St. Francis Xavier Parent Teacher Association Parent Participation Program Information Night September 5, 2019 Presented by Monica Chow & PTA
Opening Prayer Spirit of the Living God, With faith and hope we trust in Your presence. Give us a vision of Your plan for our salvation. Bless our leader with wisdom and discretion. Grant us patience to listen to presentations, to consider decisions which keep us moving forward. Help us to support one another for the common good. We ask this in Jesus' name. Amen. St. Francis Xavier, pray for us.
Agenda 1. Opening Prayer 2. Introductions Who and what is the PTA? 3. Parking Patrol & Yard Supervision Video premiere! 4. OnVolunteers & Volunteer A new system to sign up for volunteer jobs 5. Closing Prayer Stack and put away chairs
PTA Team ● Class Representatives ● Teacher Representative ● Mr. Fader What we do: ● Administers the Parent Participation Program (PPP) ● Fundraise ● http:/ /sfxschool.ca/parents/pta/
PTA Team KD - Jammie Leong 5P - Cliona Ng Teacher Assistance Sports - Laundry KP - Cywa Huang 5W - Norman and Wai Ling So Parent Teacher Interview Sunday Breakfast & Website 1B - I-Chant Chiang 6B - Mihaela Hutanu Hot Lunch Secretary 1S - Lily Yip 6G - Vivian Tsang and Tim Cheng Building Fund Parking Patrol 2B - Jenn Tam 7B - Ayako Tan-Lum PTA Newsletter Fundraising 2C - Nellie Cheung 7M - Cathy Wong Walkathon Treasurer 3B - Lesley Murphy Hot Lunch - Vivienne Low Sports - Driver 3C - Vivian Tong Tech Liaison - Victoria and Mike Sew OnVolunteer Admin OnVolunteer Admin 4L - Cindy Chow Library Assistance - Teresa Ang Used Uniform OnVolunteer Admin 4S - Antony Wong After School Chinese - Christine Chan Vice Chair
http:/ /sfxschool.ca/parents/pta/
Parking Patrol & Yard Supervision Duty Be on time! ➔ 8:15am No cell phone use while on duty ➔ No texting, headphones or earphones Be Patient & Know your position’s ➔ Polite! responsibilities Watch all students, walk into For ALL parents classrooms, alert on duty teacher and guardians if needed driving the kids to school.
Videos Introduction: https:/ /www.youtube.com/watch?v=RqoWGAp6h28 Position 1: https:/ /www.youtube.com/watch?v=XDiddoKIlEk Position 2: https:/ /www.youtube.com/watch?v=_fJEZ5mXZkc Position 3: https:/ /www.youtube.com/watch?v=SYu32hJKVco Position 4: https:/ /www.youtube.com/watch?v=MD8ozbfLNWU Position 5: https:/ /www.youtube.com/watch?v=3NAdJYjUcAI Thanks to Anne Fok, Sheila Gomez, Alex Lau, Caroline Ng, Cliona Ng, Alex Kwong, Simon Tse, May Lam and the parents of the students!
Parking Patrol & Yard Supervision Guidelines and Procedures http:/ /sfxschool.ca/parents/parking-patrol/
Traffic control Wear proper safety equipment ➔ Be aware of your surroundings ➔ Avoid blind spots ➔ Make eye contacts with drivers ➔ and pedestrians Proper hand signals ➔ Please follow the Parking Patrol Supervisors (Doug, Tim and Ky) directions.
OnVolunteers http:/ /sfx.onvolunteers.com ➔ Login, How-To videos, My Profile Viewing Activities/Tasks ➔ Register for volunteer jobs Manage your activities ➔ Cancelling or changing dates, message the coordinator
http:/ /sfx.onvolunteers.com
Start Guide Review the introduction videos to get started
My Profile Change your temporary password here and also add a second user to your account.
Activities > Activity
Activities registration
X - do not fill in X - do not fill in Activities registration
Cancelling registration Cancellation on most jobs are allowed with 1 week notice. After that, you are locked in.
Send a message The names of the coordinators will appear in this list.
Parking Patrol Sign Up Schedule September 6 at 9 am - Gr. 6 http:/ /sfx.onvolunteers.com September 6 at 11 am - Gr. 5 3 full days required per ● family September 6 at 1 pm - Gr. 4 Minimum 20.25 hours total ● September 6 at 3 pm - Gr. 3 ○ Full days = 7.75 or 6.75 September 6 at 5 pm - Gr. 2 Half days = 3.25 or 4.25 ○ September 6 at 7 pm - Gr. 1 September 6 at 9 pm - K
PPP Hours ● 20 target hours + 3 fundraising hours ● Counts from June 1 - May 31 ● PPP hours completed in June counts towards next school year ● Volunteer opportunities available throughout the year
Walkathon Walkathon counts towards the fundraising hours requirement. Walkathon sign up is available only for families who have not participated in Walkathon from the previous two years. Volunteers will be required to supervise and walk along with their assigned class. Primary classes will be walking 1 lap along the walkathon route. Intermediate classes will be completing 2 laps. Please dress appropriately for the weather.
Bazaar & Singathon The annual Bazaar is held on the last Saturday of May and counts toward fundraising hours. All families are required to contribute 3 hours to Bazaar (if they did not do Walkathon). Planning starts in January, with volunteer assignments available April/May.
Library Assistance Library assistance provides support for the library during the school year. Volunteers help with reshelving books, check books in/out, and other duties. If signing up on the same day as Parking Patrol duty, only time spent in Library will be credited for PPP hours. Library Orientation Training Days: September 11, 1 pm - 2 pm September 13, 10:30 am - 11:30 am
Book Fair Book Fair volunteers help with set up, decoration, supervising book fair days, handling cash and clean up. We cannot accommodate volunteers who are scheduled for parking patrol duty at the same time.
Sunday Breakfast This job includes food service and kitchen cleaning for the Sunday brunch served after Mass. Please note the following for the health and safety of volunteers: 1. This job may involve exposure to allergens, and may not be suitable for volunteers with skin sensitivities or allergies. 2. If you are not able to make it to duty due to illness, please contact the coordinator to reschedule your shift. 3. All volunteers must wear long trousers and comfortable, non-slip, closed-toes shoes. 4. You can bring your own hand gloves for cleaning jobs to protect your hands.
PTA Hot Lunch Hot Lunch volunteers help to receive, organize and distribute lunches to classrooms in the 11:45am-12:45pm shift; and will help set up and sell at the concession stand in the 2pm-3:30pm shift. Please report to the coordinator in the school lobby. Order PTA Hot Lunches at: http:/ /sfxschool.hotlunches.net Register for a new account and add your child(ren).
Teacher Assistance ● In class volunteering Field trips (maximum 6 hours ● per trip) Special events ●
After School Chinese Teacher assistance and parking patrol required for the After School Chinese Program (PPP hours). Two positions required for parking patrol: 1. Parkade Entrance ● Direct pedestrian and vehicle traffic Direct vehicles to exit from the parkade ● before allowing vehicles to enter 2. Driveway Entrance ● Direct pedestrian and vehicle traffic Direct vehicles to drive into / exit from ● the parkade
Closing Prayer Grant us, O Lord Jesus, to imitate faithfully the example of your Holy Family and to make our home another Nazareth. May peace, love and happiness prevail. Grant us the grace to be the parents we should be for our children. Grant that our child may find solid support for their human dignity and for their growth in truth and love within the embrace of our home. St. Francis Xavier, pray for us.
Contact us! If you have any further questions about PPP, you can contact us through: Your class representative; Written message in the white PTA mailbox located in front of the office; or pta.sfx@sfxschool.ca
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