Performance Review August 2018 Safety Overview As of August 31, - - PowerPoint PPT Presentation

Performance Review August 2018

2

Safety Overview

Six First Aid cases in August:

• While riding in government

vehicle employee felt irritation to eye after taking off safety glasses.

• Two employee’s reported

headache from an odor while working by C-Farm

• While stepping over a tube

block employee tripped and fell causing an abrasion to hip.

• Employee closed fingers in

vehicle door causing an abrasion.

• When donning SCBA

employee felt bug fly in ear causing irritation to ear.

As of August 31, 2018 WRPS Tank Operations Contract has worked 8,063,370 hours (570 days) without a Lost Time Workday Injury and 630,308 hours (45 days) since the last Recordable case.

Total Recordable FY 2018 Cumulative Summary

October 1, 2017 through September 30, 2018

Days Away, Restricted Workdays

• r Transferred (DART)

FY 2018 Cumulative Summary

October 1, 2017 through September 30, 2018

0.00

12-month rolling rate: 0.00

DOE/EM Goal – 0.60

0.08

12-month rolling rate: 0.11

DOE/EM Goal – 1.10

There were no Recordable cases in August 2018 August 2018

Project Overview

3 August 2018

 Operational Safety Enhancement Process/ETF

Performance Focus

 WRPS Senior Management Changes

President’s Office Production Operations Engineering

 WFD Progress  Vapors Settlement  FY19 Appropriations  Contract Negotiations – FY19 Extension

Change Control

4 August 2018

Contract Budget Base

$5,461M

Authorized Unpriced Work Negotiated Contract Cost Distributed Budget Management Reserve Undistributed Budget

Total Allocated Budget

$5,461M Performance Measurement Baseline

$707,453

CM $52,876 CM -$203,511

$4,754,032 $9,338 $63,372 $5,388,776

CM $35,324 CM -$188,635 CM $2,675

BCR Impacts

Aug-18 Sep-18 FY 2019 Total DB Impacts

$10,232 $9,631 $15,461 $35,324

Performance Overview Current Month / Fiscal Year

5 August 2018 *OBS focus areas – detailed in subsequent slides Current Month Impact from SPA Change Control Actions Current Month Impact from VAPOR REI Implementation

Performance Overview Cumulative / At Complete

6 August 2018 *OBS focus areas – detailed in subsequent slides

Vapor REA Incorporated

Schedule and Cost Performance Forecast

7 August 2018

Management Forecast of Schedule Performance

Carryover Funds Support 23 Operational Days

$65-$75M

SV improves by $4,444k at Year-End

2F SST Retrievals $3,051k 2T Chief Technology Office $1,008k 2L Production Ops $927k Largest Sep18 Schedule Recovery Scope A/AX Infrastructure Installation $2,478k Waste Management Program $926k DST Transfer Pump Replacements $792k Jul18 forecast for Aug18 SV was -$29,708k. Aug18 was -$28,623k; favorable by $1,085k

Project Focus Areas

8 August 2018

Action Status SV Improvement Focus

• Schedule opportunities being monitored and

tracked

• Overtime for High Priority Work

Non-labor effectiveness evaluations

• Critical Procurement Focus
• Implementation & Acceleration of FY19 Award

Resource availability

• Reprioritization of Critical Resources
• Posting of Critical Field Craft

Critical Spares Positioning project for proper material inventory at contract completion (SST, TFP, Production Ops) Vapor REA for $20M Complete: Implemented this period

Key Milestones

Complete To Go Will Miss At Risk Total MS % Complete % To Go August

122 38 1 1 162 75.30% 24.70%

Last Month

93 68 1 162 57.40% 42.60%

Risk Management Status (August)

Risk Program Health (August)

• Risk Management is averaging under 30 days for all 34+

register updates (time between register updates) (Figure 1)

• WRPS has maintained less than 21% total high risks

throughout FY18. Risk Management monitors the overall TOC risk profile to determine if risk mitigation strategies are effectively being developed for the highest level risks as a key component of improving the probability of mission success (Figure 2) Current new registers being developed:

• Maintenance Program Register
• AW-104 Pump and Jumper replacement
• AY-02A through line
• Leak Detector project
• Grab Sampling

Current Risk Management program priorities:

• During the month of August, Risk Management continued

to answer questions of DOE independent auditor team (CohnReznick) regarding the FY19 proposal.

