Over ervie iew w of SP and P and the e Adv dvis isor or Vie - PowerPoint PPT Presentation

• Over ervie iew w of SP and P and the e Adv dvis isor or Vie iew • Adv dvis isin ing g usin ing g SP • Obser ervati tions ons about ut SP • Ques esti tions ons

OVERVIEW OF ADVISOR VIEW

COURSE PLAN • View student’s registered or planned courses for each semest mester er • Approve e or deny student dent plan

COURSE PLAN • Calen endar ar view of student’s schedule • Choose ose secti tions ons on calendar ndar

COURSE PLAN Most t useful l functions: ctions: view w availab ilable le secti tion ons on a calendar endar and d approve e a plan Regist stere red d secti tions ons are green, , planne ned d (but not ot yet et regist stered) red) are dark rk yellow, , closed d secti tions ons are red and ava vailable secti tions ns are light ht yellow.

TIMELINE • Horizo rizontal ntal view of exem emptions, ptions, comple leted ed cour urses ses and nd planne ned courses ses • Most t like e XTRI I screen en in Colleagu league

TIMELINE Most t us useful ul fun unction: ction: view w exemption ptions, , view w comple leted ed cour urses es and d grades ades, , plan n out t remain aining ing courses ses

PROGRESS • Most t like e De Degree ree Evaluation luation tool l on n Web b Advisor sor Dark rk green indi ndicat cates s comp mpleted d credi dits ts, light hter r green indic dicat ates es current rent registr strati tions ns and yellow indi dicat cates s planned ned credi dits

PROGRESS • Shows ws all degre ree e require uirement nts s and nd what t has be been n comple leted ed, , in progress gress and planne ned for future re term rms Comp mplet eted ed courses ses are green, , registere ered d and planned ned courses ses are yellow and require quireme ment nts s that t have not ot been met et are in red Links s to Course se Catal alog og to view description cription and availab vailable secti tion ons, s, or plan to specif cific ic term

PROGRESS • Links nks to cour urse se catalog; log; ens nsure ures s the correc rect t cour urses ses are recommend ommended ed • Developmental lopmental and other er courses ses not counti ting g towar ards ds major jor are at the bottom om of the page • Can view a new program and see a student’s progress towar ards ds a differen erent t major or Most useful function: view a student’s degree requirem uirements ents and prog rogres ress

COURSE CATALOG • View w all courses, ses, secti tions, ons, course se descripti criptions, ons, availa labil bilit ity, , inst struct ructor or, , and can filt lter er by differen erent t parame ameter ers

COURSE CATALOG Most t useful l function: ction: view w course e inform ormation/ ation/req requisit uisites s and add it to a student’s plan

NOTES • Keeps ps a histor ory y of all commu munic nication ations s and plan revie iews ws • Save any remind minder ers or notes es that at might ht be helpful ful for future ure meeti ting ngs  Keep in mind that anything posted here can be seen by student and all advisors  Advisors can also email students directly; email can be found under their name and ID number Most t useful l function: ction: Keep tr track k of all advising vising-relat related ed comm mmunic unicatio tion n with th stu tuden ents ts

PLAN ARCHIVE, TEST SCORES, AND UNOFFICIAL TRANSCRIPT View w previously iously archiv hived ed plans • View Vi w and nd print nt un unofficial icial transc nscripts ripts •

PLAN ARCHIVE, TEST SCORES, AND UNOFFICIAL TRANSCRIPT • View w College lege Plac acemen ement t Test st, , ESL, L, and SAT resu sults lts Most useful function: Be reacquainted with student’s academic demic plan n and d view w CPT scores res

STUDENT VIEW Stud udent ent view w shows ows most of the same e informa matio ion n with the followi ollowing ng tabs: Home Calendar view of student’s current schedule, cumulative GPA, progress bar My Progr gres ess Same as Advisor’s “Progress” tab Plan n & Sched edule ule Three ee sub-sections ections: Sched edul ule e – calendar view of the Advisor’s “Course Plan” tab Timel eline ine – same as the Advisor’s “Timeline” tab Advisin ising g – same as the Advisor’s “Notes” tab with a button to reques uest a review iew Course se Catalog alog, , Test Summary mary, , and Unof official cial Trans nscr crip ipt tabs s are the same. me.

