Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION - PowerPoint PPT Presentation

Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION DEPARTMENT PHOENIX DEER VALLEY AIRPORT (DVT) CONSTRUCT RUN-UP AREAS ADJACENT TO TAXIWAY C DESIGN-BID-BUILD PROJECT NO. AV31000082-1 FAA AIP NO. 3-04-0028-037-2017 July 10, 2017 1

Welcome and Introductions Emeka Ekpe , Contracts Specialist Point of Contact for RFB Questions Office of the City Engineer emeka.ekpe@phoenix.gov (602) 256-4107 Joanne McLaughlin , Business Relations Programs Assistant Point of Contact for DBE Requirements Equal Opportunity Department joanne.mclaughlin@phoenix.gov (602) 534-1279 Marci Thies , Labor Compliance Supervisor Point of Contact for Labor Compliance / Davis Bacon Requirements Street Transportation Department marci.thies@phoenix.gov (602) 261-8287 Rubben Lolly , Project Manager Aviation Department Representative 2

Meeting Overview  Sign-in please  Sign-in sheet and PowerPoint will be posted on Procurement’s website: http://phoenix.gov/streets/procurement/current-opportunities Click on respective project , then click on: ■ Planholder List ■ RFQ / RFB ■ Addendums / Notifications (if applicable)  Please hold questions until Q&A period  This is the ONLY opportunity to discuss this project with City staff 3

Agenda  DBE Program Requirements  Labor Compliance / Davis Bacon Requirements  Project Description and Scope of Work  Submittal Requirements  Bids Due Date  Questions? 4

DBE Program The City of Phoenix strives to advance the economic growth of businesses through its Disadvantaged Business Enterprise (DBE) Program. The City ensures compliance with federal regulations on all federally funded projects. The City encourages the participation of DBE firms throughout ALL phases of contracts.

DBE Program The DBE Program provides socially (minority and woman-owned firms) and economically disadvantaged business owners: • Certification • Procurement opportunities . • Construction subcontracting utilization • Small business development services • Technical assistance/educational services • Networking opportunities

DBE Requirements  The City has not established a race-and gender-conscious DBE participation goal  Current focus is Small Business Outreach The FAA approved a triennial DBE goal of 4.44% for fiscal years 2016-19, to be achieved through fostering Small Business participation and outreach requirements. Project is in part funded by FAA and is subject to 49 CFR Part 26 and USDOT DBE Program

Certified DBE Firms To participate in this opportunity as a DBE, only firms certified by the City or another AZUCP member in the specified scopes of work shall be considered in calculating DBE participation. Eligible DBEs can be found at: https://utracs.azdot.gov

www.azutracs.azdot.gov DBE Firms

DBE Requirements  OUTREACH EFFORTS-ATTACHMENT A All Submitters must provide at submittal:  Documents in a separate sealed envelope  Must complete and submit Columns A – D  Failure to submit = Non-Responsive Above are due at the time of the bid, statement of qualifications, or proposal submittal.

DBE Requirements  OUTREACH EFFORTS - ATTACHMENT A All Submitters must provide within 3 Business Days of the bid deadline: Documents in a separate sealed envelope MUST complete and submit Columns E and F Submittal of all related Supporting Documentation MUST include:  Copies of the actual solicitations sent to DBEs & Small Businesses  Names of the DBEs & Small Businesses whom bidder negotiated with and the firms that have been selected to participate in the contract  MUST demonstrate how, when, and the name of the person to whom the bidder specifically communicated its selection decisions  Outcomes to each DBE and Small Business NOT selected  Documentation may be in the form of a letter, e-mail, telephone log, or other acceptable communication

DBE Requirements  OUTREACH EFFORTS - ATTACHMENT B Small Business Utilization Commitment All Submitters must provide within 3 Business Days of the bid deadline: Documents to be included in the separate sealed envelope The successful bidder must ensure the DBE and Small Business participation percentages proposed in Attachment A add up to the TOTAL percentage stated in Attachment B The successful bidder will be contractually obligated to achieve the participation percentage in Attachment B

Equal Opportunity Department For more information please contact: Joanne McLaughlin Equal Opportunity Specialist joanne.mclaughlin@phoenix.gov 602-534-1279

QUESTIONS?

