Planning and Assessment Ramapo College Establishing Assessment Plans and Annual Reports 1
Why do we Assess? • Demonstrate fiscal and human resources are invested in ways that result in quality outcomes which enable the institution to achieve its mission, vision, and goals • Evaluate Institutional Effectiveness • Evaluate Student Outcomes 2
What is Assessment? • Process for gathering and analyzing information to gauge your unit ’ s performance • Using that information to improve your unit ’ s performance 3
How Does Assessment Fit Into the Planning Process? • Outcomes assessment provides empirical data to develop annual and long-range plans. • Assessment results provide factual support for decisions regarding allocation of resources for annual and long range planning at all levels of the College: program, unit, school. 4
Planning, Budgeting, Assessment Process 5
Institutional Goals • Advancing Academic Excellence and Engagement • Enhance Financial Strength and Institutional Sustainability • Improve Internal and External Relations and Communications • Cultivate and Support Diversity and Inclusion 6
Benefits of a Culture of Assessment • Encourages open reflection • Increases transparency • Supports innovation and experimentation in assessment methods • Promotes a culture of evidence for decision making • Promotes continuous improvement 7
Three Year Unit Plans • Simple • Workable • Provide meaningful information to guide decision making and improve unit effectiveness 8
Assessment Tools • WEAVE is an online system for annually tracking and reporting the institution’s outcomes. • Employee Evaluation Form 9
Steps in Planning & Assessment • Defining a program or unit’s mission • Identifying unit goals • Developing desired outcomes/objectives • Establishing measures • Establishing achievement targets • Monitoring progress/analysis of findings • Action Plan • Using results to make improvements 10
Language of Assessment & Planning • Mission/Purpose • Goals • Outcomes/Objectives • Achievement Targets • Measures and Findings • Action Plan Tracking • Achievement Summary Analysis • Annual Reporting (DAR Report) 11
Mission/Purpose . • The mission statement should be clear and brief, consist of the purpose of the unit and a brief list of key responsibilities or services provided. 12
Adult Degree-Completion Program (Example) • The Adult Degree-Completion Program allows returning adult students to apply their life experiences and previously earned college credits to an academic program that will provide them with the skills necessary to succeed in a rapidly changing world. These skills include, but are not limited to, critical thinking, effective communication, global understanding, and applied learning. Upon completing this degree, graduates will be prepared to reenter the workforce or seek job advancement in diverse fields. 13
Athletics • The Ramapo College Athletic Department will continue to operate with integrity while maintaining a highly competitive, visible and viable athletic program consistent with the overall mission of the College. The Athletic Department will provide outstanding support for student-athletes, coaches, and athletic administrators in order for our student-athletes to achieve success academically, athletically, professionally, and personally during their time at Ramapo College. 14
Entering Mission/Purpose in WEAVE Each unit will enter its mission statement in the system. Click on Mission/Purpose in the Assessment tab. Enter mission The mission statement should be statement, click Save . After clear and brief, consist of the saving, the statement will appear purpose of the unit and a brief list and can be edited of key responsibilities or services provided. Review the Mission statement at The beginning of each assessment cycle to be sure it adequately reflects the purpose of the unit 15
Goals Example • Broad general statements of what the unit intends to accomplish Ramapo College ’ s Strategic Planning Goal #1 • Consistent with and aligned with the unit/institutional mission statement Advancing Academic Excellence and Engagement • Provide focus or vision for planning • directly related to the mission • a broad, general statement • Warm and fuzzy • provides focus for vision and planning • “ Aspirations. ” • clearly aspirational • focus is on end result • Like outcomes, focus on end results 16
Entering G oals in WEAVE REMEMBER Click on Goals in the Goals are broad general statements Assessment tab. Enter goal of what the unit intends to statement, click Save . After accomplish; consistent with and saving, the statement will appear aligned with the unit/institutional mission statement; provides focus and can be edited or vision for planning Text can be entered directly VERY IMPORTANT from the keyboard or cut- Be sure to save information and-pasted from another before leaving a screen, document otherwise it will be lost; edits can be made later. 17
Outcomes/Objectives Outcomes and Objectives are achieved results Outcomes describe the desired quality (timeliness, accuracy, satisfaction, responsiveness, etc.) of key functions and services within the school or administrative unit. Outcomes and objectives are written in an active tense and use strong verbs like “ plan, ” “ write, ” “ conduct ” and “ produce. ” Outcomes are demonstrated or achieved and to what standard? 18
Outcomes/Objectives are Specific • The outcome is associated with key processes and services provided to students, parents, staff, and faculty. The outcomes should be distinctive to the unit that is conducting the assessment. 19
Outcomes/Objectives are Measurable • The intended outcome should be one where it is feasible to collect accurate and reliable data. • Consider your available resources (e.g., staff, technology, space, assessment support, institutional level surveys, etc., in determining whether the collection of data is a reasonable expectation). 20
Developing Attainable Outcomes/Objectives • The following questions might help you formulate and define aggressive but attainable outcomes for your administrative unit. – What is the unit/school striving for? – What direction do you want to move in? – What would you like to accomplish over the next __year(s) and why? – What would the "perfect" school or administrative unit look like? – How can routine operations be assessed? – Who are the users of school/unit services? 21
Outcomes • Administrators and staff will use assessment plans to make decisions or assess the effectiveness of their area. • The Office of Institutional Research will administer NSSE in FY2016 and increase response rate by 2% • The Office of Public Safety will provide safety training on campus by using the “Shots Fired” video with faculty participation of 20%
Entering Outcomes/Objectives in WEAVE REMEMBER • Click on Outcomes in the Outcomes are specific, measurable, Assessment tab. Enter achievable, relevant and time- outcomes statement, click referenced; 3 to 5 is ideal; not all Save . After saving, the outcomes need to be assessed each statement will appear and year. can be edited • Text can be entered directly VERY IMPORTANT from the keyboard or cut- Be sure to save information before and-pasted from another leaving a screen, otherwise it will be document lost; edits can be made later. 23
Measures • Tools used to determine whether your outcomes have been achieved. • Tools that will provide useful and useable information. 24
Measures Inventory tools used by the unit: • What information is collected already • What assessments are being used • What assessment is recommended by professional associations 25
Examples of Assessment Measures • Satisfaction surveys • Professional standards • Data system indicators • Number of applications • Number of complaints • Processing time • Program participants • Focus groups • Average wait time • External reviews • Benchmarking best • Dollars raised practices • Average service time • Staff training hours • Admissions yields • Facilities Usage 26
Measures • For each outcome – How will progress be assessed? – What measures will be used • Direct, indirect • Qualitative, quantitative, objective, subjective – When will they be assessed? • Indicate the time frame for assessment, e.g. every spring semester. 27
Measures and Findings Measures For example: Measure: Sources of evidence from Enrollment Report Fin. Aid Grants and Waivers Report which you gain data or information used to verify the Findings extent to which you achieved your The number of underrepresented outcomes/objectives Students increased by 3%. Outcome/Objective Scholarships for The College will increase access underrepresented students and support for underrepresented increased by 4%. students 28
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