STUDENT PLANNER OBSERVATIONS • Any y registr strat ation on holds s appear ar as pop-up up not otific ificat ations ions loca cated ed on the upper right hand corner of a student’s page • Not ot easy y to find corresp orrespondi onding ng secti tion ons for r co-enr enrol olle led classes sses  Most relevant for co-enrolled developmental courses  Co-enrolled courses are highlighted in yellow in Timeline view  Advisors can highlight appropriate sections and course descriptions • Still have e to lift registr trat ation ion holds ds in Colleague eague (Advis ising) ing) • Approval al or r reject ction ion of f plan will not ot prevent nt a registrat stration ion for r an incor orrect ect course urse  Be judicious in use of protecting a plan approval • Testing ng infor ormat ation ion only y show w scor ores s and not ot course urse place cement ent Clicking on the browser’s “back” button exits the program • • SP may time out t quickl ckly

ADVISING A STUDENT A student dent submits mits a plan for revie iew w or reque uest sts s an advising sing appoint intmen ment. t. Wh What happen ens s ne next? xt? Charles is a Business Administration student with 3 transfer credits. He is seeking approval for his Fall 2017 plan and would like to discuss a potential major change…

ADVISING A STUDENT • Receiv eive e notif ific ication ation that at a student dent has submit mitted ed a plan n for review • Student record will be at the top of your advisee list with an hour glass icon • Altern ernat ately ely, , search h for advisee see using ng their ir Name or ID#

ADVISING A STUDENT • View w suggest gested ed plan n under r Course se Plan an or Timeline eline view

ADVISING A STUDENT • View w suggest gested ed plan n under r Course se Plan an or Timeline eline view  Check for exemptions, prerequisite courses, and grades Planned ed courses ses appear ar in dark rk gray. . Courses ses with h prere requi uisites es that t might ht not ot have been met et will have yellow war warni nings. ngs.

ADVISING A STUDENT • Check k Progress ogress view w to make e sure e courses ses count t towar ards ds require uirement nts • Even if courses count towards requirements, make sure that prerequisites for the course are met Planne ned d course se meets ets degree e requi quiremen ement

ADVISING A STUDENT • Move courses ses to appropria opriate e terms rms if necessa ssary, , or sug ugge gest st prereq requi uisit ites es and nd/or or alter ernativ natives es Conf nfirm m that t ECO O 201 was transf sferr erred ed in from previou ious s college, ege, and sugges gest t MAT 129 duri ring g a Summer er term rm

ADVISING A STUDENT • Optional: ional: plan out other er requiremen uirements ts that t have not be been n star arted ed to fut uture ure semest mester ers s Cours rse code e links s to Course se Catal alog. og. Click ick link to add the course se to a semest ester er plan.

ADVISING A STUDENT • Can add a specific section to a student’s schedule Click ck on butt tton on to add specif cific ic secti tion on to a student’s schedule. edule. This is does s NOT T re regist ster r a student dent for the secti tion. on.

ADVISING A STUDENT Once each required uired course se is planned nned to a semest mester er, , that t • group uping ing will l be list sted ed as Fully ly Planned anned under r the Progr gress ess view in yello low. . Comple leted ed requir iremen ements ts are in green. een.

ADVISING A STUDENT • “View a New Program” in Progres gress s View w to propose ose a differe erent nt major or  Completed, in progress and planned courses are filtered into hypothetical major

ADVISING A STUDENT • Approve e or deny courses ses for each term rm under r Course se Plan n view w by choosing sing each cour urse se and nd clickin king g on n the appropria opriate e button on or selecting ecting all Select t each course se to approve or deny. Appr proved d course ses s will have a g green thumbs umbs up icon. n. Click ck on Review w Comp mplete button n after r plan is approved. d. Please not ote that appro rova val or rejectio tion n of planne nned courses es does not ot pro rohibit students ents fro rom m registeri ering ng for the course if they meet et appro ropri riat ate requisit sites. . If a student changes their academic plan several times and re-adds a course that was previously approved (or denied) for the same term, the prior approval for that course will remain.