ 2019 8

Speaking 02 Presentation skills Ø Body (Starting) • I want to start by …, • Let’s begin by … , (Bridging between parts) • Now let's consider ... • Let’s move on to … • My next point is ... • Now what about … (Referring to visual aid) • Now, I'll show you … • As you can see here … • The diagram indicates … • This slide shows… Ø Conclusion • To sum up ... • As a result ... • To conclude ... • Finally, I want to say ... Ø Inviting Questions • Any questions? • Are there any questions you’d like to ask? • Does anyone have any questions? • If you have any questions, please ask. Ø Building rapport (Additional Skills) (Common experience) • “As all of us probably know, ...” • “When we think of …, most of us probably have … in mind.” (Anecdote) • “I remember when …” • “An interesting thing happened to me, (Asking Questions) • “How many people ...” • “Is anyone here from ...?” Reference • Harrison, R. (2011). Headway. Academic Skills. Listening, Speaking, and Study Skills . Level 3. Oxford, Oxford University Press. English UPJ 2019 9