Who Can Help • • Electronic Display of Official and Legal Notices by County Clerk • Clerk 101 CE Tracker • ListServ Application • Certi f ication of Deputies for Secretary of State Acronyms • Hunt County, County Clerk Hon. Jennifer Lindenzweig Orientation New Clerk Clerks 101: 2019 County and District Clerks’ Association of Texas Winter Education Conference January 28-31, 2019 Embassy Suites by Hilton Hotel Conference Center & Spa, San Marcos Piece of the Puzzle, Part of the Whole
Acronyms : what they stand for. Listed are just a few that are common in our everyday, listed in no particular order. TAC Texas Association of Counties SOS Secretary of State CDCAT County & District Clerks’ Association of Texas JBCC Judicial Branch Certification Commission JCIT Judicial Committee Information Technology CC County Clerk DC District Clerk TCEQ Texas Commission Environmental Quality TABC Texas Alcohol Beverage Commission OCA Office of Court Administration VSU Vital Statistics Unit DSHS Department State Health Services CJIS Criminal Justice Information System JJIS Juvenile Justice Information System TER Texas Electronic Registration TxEVER Texas Electronic Vital Events Registration TJJD Texas Juvenile Justice Department TDCJ Texas Department of Criminal Justice LGC Local Government Code GC Government Code
HUNT COUNTY COUNTY CLERK CERTIFICATION OF ALL COUNTY CLERK DEPUTIES July 2, 2018 TO THE SECRETARY OF STATE: THIS CERTIFIES THAT THE FOLLOWING DEPUTY COUNTY CLERKS HAVE THE AUTHORITY TO CERTIFY BIRTH, DEATH, MARRIAGE AND ANY OTHER DOCUMENTS ISSUED BY MY OFFICE Name of Deputy Deputy’s Signature (1) Deputy’s Signature (2) MELISSA AVEN _______________________ _______________________ MERCADES BROWN _______________________ _______________________ CHAD DAWSON _______________________ _______________________ ELIZABETH“LIBBY” DUNHAM _______________________ _______________________ GLORIA HINOJOS _______________________ _______________________ BECKY LANDRUM _______________________ _______________________ TIFFANY LOTHRINGER _______________________ _______________________ MISTY LUTZ _______________________ _______________________ RORY MCGAHAN _______________________ _______________________ GINA TOVAR _______________________ _______________________ KATHI TROUBLEFIELD _______________________ _______________________ CHRISTIE WOOTEN _______________________ _______________________ MELISSA YOUNG _______________________ _______________________ I hereby certify under my hand and seal this _____ day of July, 2018, that the above listed deputies and signatures are duly authorized to issue certifications from the Hunt County Clerk’s Office. _____________________________________ Jennifer Lindenzweig Hunt County Clerk Mail To: Texas Secretary of State Authentications P.O. Box 13550 Austin, Texas 78711-3550
COUNTY & DISTRICT CLERKS’ ASSOCIATION LISTSERV APPLICATION FOR ACTIVE & AFFILIATE MEMBERS County: Name: Title: Address: Office Phone: Office Fax: E-Mail: (ListServ e-mail must be the same as your CE Tracker e-mail) Clerk Renewal Newly Elected/Appointed Clerk Date: ____________ Associate Member Renewal New Associate Member I would like to apply for membership to the listserv. I have read and agree to abide by the CDCAT listserv rules and regulations; and I am an Active/Affiliate Member of the CDCAT. Signature of Applicant Date I, ___________________________________, County/District/Combination Clerk of ______________________ County approve this applicant. Signature of Elected Clerk MAIL OR FAX APPLICATION TO: Stacey Kemp, CDCAT Treasurer Collin County County Clerk 2300 Bloomdale Rd., Suite 2106 McKinney, TX 75071 (972) 548-4185 Office (972) 547-5731 Fax DO NOT WRITE IN THIS SPACE Approval: Date: TAC Fax: (512) 478-3573 Date Received: Received By:
Clerk 101: CE Tracker How to with screen shots CE Tracker: CDCAT Home page • Go to www.cdcatexas.com • Go to “continuing education” tab • Click on the tracker link in the body • Put in your member number or email address • Put in your password • If you need your password reset, contact Laura Hinojosa, Vice President, at laura.hinojosa@co.hidalgo.tx.us • You may also use the direct link to CE Tracker and log in • http://cdcat.cehourstracker.com. 1
CE Tracker: Submit conference hours • To submit conference hours for approval click on the My Info button and then select Submit conference hours . • To view your conference hours for a period click on the My Info button and then select Conference history . • To download certificates you have earned click on the My Info button and then select My Certificates . • To change your password, please contact the Vice President, Laura Hinojosa, at laura.Hinojosa@co.hidalgo.tx.us CE Tracker: Submit conference hours • You will pick the Conference you wish to submit hours for by scrolling through the list of conferences • Find the conference and click it • You will now pick the sessions you are claiming • Before you finish, you will be able to see the total hours claimed for that conference • When you are finished, click “submit hours” • If the conference has breakout sessions that are at the same time, tracker will not allow you to pick more than one session for the same time period • Your submitted hours will then be approved by the Vice President • Certificates will be available in January; certificates for 2019 can not be printed until January 2020. 2
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CE Tracker: Conference History • To check your conference history, or to see how many credit hours you have, click on “conference history” under the “my info” tab • Choose the year you wish to view and click “generate” • This will show you hours submitted, approved, and pending approval • You can print a pdf summary or pdf detail from here as well for your records 4
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PDF Detail How to print your certificate when they are ready How to print your certificate when they are ready 6
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Posting notices at Courthouse and on Website Electronic Display of Official and Legal Notices by County Clerk: LGC 82.051 Sec. 82.051.ELECTRONIC DISPLAY OF OFFICIAL AND LEGAL NOTICES BY COUNTY CLERK. (a) In this section, "electronic display" includes a display: (1) by the use of an electronic kiosk, electronic bulletin board, or other similar device designed to provide readily accessible information; or (2) on a county's public Internet website. (b) A county clerk may post an official and legal notice by electronic display instead of posting a physical document. An electronic display of information posted under this section using a device described by Subsection (a)(1) must meet the location, time, and accessibility requirements provided by law for the posting of the notice. An electronic display of information posted under this section on a county's public Internet website must meet the time requirements provided by law for the posting of the notice. Added by Acts 2009, 81st Leg., R.S., Ch. 968 (H.B. 3601), Sec. 2, eff. June 19, 2009. Posting of appointments of Sheriff Deputies: LGC 85.003 (b) A person appointed as a deputy, before beginning to perform the duties of office, must take and subscribe the official oath, which, together with the certificate of the officer administering the oath, must be endorsed on the appointment. The appointment and oath shall be deposited and recorded in the county clerk's office. A list of the appointments shall be posted in a conspicuous place in that office. Proposed Budget filed with the County Clerk: LGC 111.006 (a) When the county judge has completed the preparation of the budget, the judge shall file a copy of the proposed budget with the county clerk. (b) The copy of the proposed budget shall be available for inspection by any person. If the county maintains an Internet website, the county clerk shall take action to ensure that the proposed budget is posted on the website. Approved Budget filed with the County Clerk: Posting on Internet: LGC111.009 (a) On final approval of the budget by the commissioners court, the court shall: (1) file the budget with the county clerk; and (2) if the county maintains an Internet website, take action to ensure that: (A) a copy of the budget, including the cover page, is posted on the website; and
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