CITY OF PHOENIX LABOR COMPLIANCE OFFICE  Monitors and enforces the federal labor standards on federally funded Capital Improvement Construction.  Applies to all federally funded contracts in excess of $2000 with few exceptions  All contractors and subcontractors, including lower-tiers, working on the project are covered

DBRA (Davis-Bacon & Related Acts)  Davis-Bacon Act (DBA)  Copeland Anti-Kickback Act  Contract Work Hours and Safety Standards Act (CWHSSA)

FEDERAL REGULATIONS  Code of Federal Regulations, Title 29 Part 3  Code of Federal Regulations, Title 29 Part 5  FHWA 1273 / LCP Tracker  Wage Decision

TECHNICAL ASSISTANCE  Labor Compliance Pre-Construction Conference  Labor Compliance Office, (602) 261-8287  Websites available: – http://www.dol.gov/dol/esa/programs/dbra

Labor Compliance Questions QUESTIONS?? 19

Project Description & Scope of Work  Project Location  Project Description & Scope of Work  Phasing, Job Site Access & Restrictions  Miscellaneous Project Information  Questions 20

Project Location 21

Proposed Project Areas 22

Project Description / Scope of Work Provide two new aircraft run-up areas at the west and east ends of Taxiway ‘C’ with associated electrical and signage. Major work elements include  Demolition of existing run-up area asphaltic concrete (AC) pavement  Construction of nearly 20,000 SY of new AC Pavement  Excavation of existing west basin to add additional capacity  Grading and drainage improvements 23

Project Description / Scope of Work (Cont)  Salvaging (Blade and stockpile along west haul route with placement of dust palliative) and replacing existing crushed aggregate(“Palm Springs Rock”) slope protection  Installation of storm drain pipe, manholes and catch basins  Installation of LED and incandescent edge lights  Removal of chain-link fence and installation of approximately 520 feet of CMU block wall  Construction and Removal of two temporary run-up areas, including removal and replacement of conduit and edge lights. 24

Project Description / Scope of Work (Cont.)  Run Up Area Pavement Section  3” P-401 asphalt over,  5” P-209 aggregate base over,  8” P-155 lime treated subgrade.  Taxiway D Pavement Section  6.5” P-401 asphalt over,  11.5” P-209 aggregate base over,  8” P-155 lime treated subgrade.  Temporary Run-Up Apron Pavement Section  3” P-401 asphalt over,  5” P-208 aggregate base over,  12” P-152 Subgrade Prep 25

Project Description / Scope of Work (Cont.)  Rocks and cobbles will be encountered and must be removed prior to lime treatment (2-1/2” and larger) 26

Phasing ,Job Site Access & Restrictions  The Project is divided into 8 phases with subsequent sub phases  Phases 1-4 are located on the west side of the Airport  Phases 5-8 are located on the east side of the Airport  Primary Access for Phases 1 – 4 will be through the access gate on W Williams Drive to the west staging area.  Primary access for phases 5-8 will be through Airport Access Gate #7 to the east staging area  Contractor shall limit activities to designated haul routes and staging areas. 27

Phasing ,Job Site Access & Restrictions Cont.  Contractor Shall not use airport service roads for hauling operations  Some phases require nighttime-work only  Caution should be taken to protect a fiber optic line south of project area designated for grading and electrical installation.  Contractor is responsible for locating utilities 28

West Run-Up Area Access and Staging W. Williams Drive 29

East Run-Up Area Access and Staging 30

Project Description - Misc.  An airport access badge will be required  Construction equipment cannot traverse on any new pavement  Airfield lighting and NAVAIDS must remain operational throughout project  Access to the fueling station must be maintained at all times  NOTAMS require 72 hour advanced notice 31

Project Description (Documentation)  Contractor provide quality controls – City QA  Follow all federal, state and local permitting requirements  Coordinate Owner / Project issues  Maintain a safe & secure work site at all times  Must use the City’s web based project management system: UNIFIER - Training provided at no cost  NTP will be issued for the Contract once the NTP from FAA has been issued. 32

Lead Base Paint  Contact Theodore Iniguez (602) 571-2638.  Removal and disposal by others.  Removal during start of each phase.  Contractor to cooperate and provide access. 33