North Penn School District Support Services Department Executive - PDF document

North Penn School District Support Services Department Executive Summary 2019-2020 The North Penn Support Services Department is responsible for the maintenance, repair, and operation of 21 buildings consisting of over 2,000,000 square feet situated on over 500 acres. Our department manages construction, maintenance, grounds, cleaning, and energy management. Construction projects have included renovations to schools, installing energy efficient equipment, implementing security systems (cameras, access control, Raptor background checks, mass notification systems), and maintaining our facilities. Energy efficiency has been at the forefront of our departmental initiatives. Through efficient equipment, energy management programming, power purchasing, and demand response efforts; North Penn’s energy costs continue to be among the lowest in Southeastern PA. Our department consists of 140 employees – maintenance, grounds, and custodians. Maintenance staff are responsible for repairs, projects, preventative maintenance, boilers, chillers, fire alarms, security systems, plumbing, electrical, and HVAC. Grounds staff are involved with athletic fields, maintenance, snow removal, mowing, trees/shrubs, and playgrounds. Custodians are involved with cleaning, maintenance, safety, event setups, and snow removal. One of our goals for the upcoming year is to implement portions of the long range facility improvement plan. Additionally, we will be managing the Crawford Stadium, Nash Roofing, and Knapp ES construction projects. In order to support the District budget, we are examining cost saving measures with existing service contracts, summer staffing, energy conservation/purchasing, and effective budget/expenditure management during the fiscal year.

North Penn School District Support Services Department Budget Presentation March 12, 2019

Support Services Department • 2,000,000 square feet, over 500 acres – 21 buildings • 140 employees – maintenance, grounds, and custodians • Maintenance – repairs, projects, preventative maintenance, boilers, chillers, fire alarms, security systems, plumbing, electrical, HVAC • Grounds – athletic fields, maintenance, snow removal, mowing, tree/shrubs, playgrounds, substitute in schools, deliveries • Custodial – cleaning, maintenance, safety, event setups, snow removal

Proposed 2019-2020 Budget • Support Services Budget = $16.0 million • Major components of the budget • Utilities (gas-electric-water-sewer) • Staff salaries (maintenance-custodial-grounds) • Service contracts (boilers, chillers, fire alarms, security systems, elevators) • Supplies (repair-maintenance-cleaning-grounds) • Repairs to buildings, grounds, and equipment • Trash removal

Operational Efficiencies – 2019/2020 • Energy Management • Building automation system controls schedule and temperatures to conserve energy • Electricity rates are locked in through May 2019 at $.06086 cents per KWH • Electricity rates from June 2019 through May 2024 are locked in at $.05256 cents per KWH • Natural Gas – managed purchases to secure lowest rates • Conversion to LED lighting (over time) • Summer energy conservation (modified set points/schedule) • Service Contracts – review scope of work and pricing • Cleaning chemicals • Consolidate variety of products and utilize dilution control systems • Issue RFP for competitive pricing • Direct ship products to schools to reduce demand on warehouse • Begin to move toward “chemical fee” floor stripping • Purchasing – manage expenditures throughout the fiscal year

Maintenance Expenditures /sq.ft.

Grounds Expenditures

Contracted Services / sq.ft.

Capital Expenditures / sq.ft.

Work Orders Completed

Electrical Expenses /sq.ft.

Natural Gas Expenses /sq.ft.

Budget Considerations • North Penn School District Needs • Second shift supervisor – To oversee the evening custodial operations in (13) elementary schools. This supervisor will manage any evening security related issues. • With Limited staffing, we need a continued investment in equipment to make our existing staff more productive. • Modest hourly rate increase for Grounds Staff. NP is requiring certifications, staff retention, and balanced hourly rate with other existing staff. • Long Range Capital Project Funding – The proposed Long Range Capital Improvement Plan has identified our facility needs. If we begin to allocate annual funds, the identified projects can be prioritized and completed.