• The Mission level risk register is currently being updated

and reviewed by ORP.

• TBI register has incorporated all deep dive comments

and the register continues to be updated monthly.

• The Schedule Risk Analysis has finished for Waste Feed

Delivery

• Risk Management continues to hold smaller group

training classes for the EROMS database to assist and train risk owners, project managers, subject matter experts and project controls members on the use and application of the system. Risks of Near Term Concern:

• DST Transfers - Four DST transfers which were

previously scheduled in FY19 to support EC-11 and EC- 12, will be rescheduled pending resolution of schedule dates for TBI and P-B-1 pump repair (or replacement).

• 222-S – Contract Transition Delays Upgrades
• 222-S – Lab Rad analysis resource availability

Figure 2 Figure 1

Objective Measure

90 90 90 90 90 90 90 90 90 90 90 90 90 60 60 60 60 60 60 60 60 60 60 60 60 60

Performance Thresholds

45 45 45 45 45 45 45 45 45 45 45 45 45 25 15 15 45 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Goal 28 36 29 32 37 28 29 28 29 28 28 30 Declining Meets Exceeds To demonstrate the health of the risk program, the average age of project and program level risk registers are monitored as a guage of overall risk program activity and effectiveness. This metric helps ensure that the Risk Registers for TOC managed projects and programs are up-to-date. The Enterprise Risk and Opportunity Management procedure, TFC- PRJ-PC-C-13, requires that Program and Project Risk and Opportunity Registers be updated at least every 90 days. The average age in days of risk register from last update to the current date (end of calendar month) >90 Adverse ≤45

Performance Data

• Avg. Age in Days of Risk Register

>45 and ≤60 >60 and ≤90 10 20 30 40 50 60 70 80 90 100 Average Age in Days

• Avg. Age in Days of Risk Register

Objective Measure

0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35

Performance Thresholds

0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.45 0.1 0.05 0.3 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Goal 124 126 133 138 130 139 146 148 152 150 148 147 680 688 689 726 734 743 756 745 778 729 721 698 18% 18% 19% 19% 18% 19% 19% 20% 20% 21% 21% 21% Declining Meets Exceeds Percentage of High Risks (Month) Number of Open Risks To monitor the overall TOC risk profile to determine if risk mitigation strategies are effectively being developed for the highest level risks as a key component of improving the probability of mission success. The percentage of currently characterized High Risks

• Vs. the Total number of Risks as a percentage.

>45% Adverse ≤30%

Performance Data

Number of High Risks >30 and ≤35% >35 and ≤45% 0% 10% 20% 30% 40% 50% 60% 70% 80% Percentage of High Risks Percentage of High Risks (Month)

WRPS Risk Management

9 August 2018

100 200 300 400 500 600 700

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Monthly Completed CMs & PMs

Plant Status – PMs & CMs

10 August 2018

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY Total Field Work Complete - CMs

40 43 32 46 39 60 48 39 31 31 45 454

Field Work Complete - PMs

589 628 473 554 653 645 566 511 426 516 612 6,173

Team Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept AN 6 4 3 5 5 6 7 6 6 4 4 AZ 7 8 9 9 7 7 8 9 9 8 8 FACILITIES 4 5 6 10 5 7 7 6 6 7 6 ETF 20 21 21 23 16 15 15 15 21 22 34 EV 7 5 1 2 2 2 2 1 LABS 19 19 21 23 21 23 26 27 27 31 30 Projects 2 2 1 1 1 1 2 2 2 2 4 WS R&C 3 3 3 4 6 8 9 10 9 8 10 ST 5 5 7 6 7 6 7 7 4 5 3 Transfer Totals 73 72 72 83 70 75 83 82 84 88 99

