Oakville Northeast Pupil Accommodation Review Proposal Summary Regular Meeting of the Board Tuesday, September 20, 2016
• Pupil Accommodation Review (PAR) Process • Option Development • Oakville Northeast Pupil Accommodation Review Area Background • Option 1 - Staff Preferred • Option 2 - Alternate • Milestones • Questions Outline • Purpose Page 2
PURPOSE: PUPIL ACCOMMODATION REVIEWS Page 3
• The Board is responsible for deciding the most appropriate pupil accommodation arrangements for the delivery of its elementary and secondary programs • These decision are made by the Board of Trustees to further its primary responsibility that aligns with the guiding principles of fostering student academic achievement and well-being, and ensuring effective stewardship of the resources of the Board, including the Board’s financial viability and sustainability. • In some cases, the Board of Trustees must consider pupil accommodation reviews, that may lead to future school consolidations and closures. Purpose: Pupil Accommodation Reviews Policy Application (I-09) of Pupil Accommodation Reviews Page 4
THE PROCESS: REGULAR ACOMMODATION REVIEW Page 5
4. 2. 8. 7. 6. 5. 3. 9. 1. Process: Pupil Accommodation Review Pupil Accommodation Review Process - School Consolidations & Closures Under Operating Policy I-09 and Administrative Procedure VI-35: School Consolidation/Closures , the following must be completed as part of a full Pupil Accommodation Review (PAR). Note: Those with an asterisks are additional to the Policy and Procedure. Present an Initial Staff Report with School Information Profiles (SIPs) Establish an Accommodation Review Committee (ARC) Hold ARC Orientation Session Hold ARC Working Meetings (x4) Hold Catholic School Council (CSC) Meetings - Open Mic forum * Hold Staff Meetings * Hold Open House Public Meetings (x2) Present Interim Staff Report with Open House Feedback Hold Delegations to the Board 10. Present Final Staff Report with Feedback and Delegations Page 6
report. Consolidation/Closure, at least one (1) School Accommodation Option which includes the If more than one (1) option is presented, staff must identify a Preferred Option as part of the 5. • School Information Profiles (SIPs) • Additional resources available • Timeline for implementation • Required capital investments • Student transportation considerations • Proposed changes to facilities and programs • Accommodation Plan following information: As required by the Operating Policy I-09 & Administrative Procedure VI-35: School 4. Summary of accommodation issues for the schools under review; 3. Summary of background data used in option(s) developed by staff; 2. Documentation of annual work; 1. Initial Staff Report Components of the Initial Staff Report Page 7
ARC will be comprised of the following: • Two (2) parent representatives from each school within the Oakville Northeast Pupil Accommodation Review (Holy Trinity Family of Schools). • Affected Family of Schools Superintendents • Such other persons appointed by the Director of Education • Superintendent of Facility Management Services • Administrator of Planning Services What is the Membership of the ARC? As per Section 1.3 of Administrative Procedure VI-35 , the membership of the Core Members: Core Resources Members: Page 8
• Superintendent of Business Services • Executive Officer, Human Resources • School Principals or Vice Principals • Halton Student Transportation Representative(s) • Parish Representatives 1. • Child Care Providers • Community reprsentatives • Municipal Planning Staff partnership. The finding of the sub-committee could be presented to the ARC to inform them of the logistics of the Home School Parish partnership in the final school accommodation plan. What is the Membership of the ARC? Staff Resource Members: Optional Members: 1. Note: Staff is in the process of establishing a sub-committee to address Home School Parish Page 9
• Official conduit of information to their community and constituents. • Tasked with reviewing the Initial Staff Report and School Information Profiles. • Tasked with reviewing and discussing the options presented by Staff. • Where applicable, have the option to present additional accommodation options supported with rationale, for consideration by the Chair of the ARC. • Tasked with reviewing all community feedback gathered through community consultations, and providing feedback. • Expected to attend the orientation session • Expected to attend working meetings • Where possible, attend community consultations What is the Role of the ARC? Roles: Responsibilities: Page 10
• We expect the Ministry to circulate Round #3 of 4 of the School Consolidation Capital • In December of 2015, the Ministry of Education circulated Memorandum 2015: B16 (SCC) memorandum in December, 2016, with a late March, 2017, deadline for PAR decisions. • If the Board is not successful in the upcoming School Capital Consolidation round, staff will • If the Board is funded under the 2017 Capital Priorities Funding, the opening date will be pushed back by one (1) year. • The proposed transition plan will not be initiated until such a time the project is approved to proceed and fully funded. Funding Streams Upcoming Capital Funding Rounds: “Request for School Capital Consolidation (SCC) Projects and New Construction of Child Care ” with a March 28th deadline for PAR decisions. submit as part of the next Capital Priorities round, anticipated for May 2017. Funding Considerations: Page 11
OPTION DEVELOPMENT: CRITERIA BASED Page 12
• Site Limitations • Other Information (SIPs) • Program • Adjacent Uses • Site Size & Configuration • Distance to School • Transportation • Accessibility • Portables • Facility Size • Utilization 90-125% • Existing School Programs • Adjacent Uses • Site Size & Configuration • Accessibility • Operating Costs • Facility Condition Index (FCI) • Program and Facility Needs • Age of Facilities • Utilization between 90-125% In reviewing existing facilities and developing options, staff considers the following: Developing Options Table 3: Existing Facility Considerations (see page 41 of package) Table 3: Proposed Option Considerations (see page 43 of package) Page 13
BACKGROUND INFORMATION: OAKVILLE NORTHEAST Page 14
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