Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS STREET - PowerPoint PPT Presentation

Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS STREET TRANSPORTATION DEPARTMENT 2018 CMAQ ALLEY DUSPROOFING DESIGN-BID-BUILD PROJECT: ST87400270 FEDERAL AID NO.: PHX-0(345)D ADOT TRACS NO.: T013701C FEBRUARY 1

Welcome and Introductions Emeka Ekpe , Contracts Specialist Point of Contact for Bid Questions Office of the City Engineer Emeka.ekpe@phoenix.gov(602) 534-1423 Gloria Hucher , Programs Assistant Point of Contact for DBE Requirements Equal Opportunity Department gloria.hucher@phoenix.gov (602) 261-8873 Jose Rodriguez Diaz , Project Manager Street Transportation Department 2

Meeting Overview  Sign-in please  Sign-in sheet and PowerPoint will be posted on Procurement’s website: https://www.phoenix.gov/streets/procurement/current-opportunities Click on respective project , then click on: ■ Planholder List ■ CFB ■ Addendum (if applicable) It is your responsibility as an RFB holder to determine, prior to submittal, if any Addendums have been issued  Please hold questions until Q&A period  This is the ONLY opportunity to discuss this project with City staff

Vendor Registration  All Firms SHOULD Be Registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL  New Firms – After Registering, the City will send an e-mail with a vendor number in approx. 2 days  NEW: The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications OR Proposal package envelope. Information on how to register with the City is available at:  https://www.phoenix.gov/finance/vendorsreg

Agenda  EOD DBE Program Requirements  Project Description and Scope of Work  Submittal Requirements  Bids Due Date  Questions? 5

Equal Opportunity Department Gloria Hucher Programs Assistant DBE Requirements

DBE Program  The City of Phoenix strives to advance the economic growth of small businesses through its Disadvantaged Business Enterprise (DBE) Program .  The City receives Federal Highway Administration (FHWA) funding through the Arizona Department of Transportation (ADOT). 7

DBE Program In partnership with ADOT’s Business Engagement and Compliance Office (BECO), City of Phoenix is responsible for ensuring contractors and consultants achieve full compliance with all applicable federal regulations related to the Disadvantaged Business Enterprise (DBE) Program: • Solicitation • Bid Verification • Subcontractors Approval • Compliance Monitoring • Sanctions and Penalties

DBE Program Required DBE Goal: 4.02% At time of Bid: Proposed $ to DBEs Total Bid At time of Completion: Total Countable $ Paid to DBEs Total Payment on Contract NOTE: Propose what you can minimally guarantee !

DBE Program Eligible DBEs can be found at: www.adot.dbesystem.com To participate in this opportunity as a Prime Contractor, you MUST be registered in AZ UTRACS at https://utracs.azdot.gov All proposed DBE Subcontractors must also be listed in AZ UTRACS and certified in specified scopes of work to be considered in calculating DBE participation.

DBE Program Bid Submittal Requirements (DUE AT TIME OF SUBMITTAL) 1 Form ADOT DBE Assurance Form 3102C Submit in a separate sealed envelope Failure to submit = Non-Responsive

DBE Program Post-Bid Submittal Requirements (DUE within 5 Calendar Days After Bid Opening Date) 1. ADOT Online Bidder’s List 2. ADOT DBE Intended Participation Affidavit and Confirmation Form 3105C* 3. ADOT DBE Intended Participation Affidavit Summary Form 3106C* * Good Faith Effort Documentation Submit in a separate sealed envelope Failure to submit = Non-Responsive

Equal Opportunity Department For more information, please contact: Gloria Hucher Compliance Assistant (602) 261-8873 Email: business.relations.eod@phoenix.gov

Questions 14

Project Location  191 Alleys located in 38 Quarter Sections City Wide. 15

Project Location 16

Project Description / Scope of Work  Provide a Dust Proofing Treatment on 30 miles of alleys for Dust Control  Treatment consists of MC-250 and Pre-coated Aggregates.  Weed Control with post-emergent and pre-emergent applications.  Clearing and Grubbing, as well as subgrade preparation prior to FAST.  Adequate grading to maintain existing drainage patterns. 17

Project Description / Scope of Work  Public Notification to residents needed 72-48 hours in advance of work.  Coordination to maintain garbage collection services.  Federal Aid Project requires compliance with Buy America and Environmental Mitigation Measures.  Work to be completed within 180 Calendar Days from NTP.  Anticipated NTP will be September 2019. 18

Questions 19

Bidders Should Review:  Information for Bidders (IFB) Section: Bid Submittal Checklist Items due at time of bid submittal Post-Bid Submittal Checklist Items due within 5 calendar days after bid opening by 4:00 p.m. E-mail to: emeka.ekpe@phoenix.gov 20

Grounds for Disqualification  Receipt of Bid after the specified cut-off date and time  Deposit of Bid in the wrong location  Violating the “Contact with City Employees” policy 21

Bids Due Date 2:00 P.M. Phoenix time Tuesday, February 26, 2019 City Hall, 200 W. Washington Street 6 th Floor, Submittal Box 22

Street Transportation Department Procurement Section WEBPAGE https://www.phoenix.gov/streets/procurement/current-opportunities  Request for Qualifications / Request for Bids  Notifications / Addendum (if any)  Plan Holder List  Award / Bid Tabulation  Pre-Bid / Pre-Submittal Power Point Presentation  Pre-Bid / Pre-Submittal Sign-in sheet  Sign up for eProcurement Newsletter 23

Questions After Today E-mail your questions to: emeka.ekpe@phoenix.gov 2018 CMAQ ALLEY DUSTPROOFING DESIGN-BID-BUILD PROJECT: ST87400270 FEDERAL AID NO.: PHX-0(345)D ADOT TRACS NO.: T013701C OPEN FOR QUESTIONS & Thank You for Attending!!! 24