Preparing you PAF Years 1-5 September 10, 2019
OBJECTIVES • PAF form (what is it?) and FAQ’s • Moving items from year to year • PAF Portal • Important dates and DEADLINES • How to get assistance September 2019 2
WHAT IS THE PAF? Personnel Action Form • FORM that helps you show how you have me • the requirements for your REAPPOINTMENT ACTION (Reappointment, Tenure, Promotion) Submitted each November – but it is a year • long process Doesn’t change from year to year (minor • tweaks) 3
Collective Bargaining Agreement P.A.F. Personnel Action Form 4
Article 7 - Statutory requirements for your position 7.02 Instructor – General 7.15 Associate Professor - General 7.03 Instructor, CPS • 7.16 Associate Clinical Professor, SJC Psychology 7.04 Instructor, TCB • 7.17 Associate Professor, CPS 7.05 Clinical Instructor PHM • 7.18 Associate Professor, TCB 7.06 Clinical Instructor, SOE • 7.19 Associate Clinical Professor, PHM • 7.20 Associate Clinical Professor SOE 7.07 Instructor, Prof. Library Faculty • 7.14 Associate Professor, Prof. Library Faculty 7.29 Instructor, Industry Professional, CPS • 7.31 Associate Professor, Industry Professional, CPS 7.34 Instructor, Professor of the Practice, TCB • 7.36 Associate Professor of the Practice, TCB 7.38 Instructor, Industry Professional, PHM • 7.40 Associate Professor, Industry Professional, PHM 7.42 Instructor, Institute for Core Studies • 7.44 Associate Professor, Institute for Core Studies 7.08 Assistant Professor - General 7.22 Professor - General 7.09 Assistant Clinical Professor, SJC Psychology 7.10 Assistant Professor, CPS Article 9 : Definitions and Eligibility for 7.11 Assistant Professor, TCB Tenure 7.12 Assistant Clinical Professor, PHM 9.01 and 9.02 = General + Associate Professor 7.13 Assistant Clinical Professor SOE 7.14 Assistant Professor, Prof. Library Faculty Many di any differ erent ap appointment nts and and many any 7.30 Assistant Professor, Industry Professional, CPS diff fferences w with thin th these appoi ointm tments ts – th the 7.35 Assistant Professor of the Practice, TCB PAF is s sufficiently BROAD to a to allow ow for th the 7.39 Assistant Professor, Industry Professional, CPS di differ erences WHIL ILE m mai aintaini ning ng a a sense sense o of 7.43 Assistant Professor, Institute for Core Studies ord rder 5
The Personnel Action Cycle JAN - APR 2020 University Personnel Committee May 2020 (Every Wednesday) Board of Trustees Official letters sent DECEMBER 2019 CPC = College Personnel Committee START Chairperson – Dean of the College/School Memo May 22, 2019 & PAF 1 st and 2 nd year faculty members at the rank of Instructor or = personnel action form Assistant Professor stop here (via Chairpersons, on Provost’s Web page) NOVEMBER 2019 P & B Committee Chairperson – Chair of Summer 2019 the Department/Division • Begin working on upcoming PAF • Move everything on last year’s NOVEMBER 6, 2019 PAF form down DUE September • Workshops October • Classroom visits • Classroom visits • Check in with Chairperson • Look for instructions for Portal via e-mail 6
Summer – November 6: Important Dates MAY: Memo May 22, 2019 (via Chairpersons, on Provost’s Web page) Time frame for this PAF approximately November 2018 – November 2019 JUNE: General PAF workshop SEPT: S ubstantive workshops September 10, 11, 12 – If questions cannot be answered by the FAQ or through e-mail, bring them to the workshops. Classroom visits (evaluations) begin – Deans and chairperson OCT: October 19-25: Classroom visits should be concluding Mid-October: The Portal “opens”; written instructions will be disseminated October 25 : Most revisions are made (the latest date suggested to meet with your Chairperson) . NOV. 6 : PAF DUE. All PAF’s and support material must be uploaded to the PORTAL on or before this day. On the day you submit to the Portal, please deliver 3 signed hardcopies to your Chairperson or Director along with any physical support material you may have. IF you are experiencing issues – contact the HELP DESK and if needed members of the e-studio will meet with you You may do this at any time while preparing your PAF. 7
To START - Either : • DOWNLOAD a Packet with 3 parts: Provost’s web page, http://www.stjohns.edu/academics/provost/faculty-resources , or • Work off of last year’s PAF. 8
PAF vs… 9
PAF with FAQ’s 10