CM Backlog - FY2018

Team Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept AN 2 AZ 8 5 1 1 1 1 2 1 FACILITIES 4 7 8 6 1 1 ETF 9 23 7 7 6 10 6 6 10 14 5 EV 26 23 17 9 3 10 4 6 6 3 4 LABS 10 2 5 4 3 3 12 6 17 12 8 Projects WS R&C 1 1 ST 2 3 2 11 16 5 11 Totals 59 66 40 27 24 40 24 19 40 41 17

Delinquent PMs - FY2018

Indirect Pools

August 2018 11

Fringe Rate (ABS & COS) ($0.9M) Over ABS (applied to Labor) ($0.1M) Over COS (applied to Labor) ($0.8M) Over COP Rate (applied to Labor) $2.5M Under G&A Rate (applied to Labor/Non-Labor) $5.0M Under

Total Net Debit to PMB $6.6M Under

FY18 (Over)/Under Forecast

(Over) = Credit to the Direct Field Work / Under = Cost Charge/Allocation to the Direct Field Work

(Over)/Under Summary: $6.6M Under August / $6.9M Under July

Current Month Impacts:

• Reduction in labor base and G&A pool.

Critical Needs List

12 August 2018

$1,647

• $4,989

$656

• $1,284

1.47 0.95 1.04 0.99 1.08 0.95

August 2018

LA LAWPS Performance Revie iew

(WBS 5. 5.5)

Schedule Cost

13 Dollars Represented in Thousands

FY TCPI FYTD CPI CTD SPI CTD CPI FYTD SPI CM SPI

CTD Schedule Variance Total: -$1,940 P - LAWPS-S - Design Project Support

• $1,288

Tank Side Cesium Removal System

• $577

P - LAWPS-S South - Design $382 Cost Variance FYTD: $1,432 CTD: -$6,636 P - LAWPS - Design

• $1,014
• $6,750

P - LAWPS - Design Project Support $368

• $2,332

P - LAWPS-S South - Design $1,626 $1,626

EOY Forecast SV

Delta From Today

EOY Forecast CV

Delta From Today

Key Points

Biggest Threats/Risks Keys to Success

Spent IX Column interim storage package requirements. Continue evaluation of requirements and alternatives. Permitting strategy for interim storage pad. Continue evaluation of requirements and alternatives.

• Continued progress towards conducting Formal 45% Design Review on September

5th & 6th

• Received approval of SDS from ORP
• Commenced archival of “Optimized” LAWPS design media
• Conducted TSCR 30% Design Review
• Submitted TSCR SDS for Approval
• Issue LAWPS Permanent Facility Technology Maturation Plan

Biggest Threats/Risks Keys to Success

GFE doesn’t meet functional requirements CEES to perform simulant testing utilizing Laboratory validated simulant APT/WRPS/DOE integrated QA process and oversight during fabrication and FAT WIR Authorization is delayed HQ to remove public comment period from WIR reviews – or early public comment based on calculated DF values RCRA permit modification delay Temporary Authorization for early work 242-A Evaporator and/or associated infrastructure unavailable when TBI ready to

• perate

Perform transfer line testing prior to TBI installation. PM of Crane/Facility (complete). Ensure vent & balance performed. Partially loaded IX Columns cannot be stored at SWOC facility Develop contingency storage on-

• site. Draft waste profile early &

interface with DOE-RL/CH-PRC

Test Bed Initiative

14 August 2018

Key Points: Schedule Recovery:

• GFE will include the waste processing equipment, i.e. filtration and IX.
• DOE is the DA for the GFE with WRPS support to the DA (Kris Thomas)
• WRPS has taken the lead in coordinating and organizing the multi-

performer / multi-contract project team through external IPT meetings and War Room efforts

• WRPS has completed numerous tasks including the following:
• Crane PMs and PB-1 pump relocation
• 2nd draft WIR evaluation
• Draft Air Permits
• Sampling and Analysis to support WIR, WAC, and Transportation
• Project critical path is typical through design, fabrication, installation,
• perations with permitting and NEPA actions on critical path as well.
• Aggressive but realistic schedule in place, which does not meet

12/31/2018 desired date.

