PRE-SUBMISSION CONFERENCE RFQ NO. S83-Q29410 CDARS (C ERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICE ) P ROGRAM R ELATIONSHIP B ANK S ERVICES Tuesday, May 5, 2020 10:00 AM
Pre-Proposal Conference Agenda • Introductions • Project Summary • City of Houston – Office of Business Opportunity • RFQ Important Dates and Details • Evaluation and Selection Process • General Information • Scope of Work – City of Houston Controller’s Department • Questions and Answers • Adjourn 2
Project Summary City intends to enter into contract with a company that has experience with the CDARS program with a detailed understanding of investing funds in Certificate of Deposit (CDs) through one for more relationship banks that are approved members of the Promontory Certificate of Deposit Account Registry Service (CDARS) Network. Contract will remain in effect until the contract is terminated by either party with 30-days written notice. 0% MWBE GOAL 3
Requirements Office of Business Opportunity 4
City of Houston Office of Business Opportunity HIRE HOUSTON FIRST PAY OR PLAY 5
RFQ Important Dates & Details • Pre-Submission Questions Due: Monday, May 11, 2020 @ 4:00 PM (CT) to Barbara.fisher@houstontx.gov • Solicitation Due Date: Thursday, June 11, 2020 @ 2:00 PM (CT) City Secretary’s Office City Hall Annex, Public Level 900 Bagby St., Houston, TX 77002 Submit one (1) printed original (mark “Original”, signed in BLUE ink) and six (6) printed copies of the Technical Proposal. Submit six (6) electronic copies of the Technical Proposal, NON- PASSWORD protected flash drives . Submit six (6) printed copies of Financial documents in a separate single sealed envelope bearing the assigned solicitation number and clearly identifying to content as “Financials” to the location provided above. Sealed envelope(s) or box(s) should bear the assigned Solicitation Number ( S83-Q29410 ) and the RFQ title. 6
Evaluation & Selection Process Evaluation Criteria Responsiveness of Submission Technical Competence & Requirements Designated evaluation committee will review and evaluate each proposal based on quality and responsiveness. Submitting a late proposal or not signing and notarizing the Offer & Submittal form are two ways your proposal can be deemed as non-responsive . 7
General Information Complete & Submit “No Contact” Read the entire all required forms Period RFQ (Request for (Part VII, Page 13) included in the RFQ Qualification) ( Part V - Page 11 ) package Make note of the Submittal • Exhibit I-A Offer & Submittal Neither Proposer nor any Requirements outlined on page (Page 16), person acting on Proposer(s) behalf shall attempt to influence 10. Exhibit I-B References (page the outcome of the award by the 17) • Cover Letter – Signed by offer, presentation or promise of an authorized Exhibit I-C List of gratuities, favors, or anything of representative of the Subcontractors (page 18) value to any appointed or company. • Exhibit II Declaration of Hire elected official or employee of • Qualifications of the City of Houston, their Houston First Designation Respondent. (page 19) families or staff members. • Qualifications of Key • Exhibit III Ownership Personnel. Information Form (Page 20). Which now includes • Financial Stability. Ownership Disclosure • Exceptions to Standard Ordinance, Fair Campaign Contract. Ordinance and State of • Legal Actions. Residency Requirements. • Conflict of Interest. • Exhibit IV Anti-Collusion Statement (page 27) • Exhibit V Conflict of Interest Questionnaire (Page 28) 8 All questions must be submitted to Barbara H. Fisher, barbara.fisher@houstontx.gov
Evaluation & Selection Process Evaluation Committee City Council Notification of Scores Approval Intent to Award Proposals Vendor Presentations Notification Negotiations (at Committee’s to Award Discretion) 9
Disqualifications Vendor proposal may be subject to disqualification if in violation for the possible reasons: Non-Responsive (failure to meet the Violation of the Submitted Late minimum “No Contact” Proposal qualifications and to Period comply with all RFQ requirements. LATE PROPOSALS and DELIVERY Elect to either mail or personally deliver your proposals. Postal Service may not be the best option, mail will go through our mailroom, which may take time to process. Not a guarantee that the proposal will be delivered by the due date and time. 10
Scope of Service Controllers Department 11
Scope of Service • Comprehensive description of its CDARS program and agreement. • Funds shall be wired on the day funds are actually invested. • Network Status [ ONE BANK!] • Placement of City funds by the relationship bank shall comply with the Texas Public Funds Investment Act. 12
Scope of Service • The relationship bank shall secure the City from all claims asserted against the City arising out of the agreement, to the extent that such claims are caused by the relationship bank’s intentional, grossly negligent or willful misconduct or placement of funds that are not eligible for deposit insurance. • A list of any past or current restrictions placed on orders into the network and how these restrictions were, or will be, resolved. • No proceeds of the transactions will be used to violate Anti- Corruption Laws or applicable Sanctions. 13
Questions & Answers Questions 14
Recommend
More recommend