THE COVER PAGE Date o of Appoi ointm tment: t: Do Do not ot inc nclude c cont ntra ract y years o or r adjunc nct y years Nature of of th the a acti tion : : Ex. R Reappoi ointm tment t t to t the R Rank o of Assista tant P t Professor or Or r Reappointment t to t the he R Rank nk o of Ins nstructor a r and nd Prom omotion to th to the r rank of of Assistant P Prof ofessor Chec ecklist = = Not c compr preh ehensive, e, b but hel elpful Vote e tally ly for committe ittees es 11
TABLE of CONTENTS Once ce d docu cument i is co complete NUMBER t the pa e pages ges I. B BIOGRAPH APHICAL AL I INFORMAT ATION: A,B,C,D C,D,E ,E II. R RESEA EARCH CH: : F/G, H H, , I, , J, K , K III. II. S SERVIC ICE: L, M , M,N ,N IV. T . TEACH CHING O,P ,P, Q Q, , R 12
Not othing h here h has c changed s since l last y year. . You our r respon onses w will I. B BIOGRAPH APHICAL AL I INFORMAT ATION: also n o not ot c change m much f from om y year–to to–year ear e except E E.. T Ther ere c can be A,B,C,D C,D,E ,E red edundancy ( (to i indicat ate e emphas asis) w with a another p par art o of t the P e PAF 13
II. II. R RESEARCH Is a Is a co cont ntinu nuous C CYCL CLE: F/G, H , H, , I, J , J, , K Accepted in journals, conferences (I-J) PLAN – ideas (F/G) Get results and submit H (ii) Start to work: put Modify idea, get pen to paper, set up new idea (F/G) lab and supplies H(i) Year 1-2 Trash old idea or part of it (F/G) Results accepted Results translated into become submissions to publications or journals, conferences, appearances or etc. H(ii) showings (I- J) Start Begin other completely experiments new project (H)i H(i) 14
F or or G G = id = ideas as, plan lan II. II. R RESEARCH: F/G /G , , H, I , I, J , J, , K F = SJC (ICS) EDU, TCB, PHM G = CPS, LIB • key word = PLAN It didn’t happen yet • EVERYONE FILLS OUT EITHER F or G, NEVER BOTH! • 2-3 paragraphs at most (narrative) • Readable to everyone These instructions apply to both 15
H(i)ac actual ual/tan angibl ble H(ii)submit itted ed n not a accept epted ed H(i H(i) descript iptive ive • Research or projects from those that are just starting, to those in progress, to those that are ready for submission • Readable to everyone H(i H(ii) ) a a chron onol ologi ogical l list What was submitted but • NOT accepted YET – you just haven’t heard either way First or second year applicants fill out only if applicable otherwise put N/A 16
I Pub Publicati cation ons I • What was ACTUALLY PUBLISHED by November or, • OFFICIALLY ACCEPTED WHEN YOU SUBMIT THE PAF • Use the key • May create subdivisions if needed First or second year applicants fill out only if applicable otherwise put N/A 17
Recording the CURRENT YEAR PRIOR YEAR • Approximately one years worth Since hire until - but not including - this past of information October 2018- year November 2019 Use headings for clarity 2017-18 (2018) • Reverse chronological order whatever you had last year in current year – cut • November 2019 and paste here • October 2019 2016-17 (2017) • March 2019 • January 2019 • December 2018 2015-16 (2016) (hired) 2014-15 (2015) probably won’t need this because it was first year – not much to report yet 18
KEYS for ORGANIZATION 19
J P Progr gram appea pearances es (i (i)ac )active (i (ii)a )attend • J J (i) A ACTIV IVE R ROLE • Use the key (a Recognition of scholarship lot of options) or Professional contribution as evidenced • Separate this by presentations year from prior • Invited years using • submitted reverse chronological order • J (ii) A ATTENDAN ANCE Attendance at conferences • CROSS REFERENCE First or second year applicants fill out only if applicable otherwise put N/A 20
K spon ponsor sored p ed progr ograms • List all grants for which you applied: funded or unfunded. • If funded include the $ amount. • Include the period of the grant award (yrs.) • State whether the grant is internal or external • Follow up to existing evidence permitted (if possible w/ documentation in T) Dependent on discipline 21
III. SERVICE 22
L L (i ) Su Sustained Se Serv rvice (i) (i ) (ii) • L (i) E EVERYO YONE – some me item ems s can be can be place aced i in th the Teaching P Por ortf tfolio and l listed h here re. C Cro ross Reference nce • L(ii) E EVERYO YONE if i it i is redund undant ant you ou shou ould n not ot in inclu lude it it – lo looks ks PADDE DED. D. 23
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