• Working opportunities to gain schedule acceleration

2,000 Gallon Test Bed Initiative Gatepost Milestone Chart

2,000 Gallon Test Bed Initiative Milestones Responsible Party Forecast Finish WIR Evaluation Updated Based on AW-102 Sample Analytical Results WRPS 8/28/2018 A Final Design Complete APT 12/3/2018 Temporary Authorization Approved DOE 12/13/2018 WIR Evaluation Approved DOE 12/6/2018 WIR Determination Approved DOE 12/27/2018 Fabrication and Factory Acceptance Testing Complete APT 1/24/2019 Equipment Delivered to Evaporator APT 2/4/2019 Equipment Installation Complete WRPS 3/20/2019 NEPA Documentation Approved DOE 2/11/2019 Testing Complete WRPS 3/21/2019 Declaration of Readiness to Operate WRPS 3/29/2019 Start of Waste Processing WRPS 3/29/2019 End of Waste Processing WRPS 4/3/2019 Totes Shipped to PFNW WRPS 4/20/2019 Complete Treatment of Mixed Low Level Waste APT 5/2/2019 WCS Provides Waste Profile Approval APT 6/4/2019 Treated MLLW Arrives at WSC APT 6/13/2019 Waste Disposed at WSC APT 6/17/2019

Extracted from TBI Working Schedule (9/17/2018)

$952

August 2018

$14,166

• $4,056

CT CTO/Closure an and In Interim Meas asures Performance Revie iew

Schedule Cost

15 Dollars Represented in Thousands

FY TCPI FYTD CPI CTD SPI CTD CPI FYTD SPI CM SPI

CTD Schedule Variance Total: -$5,008 Direct Push Characterization & Sampling

• $1,823

Waste Mgt Area C Performance Assessments

• $667

RCRA Closure Plan Updates

• $475

Cost Variance FYTD: $1,137 CTD: $14,426 Technology Development $0 $3,177 Technology Maturation & Analysis $1,461 $2,985 RCRA Closure Plan Updates $79 $2,189

EOY Forecast SV

Delta From Today

EOY Forecast CV

Delta From Today -$260

Key Points Schedule Recovery

• Finalizing ORP comments received during clearance review process for the Technology & Innovation

Roadmap; issuance of finalized Technology & Innovation Roadmap tracking for September 17.

• Issued Phase II testing report for Mechanical Waste Gathering System alternate retrieval technology

development, and submitted completion paperwork for PBI 42.0.9.

• Issued 100% design of the new sampling technique and began routing for approval in SPF.
• Finalized comment incorporation on testing reports from VSL, LANL, and RJ Lee supporting EMF

waste form testing in FY18.

• Design of the first of three panels for the TX Farm interim surface barrier is proceeding.
• Work is proceeding on Grout Testing and other WMA C closure activities.
• Developing responses to Ecology comments on the RCRA Tiers 2 and 3 Closure Plans.
• DOE O 435.1 WMA C WIR and PA public/NRC reviews are in progress.
• Regulatory Documentation schedule variance is due to Ecology comments that are

past due. Have started receiving and dispositioning the comments. Due to the significant number of comments, recovery is not expected this FY.

• ILAW Glass Testing is expected to recover a portion of lost schedule in the current

fiscal year, the remaining scope (Lysimeter studies) is expected to carryover to Q1

• f FY 2019.

Note: CTO related schedule is recovering as anticipated for the month and is expected to continue to recover most of the SV by the end of the FY18 Q4.

Biggest Threats / Risks Keys to Success

Path forward for Ecology review and finalization of WMA C closure documents is

• needed. A mutually acceptable regulatory

approach must be developed among Ecology, DOE, and WRPS to move forward with incremental closure of WMA C. Working with DOE and Ecology to develop acceptable path forward.

