Omega Delta Phi Sorority Alumni Association Constitution Committee - - PowerPoint PPT Presentation

Omega Delta Phi Sorority Alumni Association

Constitution Committee Proposals Review Package July 2014 Omega Delta Phi Sorority Alumni Association - July 2014

Omega Delta Phi Sorority Alumni Association

Constitution Committee Proposals – July 2014

Summary of Committee Activities - Proposals  Additional Sections of Constitution Proposed: Hazing Statement Discrimination Statement Order of Succession Impeachment Process  Restructure of Officers and Board of Trustees: Elected vs. Appointed Position Changes Additional of Positions (Recruitment/Retention – Development/Fundraising) Expansion of Board of Trustees to include Legacy Members Standing Committees established Change in Terms of Service and Term Limits  Implementation of Changes The current Officers will extend their terms of office while the proposed changes are presented to the membership for voting

Omega Delta Phi Sorority Alumni Association - July 2014

Omega Delta Phi Sorority Alumni Association

Constitution Committee Proposals – July 2014

Committee Objectives: Restructuring Officer Section of the Constitution  Reflect the current needs of the organization.

 Increase participation from all sectors of the Alumni Association base.  Escalate the importance of membership recruitment and development/fund raising work.  Increase operational performance through improved efficiency delivered by increased transparency.  Spread the workload of the current leadership team.  Encourage participation by reducing the hour’s people would have to commit to the organization.  Introduce the use of subcommittees, not requiring all members of leadership to have to participate in the

details of all tasks.

 Replace the Executive Board with a Board of Trustees, with wider representation, for strategic planning and

• versight.

Omega Delta Phi Sorority Alumni Association - July 2014

Alumni Association President 1st Vice President Vice President Membership & Recruitment

Vice President Development / Fundraising Secretary Board of Trustees Administrative Director

Chief Financial Officer

Alumni Advisor to OPD, Inc. Clarkson U OPD Alumni Rep. Potsdam U OPD Alumni Rep. Property Manager Advisor to OPD, Inc. Historian Database Manager Newsletter Manager Social Media Manager Voting Coordinator Web Site Manager Appointed Positions Elected Position

OPD Alumni Assoc. Board of Trustees

Proposed Officer Structure

Omega Delta Phi Sorority Alumni Association - July 2014

OPD Alumni Assoc. Board of Trustees

Legacy Representative 1965-1969 Legacy Representative 1970s Legacy Representative 1980s Legacy Representative 1990s Legacy Representative 2000s Legacy Representative 2010s

Administrative Director Secretary OPD AA

Clarkson U OPD Alumni Rep. Potsdam U OPD Alumni Rep. Legacy Representative 20nn

Current Alumni Association President

Past ODP AA Presidents

Current Chief Financial Officer

At Large Board Member(s) At Large Board Member(s) Appointed Positions Elected Position

Proposed Board of Trustees Membership

Omega Delta Phi Sorority Alumni Association - July 2014

Proposed Standing Committees

Events Committee:

Lead by: 1st Vice President. Member and responsibilities will be determined on an ad hoc basis by the 1st Vice President. Working together with the VP of Development, this committee is responsible for both Social and Community Service Events Purpose: To propose, plan and execute OAA events and to increase member participation. To present results to membership, officers and/or Board of Trustees as necessary

Finance Committee:

Lead by: Chief Financial Officer Members are VP - Recruitment/Membership, VP-Development/Fund Raising, Property Manager/Advisor, Other Alumni with financial or related expertize Purpose : To work on all financial issues outside of officers meetings and to present results to membership, officers and/or Board of Trustees. This group must minimally meet quarterly.

Recruitment / Membership Committee:

Lead by: VP Recruitment and Membership Members are Historian, Social Networking Manager, Database Manager, Newsletter Manager, Web Master and Other Alumni with related expertize or interest Purpose: To increase active membership. To work on membership recruitment and retention activities; setting specific goals and activities

Omega Delta Phi Sorority Alumni Association - July 2014

Omega Delta Phi Sorority Alumni Association

Constitution Committee Proposals – July 2014

Implementation Process  New By-law are in place to extend the terms of current officers until changes are voted on and new officers are elected.

 “Pay Your Dues So You Can Vote” communications with proposals will be distributed. Contact updates

requested.

 A Question and Answer conference call will be scheduled prior Constitution Changes voting.  Voting Coordinator will configure voting system (accept/decline ) for constitution changes.  The Constitution Voting Period will be opened, closed and votes tabulated.  Nominations for Officers will be taken.  Voting Coordinator will configure the voting system for Officer Elections.  The Officers Voting Period will be opened, closed and votes tabulated.  New Officer transitions will begin.

Omega Delta Phi Sorority Alumni Association - July 2014

Omega Delta Phi Sorority Alumni Association

Constitution Committee Proposals – July 2014

What you need to do next  Contact your sisters. Ask if you can supply their contact information to the Association. Don’t assume we have it.  Send Catherine Usiatynski cusiatynski@msn.com an email to check if you have paid your membership dues for 2014? If not , pay up!  Review the material. Do you have any major objections?

 Vote for the Constitution changes.  Review all of the position descriptions.  Decide what role you can play. Self Nominate or nominate someone for an elected and/or appointed

position.

 Vote for new officers  Enjoy the benefits of sisterhood that the Alumni Association brings you.

Omega Delta Phi Sorority Alumni Association - July 2014