North Penn School District Support Services Questions/Comments/Thoughts

19-20 Budget by Location and Note Location: 02 BUSINESS OFFICE Bud-Title Acct-Title 15-16 16-17 17-18 18-19 18-19 YTD 19-20 Note Amount ACTUAL ACTUAL ACTUAL BUDGET BUDGET 1026110000102000 SUPR 522-01 E AND O 69,095.00 63,834.00 45,622.00 47,904.00 42,886.00 44,656.00 YTD 1-7-19 42,529.00 PLANT OPERATIONS INSURANCES 5% INCREASE 2,127.00 1026110000102000 SUPR 523-00 PROP AND 314,829.00 330,814.00 319,362.00 335,331.00 332,058.00 348,661.00 YTD AS OF 1-7-19 332,058.00 PLANT OPERATIONS LIAB INSURANCE 5% INCR 16,603.00 500-00 - Total 383,924.00 394,648.00 364,984.00 383,235.00 374,944.00 393,317.00 2611 - Total 383,924.00 394,648.00 364,984.00 383,235.00 374,944.00 393,317.00 02 - Total 383,924.00 394,648.00 364,984.00 383,235.00 374,944.00 393,317.00 Overall - Total 383,924.00 394,648.00 364,984.00 383,235.00 374,944.00 393,317.00

19-20 Budget by Location and Note Location: 08 PHYSICAL PLANT Bud-Title Acct-Title 15-16 16-17 17-18 18-19 18-19 YTD 19-20 Note Amount ACTUAL ACTUAL ACTUAL BUDGET BUDGET 1026110000108000 SUPR OF 110-00 SALARIES 130,656.00 99,702.13 150,701.00 155,071.00 155,222.00 158,792.00 PLANT OPERATIONS ADMIN 1026110000108000 SUPR OF 115-00 LEAVE PAY- 0.00 13,758.45 0.00 0.00 0.00 0.00 PLANT OPERATIONS OUT 1026110000108000 SUPR OF 116-00 EMP INS OPT 0.00 712.07 2,590.00 0.00 2,600.00 0.00 PLANT OPERATIONS OUT 1026110000108000 SUPR OF 150-00 CLERICAL 50,584.50 51,244.80 50,716.50 51,811.50 51,811.50 53,389.05 PLANT OPERATIONS SALARIES 1026110000108000 SUPR OF 153-00 CLERICAL 5,648.61 4,761.60 0.00 3,000.00 0.00 3,000.00 PLANT OPERATIONS OVERTIME 100-00 - Total 186,889.11 170,179.05 204,007.50 209,882.50 209,633.50 215,181.05 1026110000108000 SUPR OF 213-00 LIFE 444.34 354.25 522.60 535.70 536.13 546.77 PLANT OPERATIONS INSURANCE 1026110000108000 SUPR OF 214-00 INCOME 588.00 431.57 738.48 756.16 443.66 778.08 PLANT OPERATIONS PROTECTION 1026110000108000 SUPR OF 220-00 SOCIAL 12,927.23 11,633.42 13,776.62 14,412.97 14,202.01 14,596.53 PERS BUDGET AMNT 14,367.03 PLANT OPERATIONS SECURITY ADD FICA FOR CLERICAL OT 229.50 1026110000108000 SUPR OF 230-00 RETIREMENT 48,292.24 46,647.93 65,601.74 70,163.82 69,211.38 73,785.59 PERS BUDGET AMNT 72,756.89 PLANT OPERATIONS ADD RET FOR CLERICAL OT 1,028.70 1026110000108000 SUPR OF 271-00 SELF INS 22,985.63 22,123.24 28,734.25 26,800.80 26,800.80 26,603.98 PLANT OPERATIONS MEDICAL BENEFITS 1026110000108000 SUPR OF 272-00 SELF INS 2,022.48 1,697.85 2,087.52 1,743.56 1,743.56 1,925.30 PLANT OPERATIONS DENTAL BENEFITS 1026110000108000 SUPR OF 275-00 SELF INS - 92.56 114.65 153.84 135.98 135.98 135.98 PLANT OPERATIONS VISION BENEFIT 1026110000108000 SUPR OF 276-00 SELF INS - RX 4,700.95 4,844.81 7,433.08 6,526.00 6,525.89 7,207.46 PLANT OPERATIONS BENEFITS 200-00 - Total 92,053.43 87,847.72 119,048.13 121,074.99 119,599.41 125,579.69 1026110000108000 SUPR OF 530-01 POSTAGE 209.12 85.76 39.11 300.00 48.45 300.00 MOVED FROM 2600 300.00 PLANT OPERATIONS 1026110000108000 SUPR OF 530-02 TELEPHONE 126,694.88 123,023.78 0.00 0.00 0.00 0.00 VERIZON-MOVED TO BUSINESS 0.00 PLANT OPERATIONS OFFICE T-MOBILE-MOVED TO BUSINESS 0.00 OFFICE LEVEL 3-MOVED TO BUSINESS 0.00 OFFICE