0.95 1.07 1.04 0.90 1.07 0.98

• $694
• $6,012
• $3,023
• $10,183

0.95 0.99 0.99 0.99 1.09 2.52

August 2018

Tan ank Far arms Projects Performance Revie iew

Schedule Cost

16 Dollars Represented in Thousands

FY TCPI FYTD CPI CTD SPI CTD CPI FYTD SPI CM SPI

CTD Schedule Variance Total: -$7,160

Tank Chemistry and Integrity

• $3,451

Tank Farm Upgrade Projects

• $5,721

Vadose Zone/Interim Measures $4,428 DST Feed Delivery Projects

• $2,150

Cost Variance FYTD: -$851 CTD: -$5,318

Tank Chemistry and Integrity

• $215

$4,411 Effluent Treatment Facility (LERF Basin)

• $801
• $3,189

Tank Farm Upgrade Projects $5,335 $299 Vadose Zone /Interim Measures

• $6,020
• $5,888

EOY Forecast SV

Delta From Today

EOY Forecast CV

Delta From Today

Key Points •

Completed In-Pit heater installation AN and AW Farms (10 pits)

• AW-103 transfer pump removal and replacement
• Completed AZ-102 UT scans
• AW-03A pit NACE inspection
• Completed AY/AZ SS flow punch list items
• Completed wireless equipment installation and CAT AP and AN Farms

Biggest Threats / Risks Keys to Success

Construction and plant forces resource availability Weekly critical resource allocation reviews and prioritization. Impact of change in mission to include Tank Side Cesium Removal and Test Bed Initiative Integration and prioritization for allocation of key resources.

CVAP Performance Revie iew

(WBS BS 5.1.5.2.11 & 5.1.5.11)

Schedule Cost

17 Dollars Represented in Thousands

FY TCPI FYTD CPI CTD SPI CTD CPI FYTD SPI CM SPI

CTD Schedule Variance Total: -$5,088 Vapor Monitoring & Detection System Upgrades

• $2,355

Chemical Vapor Engineered Control Upgrades

• $1,200

Industrial Hygiene Trailer

• $926

Cost Variance FYTD: $728 CTD: $1,117 New Vapor Detection Technologies

• $744
• $1,901

Chemical Cartridge Evaluations $666 $1,187 Strobic Air Upgrade $1,128 $1,178

EOY Forecast SV

Delta From Today

EOY Forecast CV

Delta From Today

Key Points

• PA System Field Work Terminations and speakers ready to test B

complex

• Received Vapor Stack Monitor units for AZ and AN Farms

and initiate installations

• Factory Acceptance testing two Vapor Stack Monitors AX Farm
• Received all ten sections of 10-wide IH Trailer, set and married up

exterior

• Completed design of SST Automation second farm T complex

Biggest Threats / Risks Keys to Success

Critical Resource Availability (Plant & Construction Forces) Integration & prioritization for allocation of key resources AW Stack Permitting Ecology Approval for Authorization Results of QRA may change boundaries Vapor Monitoring & Detection System equipment turnover to

• perations

August 2018

• $519

$598

$1,976

• $3,112

1.02 0.91 1.01 0.95 0.98 1.06

CVAP Da Dashboard

18 August 2018

$407

• $30,909

$3,051

• $3,356

0.97 1.04 0.99 0.99 0.91 0.94

August 2018

SST Retrie ievals ls Performance Review

Schedule Cost

19 Dollars Represented in Thousands

FY TCPI FYTD CPI CTD SPI CTD CPI FYTD SPI CM SPI

CTD Schedule Variance Total: -$6,407 C-Farm Retrievals

• $116

A/AX Farms Retrievals

• $5,896

AY-102 Retrieval

• $395

Cost Variance FYTD: -$602 CTD: -$31,316 C-Farm Retrievals $6,014

• $5,141

A/AX Retrievals

• $9,192
• $34,687

AY-102 Retrieval $2,552 $8,489

EOY Forecast SV

Delta From Today

EOY Forecast CV

Delta From Today

Key Points

• Completed the final AX-102/AX-104 equipment removal (AX04 Pit A-

R5B Pump) (PBI-36.02.6)

• Completed 1st of 2 concrete pours for A-Farm Exhauster Pad
• Completed water rinse of AY-102
• Completed fieldwork to remove the C-Farm Retrieval HIHTL
• Opportunities/Issues
• Shortage of electricians
• Initiated A-104 and A-105 strategy discussions with Ecology
• Implementing APR in AX, AY & AZ in October

Biggest Threats / Risks Keys to Success

Schedule impacts due to several factors have resulted in retrieval legal milestones being in jeopardy: CD D-16B-2 (Complete 9 tanks by 31 March 2024) and TPA M-045-15 (Complete A-103 by 30 Sept. 2022)

• DOE notified the State of Washington that CD-D-16B-2 is in jeopardy due to

vapor impacts

• Funding priority placed on A/AX construction
• Retaining core operations team proficiency for AX retrieval readiness
• Implementation of APR use in AX farm will significantly improve

efficiency/schedule performance Washington Department of Ecology’s recent interpretation on tank ventilation air permitting requirements cannot be met with the current generation of tank exhauster systems

• Request to revise the AX Farm air permit needed to support retrieval was

submitted to ECY February 23, 2016

• ECY’s position is closely associated with the tank vapor litigation
• Work closely with WRPS and DOE legal to negotiate solution

Costs of A/AX retrieval system construction have increased due to several factors

• Implementation of APR use in AX farm will significantly improve efficiency/cost

performance

• Redesign of waste retrieval systems to simplify construction and reduce costs
• Complete a cost growth drivers analysis

There is a shortage of key field labor (NCOs, HPTs, IHTs, construction crafts) due to attrition, site-wide bump-and-roll, regional competition for skilled labor

• Coordination with CHPRC to pick up labor from any future RIF
• Early forecasting of construction labor needs to support contractor recruiting

efforts

• Expedited worker training for field deployment

Deployment of new retrieval technologies to improve efficiency and strengthen DOE support for retrieval

• Coordination with CTO
• Tech transfer from SRR (crawlers, sampling systems, mixer pumps)
• Tech transfer from heavy construction/mining industry (dome coring,

mechanical waste gathering)

• $1,810

$19,985

$926

• $1,652

0.89 1.02 1.04 1.00 0.99 1.03

August 2018

Production Operations Performance Review

Schedule Cost

20 Dollars Represented in Thousands

FY TCPI FYTD CPI CTD SPI CTD CPI FYTD SPI CM SPI

CTD Schedule Variance Total: -$2,578 ETF/LERF/TEDF Operations & Maintenance - OP 2-3

• $1,412

Tank Waste Volume Management - OP 2-3

• $692

222-A Laboratory Facility Option Period 2-3

• $338

Cost Variance FYTD: $6,665 CTD: $21,795 Production Operations Support Services $1,678

• $12,358

Solid Waste Management

• $1,423

$5,966 Production Operations East Area Farms $3,126 $12,614

EOY Forecast SV

Delta From Today

EOY Forecast CV

Delta From Today

Key Points

• Implemented the Request for Equitable Adjustment (REA) for Vapor Impacts on

Double-Shell Tank DST Work Scope and Execution for contract modification 492 that addresses work planned for fiscal year (FY) 2016 through FY 2018. OBS “2L” received an adjustment value of $14,031k associated with Baseline Change Request RPP-18-172 incorporation.

Biggest Threats / Risks Keys to Success

Aging Equipment: ETF Systems, 242-A Systems, Transfer Pumps Adequate Spares, PMs, and Planned Upgrades PM/CM Backlog Reduction Adequate resource availability Adequate PMs, Spare Parts Inventory Critical Resource Review FY19/20 Planning Integration & prioritization for allocation of key resources Assess Skill Mix to FY19/FY20 Scope HAMTC MOA - Downgrade Respiratory Equip Requirement Field implementation of cartridges following 3rd Party Review PFP D&D boundary controls impact TOC execution Close coordination with CHPRC/DOE on response actions at PFP to minimize impacts 222-S and ETF Readiness to support DFLAW FY19/FY20 Proposal

• August Significant Accomplishments:

 Transferred 566,815 gallons of waste from LERF Basin 43 in support of the third 1,000,000 Gallon LERF campaign.  Completed removal of the spare PB-1 pump from the 242-A Evaporator onto a steel plate in the courtyard outside the evaporator in preparation for rebuild.  Completed installation of the Gamma Energy Analyzer at the 222-S Laboratory in support of PBI-38.0.2.2.